USC Marshall School of Business. PowerPoint 2007 Working with Images, Shapes, & Text. Academic Information Services

Transcription

1 USC Marshall School of Business Academic Information Services PowerPoint 2007 Working with Images, Shapes, & Text INSERTING SHAPES (Lines & Geometric Objects)... 4 INSERTING SHAPES... 4 Control How PowerPoint Draws:... 4 MANIPULATING SHAPE SIZE & POSITION... 5 Move The Shape... 5 Resize The Shape... 5 Rotate The Shape... 5 Flip The Shape... 5 Skew The Shape... 5 FORMATTING GEOMETRIC SHAPES... 6 ACCESSING THE FORMATTING TOOLS... 6 Changing an Object s Fill... 7 Change an Object s Line Attributes... 7 Applying Shape Effects Shadows, Reflections, Glows, Bevel, etc Using the More Advanced Drawing Tools... 9 Scribble Tool... 9 Curve Tool... 9 Freeform Tool... 9 Connectors... 9 INSERTING TEXT Placing Text Within a Shape Placing Text Within a Text Box Formatting Text Basic Text Fomatting: Type Face / Size / Bold / Italic Text Special Affects & Text Box Formatting More on WordArt Clear WordArt Stacking Text INSERTING SYMBOLS INTO A TEXT BOX Resizing & Formatting the Symbol SETTING TABS IN A TEXT BOX Display the Ruler Setting the Tabs Using the Tabs View Full Formatting Options Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 1 of 41

2 INSERTING & SAVING IMAGES Copy & Paste Images from Web Pages Take Snapshots of Movies & Flash Pages (Capturing Hard to Get Images) Inserting an Image from a Saved File Saving a Web Image as a File MANIPULATING IMAGES Cropping Images Compressing Images (Speed up PowerPoint) Making a Color Transparent Change an Image s Brightness, Contrast, or Give it a Color Wash SPECIAL EFFECTS WITH IMAGES, TEXT, AND SHAPES Change Picture Shape Add a Border around an Image (Or Shape) Shadows (Images, Shapes, or Text) Reflections (Shapes, Images, & Text) Soft Edges (Images and Shapes Only) Glow (Shapes, Images, & Text) Bevel (Shapes, Images, & Text) D Rotation (Shapes, Images, & Text) Combining Effects / PreSet Effects Filling Text with an Image COPY FORMATTING USING THE FORMAT PAINTER WORKING WITH MULTIPLE OBJECTS (Images, Text, & Shapes) Selecting Multiple Objects Unselect a Object Controlling Object Overlap Technique - Place Objects Behind a Transparent Object Technique Cover-up Unwanted Parts of an Image with a Cropped Piece of the Image Grouping Objects (Glue Object Together) Save Selected Objects as a Picture Align Objects With Each Other Align Objects To the Slide Gridlines, Guides, & Snap to Grid/Object Advanced Image Technique Removing a Multi-Object Background Step 1: Make a Mask to Cover up the Part to be Kept Step 2: Place a Rectangle Behind the Shape (i.e. Bart) Step 3: Save the Shape & Rectangle as an Image Step 4: Insert the saved Mask Image Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 2 of 41

3 Advanced Image Technique Fade Out the Background Only Step 1: Follow steps 1-4 on the Previous Page Step 2: Save the Mask as an Image Step 3: Fade out the Original Image Step 4: Insert the Image Saved in Step 2 on this Page Alternative - Insert the Image into a New Picture CLIP ART Searching for Clip Art Manipulating Clip Art Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 3 of 41

4 INSERTING SHAPES (Lines & Geometric Objects) INSERTING SHAPES PowerPoint has a variety of shapes available. To insert a shape, do the following: 1. Click the Insert tab. 2. Click Shapes. 3. Click the shape you wish to use. 4. Click & drag across the side to create the shape. For instructions on how to use Connectors, Scribble, Curve, and Freeform, see the section on Advanced Drawing Tools. Control How PowerPoint Draws: Smoother Draw To make the mouse be less jumpy when you draw, move, or resize shapes, hold down the ALT key while you are moving the mouse. Perfect Circle or Square To draw a perfectly symmetrical shape, hold down SHIFT while drawing the shape. Radiate from Center To have the center of the object be where you initial click your mouse, hold down the CONTROL key while drawing or resizing the shape. TIP: Once you have drawn your shape the tool will shut off. If you wish to draw several shapes using the same tool without it shutting off: a. Right click the tool. b. Select Lock Drawing Mode. Press ESCAPE to stop using the tool. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 4 of 41

5 MANIPULATING SHAPE SIZE & POSITION This section covers how to do the following: Move a Shape Resize a Shape Rotate a Shape Flip a Shape Skew a Shape Resize The Shape Grab the shape from one of the white handles either in is corners or sides and click & drag the mouse. Tips: Hold down SHIFT to retain the object s original proportions. Hold down ALT to get a smoother resize. Hold down CONTROL to keep the object s center in the same location. Rotate The Shape Click and drag the shape by its green handle. Tips: Hold down SHIFT to rotate in 15 degree increments. If an object is too small, the green handle will not appear. If this is the case, try using the Rotate option under the Insert tab. Skew The Shape (Not available with all Shapes) Some shapes can be skewed. Grab the yellow diamond and drag the mouse. Move The Shape Grab the shape from it s the middle and drag. Tip: Hold down SHIFT to move it vertically or horizontally only. Hold down CONTROL to copy it. Hold down ALT to get a smoother move. Flip The Shape This can be used with pictures as well. For example, you have a car racing to the right and you want it racing to the left: 1. Grab one of the side handles and drag it past its opposing handle. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 5 of 41

6 FORMATTING GEOMETRIC SHAPES This section covers how to: Change Fill Color Change Line Color Change Line Style Change Line Thickness Apply Line Arrowheads ACCESSING THE FORMATTING TOOLS You have a couple of options to access the tools you need to format an object: Format Ribbon or right clicking. The Format Ribbon When you click an image, the Format tab will appear on your ribbon. This ribbon contains most of the formatting options you will need. TIPS: Selecting certain types of objects will display new tabs. Double clicking an object will display the contents of the Formatting Ribbon. Clicking these buttons will display more formatting choices. Right Click a Shape You can also right click a shape to get a short list of commonly used formatting tools, the Formatting Toolbar, and access to Full Formatting Options. Both of these choices will display a formatting box which will display numerous formatting options. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 6 of 41

7 Changing an Object s Fill For objects other than lines, you can set their inside, or fill, to a different color, picture, gradient, texture, or make it transparent. 1. Double click the object to display the Formatting ribbon. 2. Click the Shape Fill drop down arrow. Change Color - Select from one of the Theme or Standard Colors. No Fill Select to make the object s fill color transparent. More Fill Colors Select from a color wheel of colors. Picture Select this to fill the object with an image from a saved file. Gradient Select this to fill the object colors which fade from light to dark or one color to another. Texture Select to fill the object with a texture from the texture library. Change an Object s Line Attributes Use these options to control the appearance of a line surrounding a geometric object or a line. Change Line Color Make Line Transparent Change Line Style (dashed, etc) Change Line Thickness Apply Line Arrowheads (Line objects only) 1. Double click the object to display the Formatting ribbon. 2. Click the Shape Outline drop down arrow. Change Line Color - Select from one of the Theme or Standard Colors. No Outline Select to make the line transparent. More Outline Colors Select from a color wheel of colors. Weight Use to control line thickness. Dashes Use to make dashed. Arrows Use to place arrowheads on a line. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 7 of 41

8 Applying Shape Effects Shadows, Reflections, Glows, Bevel, etc. PowerPoint has a variety of preset effects you can apply to shapes, lines, images, and text. 1. Double click the shape to activate and go to the Format tab. 2. Click the Shape Effects button. 3. Hover over the type of effect you would like to apply. 4. Select the sub effect you would like to apply. For more options, click the Options link at the bottom of the effects. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 8 of 41

9 Using the More Advanced Drawing Tools To make most shapes in PowerPoint, you simply can click the screen or click and drag the screen; however, some of the line drawing tools can be a little trickier. Note that all of the tools shown below are found in Shapes located under the Insert tab. Tip: For the Curve & Freeform Tool, pressing Backspace on your keyboard removes the most recent pivot point. Scribble Tool Curve Tool Freeform Tool Use this tool to perform freehand drawing. 1. After selecting the tool, hold down (and keep held down) the left mouse button to draw. 2. Let up on the mouse button to stop drawing. Use this tool to draw a curved line or geometric shape made up of smooth curves. 1. After selecting the tool, keep clicking on the screen every where you want a pivot point on the curve. 2. To stop drawing, either double click the mouse or click the beginning point to make an enclosed object. This tool allows you to draw both straight lines that can make angular turns and freeform drawing. 1. After selecting the tool, keep clicking on the screen every where you want a pivot point for an angular turn. If you would like to freehand draw, hold down the mouse button and drag the mouse. 2. To stop drawing, either double click the mouse or click the beginning point to make an enclosed object. Connectors This feature allows you to connect lines to the corners or midpoints of geometric shapes. When you move the shape, the line moves with it. Note the following: If you move a connector, the shape will not move with it. The connector will detach and you will not be able to reattach it. You cannot connect a line connector to another line connector. You can only connect lines to geometric shapes. 1. First, draw the geometric shapes you wish to connect to. 2. Click the Insert tab and select Shapes. Any of the Lines can be used as connectors except Curve, Freeform, and Scribble. 3. Click the line connector you wish to use. 4. Hover the mouse near the shape you wish to connect to. (Red dots will appear) 5. Click and hold down the mouse button near your first connection point. 6. With the mouse button still held down, drag to the other shape you wish to connect to and let go of the mouse button. Note: You can also click the first connection, let up on the mouse button, and then drag the unconnected end of the connector to the other location. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 9 of 41

10 INSERTING TEXT You can place text on your slide by either typing in one of the Shapes or within a Text Box. Placing Text Within a Shape You can place text within most geometric shapes you have drawn. 1. Click the Insert tab and then click Shapes. 2. Create a shape you wish to place text within. 3. Right click the shape you drew and select Edit Text. 4. Type the text as desired. Placing Text Within a Text Box Text boxes are shapes which are designed from the start to allow you to place text within without right clicking them. Although they do not initially have a border color or fill, you can give them these attributes. 1. Click the Insert tab. 2. Click the Text Box button. (It is also located under Shapes.) 3. Click on the screen where you would like to type. (You can also click and drag to create an area you want the text to stay within) 4. Type the text as desired. Adjust the size of the text box to control where text wraps. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 10 of 41

11 Formatting Text The more basic text formatting options are under the Home tab. The more advanced text formatting options such as applying text box effects & WordArt are under the Format tab. (You will need to select the text before PowerPoint will display the Formatting tab) Basic Text Fomatting: Type Face / Size / Bold / Italic Type face, size & paragraph spacing changes are found under the Home tab. 1. Select the text to be affected: To affect all text in the text box, click the line surrounding the text box. To affect just specific words or letters in the text box, select them. 2. Click the Home tab. 3. Use the Font & Paragraph tools to format your selected text. Type Size from List Type Size by Increments Remove Text Formatting Bullets Indent / Unindent Line Spacing Bold Type Face Text Orientation Vertical Alignment SmartArt Italic Underline Strikethrough Shadow Space Between Letters Change Case Text Color Paragraph Alignment More Formatting Options Columns More Formatting Options Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 11 of 41

12 Text Special Affects & Text Box Formatting This can be a little confusing because there are several tools which can be used to perform similar functions. 1. Select your text box or object to make the Format tab appear. (You can also double click an object to jump to the Format tab ) 2. Click the Format tab to view its contents. Preset Colors - Text & Box Use these preset styles to change text color and the text box fill color. (No affect on text color if you have manually changed text color.) Shape formatting (No affect on text) Shape Fill Box s fill color. Shape Outline Color of line around the box (or object). Shape Effects Glow, bevel, shadow, etc effects around the box. Note that Shape Effects will not be apparent unless you apply a fill color to your text box. Preset Text Effects Use these tools to apply special effects to text from a gallery of preset WordArt Styles. Text Fill Color inside text color Text Outline Color border color around text. Text Special Effects includes transform, shadow, bevel, glow, reflection, etc. More on WordArt If you wish to bend your letters into a circle, wedge, etc., those options are under the Special Text Effects Transform on the Formatting tab. Clear WordArt To change WordArt text back to plain text, do the following: 1. Select the text to be affected. 2. Click the Format tab. 3. Click the show effects button. 4. Click Clear WordArt. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 12 of 41

13 Stacking Text The steps below cover how to stack text in a text box. 1. Use the Text Box tool located under the Insert tab to create some text. 2. Click the frame around the text to select all of the text. 3. Click the Home tab. 4. Click the Text Direction button and select Stacked. Your text will be stacked; however, if you would like to make the letters tighter, follow the next steps. 5. Go to the Home tab. 6. Click the Character Spacing button. 7. Select More Spacing. 8. Set Spacing to Condensed. 9. Set by to a number larger than what was originally there. You will have to do this by trial and error until you find the right amount of spacing between your characters. 10. Click OK. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 13 of 41

14 INSERTING SYMBOLS INTO A TEXT BOX While some symbols may appear to be images or shapes, they are treated like text characters and can only be inserted into a text boxes. 1. Click the Insert tab. 2. Click the Text Box button. 3. Click on the screen where you would like the symbol to appear. 4. Click the Format tab. 5. Click the Symbol button. 6. Click the Font down arrow and select a font. (Both Webdings and Wingdings have a lot of interesting symbols to select from. 7. Click the symbol you wish to use. 8. Click the Insert button. 9. If desired, insert more symbols. 10. Click Close when complete. Resizing & Formatting the Symbol To your computer, symbols are simply another text character. Resize or format them just as you would any text box by using the Font tools located on the Home tab. Note that you can also type regular text in the same text box. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 14 of 41

15 SETTING TABS IN A TEXT BOX You might need tabs in PowerPoint if you would like to annotate a SmartArt chart or some other type of illustration with a number line. There are four different types of tabs you can set. Left Justified Tab: Text will appear to the left of the tab. Center Tab: Text will be horizontally centered on the tab. Right Justified Tab: Text will be aligned to right of the tab. Decimal Centered: When you type numbers containing a decimal point, the numbers will line up on the decimal. An example of the four different types of tabs in use is shown below Left Tab Decimal Tab Center Tab Right Tab Tab Type Selector You change tab types by clicking the tab type selector button. Keep clicking to cycle through the different tab types. Display the Ruler To set tabs, you will need to use the Ruler. 1. Click the View tab from the ribbon. 2. Verify the Ruler is checked. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 15 of 41

16 Setting the Tabs 1. From the menu, click: Insert. 2. Click the Text Box button, then click your slide. 3. Resize the width of the text box to a size large enough to display all text when it is typed in. 4. Make sure you have a cursor within the text box. (Try pressing F2) Click this button to toggle through the different types of tabs. Remove a Tab Click and drag a tab off of the ruler. Move a Tab Click and drag a tab horizontall to move it. 5. Click the tab type selector button until the desired tab type is displayed. 6. Click on the ruler where you would like the tab to appear. 7. If desired, select a different tab type. 8. Click on the ruler again where you would like the next tab. 9. Repeat steps 7 & 8 until all of your tabs are set. Using the Tabs You move to your different tabs by pressing the Tab key on your keyboard. Every time you press the tab key, it will take you to the next tab you set (left to right). Typically, you will press the tab key, type some text, press the tab key again to go to the next tab stop, type some more text, and so on. Note that tabs are Paragraph based. PowerPoint considers pressing ENTER in a text box to be the start of a new paragraph. When you press ENTER in a text box to start a new line (paragraph), tabs will behave as follows: When you press ENTER, the new paragraph will have the same tab stops as the previous paragraph. If you click within a specific paragraph (i.e. click anywhere on the line that has Gloves ), and move or remove a tab on the ruler, only the line (paragraph) you are one will be affected. If you would like to change the tab stops for all lines (paragraphs) at once, highlight all the paragraphs first. Note that you can have different tab stops for different lines (paragraphs) in the same text box. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 16 of 41

17 View Full Formatting Options Click the Format Shape icon to gain access to more formatting options. (Shown below). Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 17 of 41

18 INSERTING & SAVING IMAGES You can insert images into a slide either by copy and pasting the image from a web page or by inserting it from a saved file. Both methods embed the image rather than link to it. Copy & Paste Images from Web Pages The Images tab of Google ( is an excellent source for copying images. When you find an image you desire: 1. Right click the image and select Copy. 2. Back in PowerPoint, go to the Home tab and click Paste. Note: If Copy is not available, see Take Snapshots of Movies & Flash Pages below. Take Snapshots of Movies & Flash Pages (Capturing Hard to Get Images) Sometimes when you right click an image on a web page, Copy is not available. This is especially true for flash pages or movies. You can take snapshots of these types of images by pressing the PrtScn (Print Screen) key on your keyboard. This copies the screen to your Windows clipboard. Then, back in PowerPoint, select Paste. 1. Display the web page you wish to get a snapshot of. 2. Press the PntScn (or Print Screen ) key on your keyboard. 3. Back in PowerPoint, go to the Home tab and click Paste. See the section on Cropping to remove the unwanted areas of your image. Inserting an Image from a Saved File Follow the steps below to insert a image from a saved file into your PowerPoint presentation. 1. Go to the Insert tab and click Picture. 2. Select the image file you desire and then click Insert. Saving a Web Image as a File If you would like to save an image from a web page as a file, follow the steps below. 1. Display the web page containing the image you wish to save. 2. Right click the Image. 3. From the pop-up menu, select Save Picture as 4. Give the file a name, specify a location, and click Save. Note: If Save Picture as is not available, see Take Snapshots of Movies & Flash Pages above. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 18 of 41

19 MANIPULATING IMAGES Cropping Images If you would like to chop off part of an image you do not want, follow the steps below. The tool allows you to chop off the top, bottom, and sides of an image. 1. Double click your picture to display the Formatting tab and its contents. 2. Click the Crop tool. (Black dashes will appear around your picture.) 3. Place your mouse near one of the black dashes until a T like symbol appears. 4. Click and drag towards the center of the image. Note that you can uncrop an image by dragging away from the center of the image. Compressing Images (Speed up PowerPoint) PowerPoint slideshows can move sluggishly when you have a large number of images in your presentation. The steps below can speed up a sluggish slideshow by compressing images and throwing away any areas you have cropped. 1. Double click your image to display the contents of the image Formatting tab. 2. Click Compress Pictures 3. Click OK. Click Options to view compression variables. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 19 of 41

20 Making a Color Transparent This feature allows you to make one color of an image transparent. It is often used to remove a background from an image. Note that its results vary from not working at all to excellent. It works best when the color you are trying to make transparent is a solid color. 1. Double click the image you are working with to display the contents of the Formatting toolbar. 2. Click Recolor. 3. Click Set Transparent Color. 4. Click the color you wish to make transparent. Before After Change an Image s Brightness, Contrast, or Give it a Color Wash Although nowhere near as powerful as the options you would find in Photoshop, these options allow you to change a picture s brightness, contrast, or give the color a monotone wash of all one color. It is especially useful if you have an image you wish to use as a background and you wish to tone it down. 1. Double click the image to display the picture Formatting tab and its contents. 2. Select either Brightness, Contrast, or Recolor. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 20 of 41

21 SPECIAL EFFECTS WITH IMAGES, TEXT, AND SHAPES The effects shown in the examples below can be applied to Images, Shapes, and in most cases, text. 1. Double click the image, text, or shape to display the Format tab. Change Picture Shape Use this option to change the shape of an image 1. Double click the image to display the Format (Picture Tools) tab. 2. Click Picture Shape and then select the shape you would like to apply. Original Image Image with Picture Shape Applied Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 21 of 41

22 Add a Border around an Image (Or Shape) Use this option to frame your image (or Shape) 1. Double click the image to display the Format tab. 2. Click Picture Border and then select a border color. (Or Shape Outline if you are working with a shape.) 3. Return to Picture Border and click Weight to select a border thickness. Original Image Image with Thick Border Applied Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 22 of 41

23 Shadows (Images, Shapes, or Text) Use this option to add shadows to images, shapes, or text. 1. Double click the object to be affected to display the Format tab. (If you are working with a text box, double click the frame around the text box.) 2. If you are working with a shape, click Shape Effects. If you are working with text, click Text Effects. If you are working with an image, click Picture Effects. 3. Highlight Shadow and then select the desired shadow effect. Some Shadow Examples are Below. Original Text Text with Shadow Original Image Image with Shadow More Shadow Options To have more control over the shadow, follow the steps below. 1. Right click the object and select Format. 2. Click Shadow on the left. 3. Make the desired settings & click OK. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 23 of 41

24 Reflections (Shapes, Images, & Text) Follow the steps below to apply a reflection to text, shapes, and images. 1. Double click the object to be affected to display the Format tab. (If you are working with a text box, double click the frame around the text box.) 2. If you are working with a shape, click Shape Effects. If you are working with text, click Text Effects. If you are working with an image, click Picture Effects. 3. Highlight Shadow and then select the desired shadow effect. Some Shadow Examples are Below. Original Text Text with Reflection & Shadow Original Image Image with a Reflection Soft Edges (Images and Shapes Only) Follow the steps below to create a blurred edge around Images or Shapes. 1. Double click the object to be affected to display the Format tab. 2. Click Picture Effects (Or Shape Effects if a shape is selected.) 3. Select Soft Edges. 4. Select the level of softness. Original Image Image with Soft Edge Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 24 of 41

25 Glow (Shapes, Images, & Text) Follow the steps below to create a glow around text, shapes, and images. 1. Double click the object to be affected to display the Format tab. (If you are working with a text box, double click the frame around the text box.) 2. If you are working with a shape, click Shape Effects. If you are working with text, click Text Effects. If you are working with an image, click Picture Effects. 3. Highlight Glow and then select the desired glow effect. Some Glow examples are below. Original Text Text with a Glow Original Image Image with Glow Bevel (Shapes, Images, & Text) Follow the steps below to apply a bevel effect to text, shapes, and images. 1. Double click the object to be affected to display the Format tab. (If you are working with a text box, double click the frame around the text box.) 2. If you are working with a shape, click Shape Effects. If you are working with text, click Text Effects. If you are working with an image, click Picture Effects. 3. Highlight Bevel and then select the desired bevel effect. Some bevel examples are below. Original Text Text with a Bevel Original Image Image with Bevel Original Shape Shape with Bevel Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 25 of 41

26 3-D Rotation (Shapes, Images, & Text) Follow the steps below to apply a rotation effect to text, shapes, and images. 1. Double click the object to be affected to display the Format tab. (If you are working with a text box, double click the frame around the text box.) 2. If you are working with a shape, click Shape Effects. If you are working with text, click Text Effects. If you are working with an image, click Picture Effects. 3. Highlight 3-D Rotate and then select the desired rotation effect. Some rotation examples are below. Original Text Text Rotated Original Image Image Rotated Original Beveled Shape Shape Rotated Combining Effects / PreSet Effects Most of the effects you can combine (i.e. apply a bevel, shadow, and rotate for example) and there are a number of preset effects which include combined effects. 1. Double click the object to be affected to display the Format tab. 2. Select Picture Effects or Shape Effects. 3. Select an option under Preset. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 26 of 41

27 Filling Text with an Image In this example, we filled the text with the picture shown to the right and then changed the text and paragraph spacing to be very tight. Original Text + Imaged used as Fill = Text Filled with an Image Follow the Steps on the next two pages to fill text with an image. 1. Find an image you wish to fill your text with and save it as a picture file. (If you are on the web, simply right click the picture and select Save Picture As.) 2. Use the Text Box tool under the Insert tab to create some text. 3. Go to the Home tab and format the text as Arial Black and Bold. 4. While still on the Home tab, set Character Spacing to Tight or Very Tight. (This controls horizontal character spacing.) 5. While still on the Home tab, go to Line Spacing and then Line Spacing Options. (This controls spacing between lines.) 6. Set Line Spacing to Exactly. 7. Find a spacing that reduces the spacing between your lines of text. (This will typically be trial and error depending upon the font size you You should be aiming for something like the text to the right. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 27 of 41

28 8. Click the frame around your text to select the text. 9. Click the Format tab. 10. Select Text Fill. 11. Select Picture. 12. Select the picture file you wish to apply and click Insert. Your text should now be filled with the picture you selected. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 28 of 41

29 COPY FORMATTING USING THE FORMAT PAINTER The Format Painter allows you to apply the formatting you have applied to one object to another. It is useful when you have several objects you wish to give the same look. To use it: 1. Select the object whose formatting you wish to copy. 2. Click the Home tab and then click the Format Painter button. 3. Click the object you would like to apply the formatting to. TIP: Double click Format Painter to paint multiple objects. Press Escape or click the Format Painter again to stop formatting. (The painter shuts off after you apply the formatting to the first new object. This means that if you have several objects you wish to apply the formatting to you will have to repeat steps 1-3. However, if you double click the Format Painter, it will stay on and you can continue to paint more objects. ) You can use the format painter on images, shapes, and text. See some of the examples below. Painting Text - Here we used the Format Painter to copy the Undersea Adventures text formatting to Marshall School of Business text box. Copy Image Formatting Sample Image In this example, we selected our sample image and then double clicked the Format Painter to make it stay on. We then clicked the two images below the sample image. The end result is shown to the right. End Result Copy Shape Formatting In this example, we drew a line and then made it read, dashed, heavier, and put an arrow head on it. We then used the Format Painter to copy its formatting to another line.. The end result is shown on the right. Sample Line Format Painter applied to this line. End Result Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 29 of 41

30 WORKING WITH MULTIPLE OBJECTS (Images, Text, & Shapes) Selecting Multiple Objects It is often necessary to select multiple objects at the same time in PowerPoint. For example, if you wish to glue objects together (grouping) or move or resize them as a unit, you will need to have all of the objects in questions selected. Below are some different techniques you can use to select multiple objects. Note that when an object is selected, it has dots around it. Control + Click Hold down the Control key on your keyboard while clicking objects to select multiple objects at the same time. This method is useful when all the objects are visible to click (i.e. one object is not hiding behind another object.) Lasso Objects Simply click and drag around the objects you wish to select as if you were lassoing them. This method is useful when one of the objects you wish to select is completely hidden behind another object or there are a large number of objects to be selected. Control + A Hold down the Control key on your keyboard and tab the A key. This will select all objects on the current slide. It is useful when you wish to select every object on the slide. Using the Selection Pane This method is useful when you wish to temporarily hide an object so you can get to another object hidden or partially behind it and select an object when it is tightly placed near other objects. In the example below, Homer is made up of three objects: his head and then two white circles which we have placed behind his head so his eyes stay white. (Earlier, we had set the color white to be a transparent color of the image. This was done to remove the white background behind Homer but unfortunately, it also removed the whites of his eyes and shirt color.) 1. Click the Home tab. 2. Click the Select option and then select Selection Pane. Hide/Display Object - Each separate object on your side will appear on the list. Click the boxes to hide or display an object. Name an Object - If you would like to name your objects, double click the current name and type a new one. Select Object on Slide - Clicking the name of an object on the list also selects that object on the slide. This sometimes makes it easier to manipulate intricate drawings. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 30 of 41

31 Unselect a Object To unselect all selected objects, simply click the side background. To unselect a single object in a set of multiply selected objects, Control + Click the object to be deselected. Controlling Object Overlap When you place multiple objects on your slide, PowerPoint always places the newest one on top. The steps below cover how to control which object his on top and which is underneath. 1. Select the object to be moved to the top or underneath. 2. Right click the object and hover over Bring to Front or Send to Back. 3. Select the appropriate action (see below). Note that the cloud is now in front of the sun. Send to Back is the opposite of Bring to Front; it pushes objects further back in the overlap order. Bring to Front This will place the selected object above all other objects on the slide. Bring Forward This move the selected object one step higher in the overlap order. Note that Bring to Front and Send to Back are also accessible from the Format tab. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 31 of 41

32 Technique - Place Objects Behind a Transparent Object When you set the color of an image to a transparent color, PowerPoint makes that color transparent throughout the entire picture. For example, in the image below, we wanted to make the white background transparent. Unfortunately, PowerPoint also made the shirt and eyes transparent because they are also white. To give Homer back the white s of his eyes, we drew two white ovals and them positioned them behind his head. Original Image Image with white set to the transparent color. We then drew two white ovals. Completed Image we moved the white ovals behind Homer s head. Technique Cover-up Unwanted Parts of an Image with a Cropped Piece of the Image In this example, we have an image of a boat and some people in the water next to the boat. We would like to remove the people. If you are working with a fairly plain background, you can cover up parts of the image with another part of the same image. Original Image This image has a small boat and person in the background that we wish to get rid of. Step 1: Copy Make copies of the image. Step 2: Crop On the copy, find an area similar to the area you wish to remove (but free of blemishes) then crop out everything but that area. Step 3: Cover-up Drag those cropped areas over to the original image and cover up the parts you wish to hide. Step 3: Group Group the original image and the pieces you placed on top of it Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 32 of 41

33 Grouping Objects (Glue Object Together) Grouping objects allows you to glue the selected objects together. This is useful when you have created a complicated design which is made up of multiple objects and you don t want to accidently pull it apart when you go to move it. Note that you can also ungroup. 1. Select the objects to be grouped. 2. Right click one of the objects. (Don t right click text. You can group text but you can t right click text and get the Group option). 3. Select Group. Note that Group is also available under the Format tab associated with Drawing Tools. (I have two format tabs because I have both a drawn shape and an image selected.) Working with Grouped Objects Office 2007 groups works somewhat differently than previous versions of Office. In 2007, you can move and delete the individual pieces of the group without the need to ungroup first. You simply need to select the individual object first. Because none of the individual objects in this group are currently selected, if you click and drag any one of these four objects, they will all move together. However, because a specific object in the group (the fish) is selected, you can drag this object away from the other objects in the group or even press delete key to delete the fish without affecting the other objects in the group. Ungrouping To ungroup a grouped objects: 1. Right click an object in the group (except text). 2. Hover over Group and then select Ungroup. Regroup If you have grouped and then ungrouped, you can use Regroup to regroup the original objects without having to select all of the objects you wish to group. 1. Right click any one of the objects which was part of the group (except text). 2. Hover over Group and then select Regroup. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 33 of 41

34 Save Selected Objects as a Picture If you have created something out of multiple objects, there are times you may wish to save them as a picture. For example: What you have created is perfect and you don t wish to accidently delete a piece of the group. (Office 2007 allows you to move and delete parts of a group without ungrouping first.) You wish to use them as an image on a web page. You have altered a photo using PowerPoint s image tools and now wish to use the altered image as a fill or background, or in a web page. 1. Select the objects to be saved as part of the image (they don t have to be grouped). 2. Right click one of the objects (except text) and select Save as Picture. 3. Specify a name & location for the picture. 4. Specify a file type for the picture. Note that if you are going to place it on a web page: Set the type to JPG if it contains photo type images or fill graduations. Set the type to GIF if it is made up of solid colored shapes or text. 5. Click Save. If you wish to insert the saved image in PowerPoint: 1. Go to the Insert tab. 2. Select Picture. Note that if you have an image with one of the colors set to Transparent, you must save it as a GIF file to retain the transparency. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 34 of 41

35 Align Objects With Each Other This allows you to align objects down their center horizontally or vertically or by their sides, tops, or bottoms. Note that you must have at least three objects selected to align them. 1. Select the objects to be aligned. 2. Click the Format tab. 3. Click Align 4. If unchecked, check Align Selected Objects. Vertical Objects Horizontal Objects Use these options to align objects which are positioned vertically one top of one another. Use these options to align objects which are positioned horizontally side-by-side. Check Align Selected Objects to align objects to each other. Check Align to Slide to align an object or objects to the slide. 5. If necessary, click Align again. 6. Select the desired alignment option: Vertical Objects: Align Left Align Center Align Right Horizontal Objects: Align Top Align Middle Align Bottom Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 35 of 41

36 Align Objects To the Slide This allows you to position an object or objects on the slide. For example, you wish to place something in the exact center of the slide or the top, bottom, left or right side. 1. Select the object(s) to be aligned on the slide. 2. Click the Format tab. 3. Click Align 4. If unchecked, check Align to Slide. Vertical Objects Horizontal Objects Use these options to move an object(s) horizontally to the left, right, or horizontal center of the side. Note that if you have multiple objects selected and they are oriented horizontally, they will be placed on top of each other. Check Align Selected Objects to align objects to each other. Check Align to Slide to align an object or objects to the slide. Use these options to move an object(s) vertically to the top, bottom, or vertical center of the side. Note that if you have multiple objects selected and they are oriented vertically, they will be placed on top of each other. 5. If necessary, click Align again. 6. Select the desired alignment option. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 36 of 41

37 Gridlines, Guides, & Snap to Grid/Object Gridlines & Guides are display options which help you to align objects using visual cues. Snap to Grid & Snap to Object both affect how objects behave when you are moving them. To access these options: 1. Right click anywhere on your slide. 2. Select Grid and Guides. 3. Make the desired settings and click OK. See below for a description. Grid This option allows you to display gridlines on your slide. It is useful when you wish to lay out items which line up or which to draw to scale. Guides This option places a single horizontal and a single vertical line through your slide. It is useful when you wish to center items on your slide either vertically or horizontally (or both). Snap to Grid When this is enabled, the upper left corner of an object must land on one of the grid s dots when resizing or moving the object. Note the following: The grid does not have to be visible for this to be in effect. You can hold down ALT to temporarily override Snap to Grid. Snap to Grid s effect may not be obvious if you have narrow gridlines. (Zooming in makes it more apparent). Snap to Object This is useful when you are drawing something made up of separate pieces and you want the pieces to align. When you are moving an object, if you move it near another object, it will jump next to that object. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 37 of 41

38 Advanced Image Technique Removing a Multi-Object Background If you have an image with a solid background, you can easily remove the background with the Set Transparent Color tool; however, when the background to be removed is made up of multiple colors, you have to resort to more involved methods. In this example, we wish to only show Bart and remove the remaining people from the image. Because they are different colors, we cannot use the set transparent color button (it only affects one color). To accomplish this, we will use a mask. Note that this technique can be used with line art or photos but the object in the foreground you wish to preserve must have clearly defined edges. Step 1: Make a Mask to Cover up the Part to be Kept Use the Freeform tool located under Insert - Shapes to draw a mask around the part of the image you wish to keep. Once complete, it will fill in. When using it, not the following: Click whenever you want a pivot point. Hold down the mouse button to draw rounded objects (or click a lot close together). Press Backspace on your keyboard to undo the last click(s). If the tool shuts off, simply select it again and continue on from the last click. (Your mask can be made up of multiple objects.) To stop drawing, simply click on the start point or double click. Step 2: Place a Rectangle Behind the Shape (i.e. Bart) a. Carefully slide the image out of the way. Do not delete it. b. Use the Rectangle tool to draw a rectangle over the shape (i.e. Bart). ( Insert Shapes ) c. Size & position the rectangle so it is slightly larger than the original image. d. Right click the rectangle and select Send to Back. e. Make sure that the rectangle color is different from the object color. (I made the object color white and the rectangle black.) f. Make outline colors the same as fill colors for each object. (We don t want to see any lines.) g. Select the object and the rectangle (Control + Click). h. Right click the either object and select Group. Step 3: Save the Shape & Rectangle as an Image a. Right click the newly grouped mask and select Save as Picture. b. Give it a name, location, and click Save. Step 4: Insert the saved Mask Image a. Move the old shape/rectangle group out of the way b. Insert the saved mask image ( Insert Picture.) c. Double click the mask image to display the Format toolbar. d. Use Set Transparent Color button to make the object part of the image transparent (i.e. Bart). ( Recolor Set Transparent Color ) e. Slide the mask mask/rectangle image over the original image to cover up the unwanted areas. f. Group it to keep it from being pulled apart. Mask Original Image Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 38 of 41

39 Advanced Image Technique Fade Out the Background Only This example uses some of the same techniques as the previous example to fade out a background to emphasis something in the foregound. In this case, we wish to fade out all but Bart. Step 1: Follow steps 1-4 on the Previous Page Follow steps 1-4 to make the mask. Step 2: Save the Mask as an Image a. Right click the mask and select Save as Picture. b. Give it a name, location, and click Save. Step 3: Fade out the Original Image a. Double click the original image to display the Format tab. b. Go to Recolor and select the desired fade out option. Step 4: Insert the Image Saved in Step 2 on this Page a. Insert the image you just saved ( Insert Picture.) b. Double click the image to display the Format toolbar. c. Use Set Transparent Color button to make the background part of the image transparent. ( Recolor Set Transparent Color ) d. Slide the color image so it is on top of the faded background image. e. Crop as needed. Alternative - Insert the Image into a New Picture Note that you could also insert the image into a completely different picture. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 39 of 41

40 CLIP ART Microsoft provides a gallery of illustrations known as Clip Art that you can insert into your PowerPoint slides. They can also be fairly easily modified. Some of them may be on your computer while others are on Microsoft s website. Searching for Clip Art 1. Click the Insert tab. 2. Click Clip Art. a. Search For - Type what you are searching for here. b. Search In Specify where to search. Click the + signs to expand the list. You will basically be selecting whether you wish to search just your PC or the web and then a category (i.e. abstract, academic, etc.) c. Results Should Be Specify the media type. For example, for illustrations only, check just Clip Art. d. Click Go to perform the search. e. Click a thumbnail result to insert it into your slide. Note that thumbnails with a globe icon are located on the web rather than your PC. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 40 of 41

41 Manipulating Clip Art As with most images, you can resize, crop, flip, and apply special affects to your Clip Art. These techniques were shown on previous pages and will not be repeated here. However, unlike images, you can ungroup Clip Art and manipulate the individual pieces. Step 1: Convert the Image to an MS Drawing Object Prior to working on the individual pieces, you must convert it to an MS Drawing Object. 1. Right click the Clip Art you have inserted on your slide. 2. Select Edit Picture. 3. Click Yes to perform the conversion. 4. Right click the Clip Art again. 5. Select Group then UnGroup. You can now manipulate each individual object the illustrator used in constructing the clip art. If it is a complicated image, you should use the Selection Pane to make manipulation easier. Step 2: Using the Selection Pane on the Ungrouped Image 1. Click the Home tab to display its buttons. 2. On the far right, click Select and then Selection Pane. 3. Select the piece you wish to affect. Non-Intricate Objects If the object is not too intricate, the easiest method of selecting it is to simply click the object directly from the image. Intricate Objects If the object is intricate and you are having trouble selecting the piece you want, click the object on the list to select it. Note that this will be trial and error until you find the desired object on the list. Once you find it, you can rename it on the list in case you forget its number. 4. Once you have the piece you wish to affect selected. Use any of the options discussed in this handout to affect it. For example, we deleted the background by selecting it and then pressing the delete key; we then changed the color of his hat; and finally, added a perspective shadow. Note that most of these options are under the Format tab. 5. Once you have completed the manipulations, you should regroup the object by selecting all the pieces and then going to Format Group. This will prevent you from accidently pulling it apart and will allow you to resize it as a unit. Marshall School of Business - USC 8/15/12 Wayne Wilmeth - Author Page 41 of 41