Student Guide: Myshowcase December 2016 Community Learning and Development

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1 1. Getting Started Create an account... 2 Welcome screen My Stuff... 2 Manage your personal settings... 2 Notifications and Memberships... 2 Your frameworks... 3 Guidance to complete e-portfolio My stuff: Evidence stream... 4 Create a new Item: Upload a File... 4 Frameworks... 5 My Stuff: Browse your stuff... 5 Password protect your documents: Box... 6 Create New Item > Add a Web Link... 7 Create New Item > Add YouTube video... 8 Create New Item > Add Flickr photo... 9 Create New Item > Upload an Image Finding images online Attribute an image Delete, edit or preview Item Creating My Myshowcase: Build your e-portfolio Build Tools: Customise, preview, duplicate and share and publish Publish your showcase Getting Started This handout provides a step-by-step guide to using the Myshowcase.me tool to begin building an electronic portfolio of academic work. With your e-portfolio, you have the opportunity to take ownership of your own work and the development of own work, and for assembling the e-portfolio as a way of generating evidence to show that assessment has taken place. Myshowcase.me gives you a private online learning space to develop a web-based portfolio. It is a unique space allowing you to store digitised coursework to evidence your learning and integrate it to best demonstrate your academic achievements in support to assessment and or personal and professional development. Use the portfolio to: Maintain a well-organised record of coursework and evidence you collate across modules Document a placement experience with a reflective dairy, photos and invite in a tutor for feedback Collect materials related to employment, societies, voluntary work Identify and reflect on skills developed during placement/employment Invite a potential employer to look at examples of your work show rather than just tell them about what you do. 1

2 2. Create an account Figure 1: Myshowcase.me home page. Create An Account. Login at the following address: and select Create an Account and register using your University Ensure you select the checkbox for terms of use to proceed. Welcome screen My Stuff By default the first page you will see is the Myshowcase evidence stream. You can use the inbuilt quick tour tutorial on the Welcome message to help you get started with adding and organising content or wing it. Manage your personal settings a. From the top right of the screen, select your Username, and click on Personal settings from the drop down menu that appears. The settings are as follows: Profile Avatar (profile picture) Contact details Your frameworks Memberships Notifications and Memberships Figure 2: Notifications and personal settings. Accept invitation from Helen Booth to join the BACLD Year 3 group or organisation. 2

3 a. The notification will appear as a numeric value within your Personal settings area, in the Avatar on the top right of the screen (see image 2). b. Notifications > Accept Invitation. c. Go to Personal settings > Memberships to view your existing membership. Your frameworks Your framework is CLD Standards Council for Scotland Ensure this framework is selected so you can match the CLD competencies against evidence of your work. a. From the Available frameworks panel, select CLD Standards Council for Scotland , and click on +Add selected frameworks. Ensure to click on the Save settings button located on the top right of the screen. Guidance to complete e-portfolio Professional practice requirements are fulfilled by undertaking practice learning and crediting competences in accordance with the professional body requirements. The evidencing of these competences is a compulsory programme assessment requirement, and with regard to assessing practice, competences should be evidenced from examples drawn from: Product, Self-reflective, and Third Party, 'third party (e.g. observation of practice reports and competence claims endorsed by a professional witness)' to: 'third party (e.g. placement reports; observation comments by colleagues or participants) and: 'Evidence: Be sure to provide a summary about the item you have added and explain what you have learned and categorise the item as Product, Selfreflective, or Third Party'. to: 'Evidence: Be sure to provide a summary about the item you have added, explaining how it meets the matched competences and what you have learned. Also do categorise the item as Product, Self-reflective, or Third Party'. Myshowcase.me has a range of tools to upload a variety of files and digital media content, such as documents, video, and photos, including options to link out to other social media resources you may have online, e.g. photo collections on Flickr. Evidence: Be sure to provide a summary about the item you have added and explain what you have learned and categorise the item as Product, Self-reflective, or Third Party. 3

4 3. My stuff: Evidence stream The default home page My Stuff should include the following components: My Stuff collate and store items in evidence stream; My showcases displays a list of sites you have created; My Reports displays evidence mapping and your progress; My Forms sent by programme tutors for you to complete, i.e. a response or checklist. Figure 3: My Stuff - demo student s evidence item stream. Create a new Item: Upload a File + Create new Item to add an Item. Notice the list of media sources you can pull into your evidence stream. Figure 4: Pull digital items into the evidence stream using the media sources option. a. Click on the File icon to upload a document. b. Select Choose file to upload or Drag and Drop a file. The maximum file upload is 20MB. 4

5 c. Provide a Title and Description for your item. Ensure you provide a summary of evidence and categorise item as Product, Self-reflective, or Third Party to support your work. Item Tags (optional) Tags are a useful way to group related items together. Tags also make it easier for you to find content using the Browse your stuff tool to locate items quickly. d. Select the downward arrow on the right side of the Item Tags column to expand it, and assign a tag in Create new tags. e. Add a tag one at a time and separate each with a comma, e.g. reflective, select Save. Frameworks You can review what frameworks you are connected to within the personal settings area. We recommend that you select the CLD Standards Council for Scotland framework. f. To map the File item to the CLD framework, click on Frameworks. The CLD framework should now appear as a drop down menu. g. You can now map the item against one or more standards. h. To save, click on the green Create Item button. The File now appears as the first item on your evidence stream. My Stuff: Browse your stuff Select on Browse your stuff to activate the Tags, Framework and Type panel. a. Click on Framework. By choosing Framework you will see how many items and which items have been mapped against it. Figure 5: Items mapped against framework. 5

6 Password protect your documents: Box Myshowcase.me does not have the functionality to password protect uploaded documents. For those who want to password protect files, we recommended you use the University s file storage service Box. a. Login to Box using your University credentials. b. Click on +New to Create New Folder, and provide a Name e.g. My e-portfolio. c. Collaboration > Keep private for now. Click Okay. The folder should now appear. d. To upload files, click on the folder link. You should now be in the folder. e. Click the Upload button to add files, e.g. the Practice supervisors report. f. Access Type > Notice the link People in your company on the lower right of the screen. Click on it and choose People with the link from the drop down menu. Figure 6: Box for secure file storage. Access Type > People with the link. Figure 7: Advanced Settings > Password Protect. 6

7 g. Click the Advanced Settings gear icon. h. Password Protect > Require Password. i. Enter password and view the optional settings for Link Expiration and Allow Download. Save. Create New Item > Add a Web Link a. Open a new browser window and identify the Box web link, e.g. My CLD e- Portfolio. Note In this example, the password is portfolio16. b. Make a copy of the web address by highlighting it and selecting "ctrl-c". c. Create New Item > Add a Web Link. Figure 8: Create new item. Add a web link. d. Paste in the web address by selecting "ctrl-v". e. Add a Title and summary in the Description box. f. Map a standard from the Framework. g. To save it, select the Create Item button on the lower right. h. The web link item now appears on the evidence stream. Figure 9: Add Web Link. Pasting in a URL to Box. NB Box is maintained by UoD IT Now, think about how you might include relevant web links to support your e- 7

8 portfolio. Why not try adding the URL for Let s look at the media sources option to create new items we can use to enhance the presentation of our e-portfolio. Create New Item > Add YouTube video Figure 10: Add a video clip from YouTube. a. Click on the YouTube icon. You are now in edit mode to Embed YouTube. b. Provide a Title and Description, add tag and map item if necessary. c. Paste in the web address of the YouTube video, select Create Item to save. Figure 11: Embed YouTube. 8

9 Create New Item > Add Flickr photo Figure 12: Embed Flickr photo. Link out to other resources you may have online e.g. photo collections on Flickr. a. Click on the Flickr icon. You are now in edit mode to Embed Flickr. b. Paste in URL and provide a Title and Description, add an Item Tag (optional) and select Frameworks to map a standard. c. Select Create Item to save. Figure 13: Embed Flickr. 9

10 Create New Item > Upload an Image Figure 14: Upload an Image a. Click on the picture icon. You are now in edit mode to Upload an Image. b. Select Choose file to upload or Drag and Drop a file. c. Provide a Title and Description for your item. Ensure you provide a summary and include an appropriate attribution for the image. Finding images online Virtually all material on the web is subject to copyright. Start by reading the University of Dundee s Copyright and other issues related to intellectual property for staff and students. Resources A great resource for finding images that you can use copyright cleared in education is the website, Scran which you will find at The University of Dundee subscribes to Scran and that means you can use any of its resources free of charge copyright cleared for educational use. If you access Scran from anywhere on the university network you will be automatically logged in. View the Copyright and Quick Licence & Rights Summary at this website Creative Commons which you will find at Creative Commons Search is a search engine that is available for use under the Creative Commons licensing scheme which provides a means for people who have created images to specify what the terms of use are. Creative Commons Search and Unsplash. 10

11 Attribute an image Images used should be copyright cleared for use, and must have an appropriate attribution. To attribute an image, find the details of the image rights holder and place the information beneath your page. For example: Attribution: Cereus Cactus Victoria & Albert museum. Licensor Attribution: Autumn Fall Harli Marten. Licensor Attribution-NonCommercial 2.0 Generic (CC BY-NC 2.0) Figure 15: Images cleared for copyright use. Delete, edit or preview Item To make changes to an Item, hover over Item to Delete, Edit or Preview. Figure 16: Delete, edit, or preview Item. 11

12 Figure 17: Preview of Item. 4. Creating My Myshowcase: Build your e-portfolio Instructions: Create four different areas of work using the evidence of items you have collected: Community Profile Adult Learning Group Youth Work Group An event or campaign A showcase displays items in different layouts and styles. You can then invite people to view it. a. Select My Showcases from the top navigation bar, and Create a new showcase. b. Give your showcase a Name and Description in the form that appears. Figure 18: Drag and drop items on the timeline. 12

13 c. Drag and drop items on the black timeline bar above. d. To remove an item from the timeline, hover over item and click on the X. Figure 19: Remove and item from the timeline. Build Tools: Customise, preview, duplicate and share and publish Notice the editing tools on the top right of the screen. Customise your showcase by clicking on the paint brush. Find here a collection of themes templates that you can use. The contents of the showcase do not change - they are simply presented in a different layout and style. Save changes when you are finished. Preview the showcase. View the following example: Duplicate the showcase Share your showcase with Reviewers Delete showcase. Publish showcase. Use headings to structure the layout. Use text to structure the layout. 13

14 Publish your showcase You can share your showcase by inviting people to view it. a. Click on the paper plane icon to Publish your showcase. b. A unique URL will be generated. c. Select Share your showcase. Within here, you can add any number of people you d like to share it with. d. Add Reviewers Name and , and click on Send. This will send an to reviewers inviting them to view your e-portfolio. Helen Booth, (School of Education and Social Work) h.booth@dundee.ac.uk Ext Date: November 2016 Next update: April 2017 Guidance: Helen Booth, Learning Technologist, School of Education and Social Work 14