Exploring Microsoft Office Word 2007

Transcription

1 Exploring Microsoft Office Word 2007 Chapter 3: Enhancing a Document Robert Grauer, Keith Mulbery, Michelle Hulett Objectives Insert a table Format a table Sort and apply formulas to table data Convert text to a table Insert Clip Art and images into a document Format a graphic element Insert WordArt into a document Insert symbols into a document Committed Committed to Shaping the Next Generation of IT Experts. to the of 2 Parts of a Table Three Options for Inserting a Table Click this icon to select the entire table Table Column Cell Row Cell merged across columns Choose the columns and rows using the grid Choose the insert table option Draw a table 3 4 Using Tab in a Table Insert Rows or Columns Using the Tab key moves you from cell to cell Tab in a table moves you to the next cell To add a tab character to a cell, use Ctrl+Tab 5 Insert and delete rows and columns using the buttons provided To delete only the data in the cells, highlight and use the Delete key from your keyboard 6 1

2 Merge and Split Cells Sizing Cells Highlight cells you would like to merge Select the Merge Cells button on the toolbar Row Height: vertical space from top to bottom Column Width: horizontal space from left to right 7 8 Resizing Cells by Dragging Table Styles More arrows When only a row or the cell adjacent to the border you are moving is selected, only that row s border will change Cursor changes to a double arrow when its placed over the column border When no cell is selected, the entire column s border will be moved When a row or a cell is selected, only the border in that row will move 9 Table styles are predefined styles Click more to get additional style choices 10 Predefined Table Styles Formatting a Style Modify a style Make a new style Mouse-over previews the style Click to apply the style Add your own style using New Table Style Shading: cell background color Border: line style around each cell

3 Shading Table Alignment Click for the properties dialog box Choose a color, no color or get more shading colors 13 Use properties dialog to align the table on the page Position the entire table between margins 14 Data Alignment Text Direction Click to rotate data in a cell Setting vertical alignment to bottom or center would help the design One click Two clicks Three clicks Change the alignment of the selected cell(s) using alignment options Text direction changes data direction within selected cells Note: the text rotates each time you click Cell Margins Adjust cell margins and cell spacing Formulas Cell Addresses Adjusting cell margins Use cell addresses to create formulas Adjusting cell spacing Adjust white space inside of cells (margins) and the spacing between cells 17 Columns are labeled alphabetically Rows are labeled numerically Cells are the intersection A1 is a cell address 18 3

4 Cell Addresses in Formulas Cell Formulas Use formulas as you would in Excel Choose a number format (currency, date, etc.) Relative addresses, use syntax Use F8 to show your formulas (fields) Word provides the syntax for formulas Sorting Data in a Table Text to Table Option Choose ascending or descending Select the text you want to move into a table Number of columns are associated with the Separate text at option Choose the column title you want to use as the primary sort Then you can sort using secondary and tertiary columns 21 Use Text to Table option when pre-typed data would work better in a table Equal column widths is the default 22 Graphic Tools Copyright Clip Art Pictures WordArt Symbols Copyright protects work and gives its producer exclusive rights to its use and reproduction Assume all work on the Internet is copyrighted and do not use something unless it is stated to be in the public domain Be sure to read all license agreements to see how you may use an image

5 Inserting Clip Art Clip Art Task Pane Use keywords when searching for art Limit search by collection and/or media Insert Clip Art opens the Clip Art task panel Insert Clip Art and the Clip Art task pane will open 25 Inserts where the cursor is Located on your page Search for clips by keyword Limit your search by collection or media Opens the Clip Art Organizer Opens your browser and takes you to Microsoft s site to search for more clips To position image where your insert point is, double click image 26 Clip Art Organizer Hover your mouse over the image for information about the image Inserting a Picture Insert Picture opens dialog box to browse to your saved picture file Collections on your computer Click down arrow for the task pane Add keywords to the clip art for searching Clip Art pieces have associated keywords and can be organized in the organizer You may add, change or delete keywords using the Edit Keywords dialog box 27 Add your own picture from a saved file on your computer Pictures may be from a digital camera, scanned, or found on the Internet If you get a picture online, be sure it is from a legal source 28 Manipulating Your Graphic Handles change the size of the overall image Text Wrapping Acts like a letter Wrapping options Acts like a watermark Art will cover text Size your graphics using the handles Hold down the shift key to keep the proportions of the art when sizing it Choose how your graphic interacts with text Square and tight wrap the text around the graphic

6 Wrapping Options More Wrapping Options In line With Text Through Top and Bottom Tight Square In Front of Text Behind Text The most popular options are: In line with Text, Square, and Tight 31 Picture Quick Styles Other options are: Through, Top and Bottom, In Front of Text, and Behind Text 32 Make Your Own Picture Style More styles Mouse over style to preview the style Click to apply the style 33 Cropping Use the picture shape, border and effects to make your own styles 34 Brightness Before cropping No changes +40 brightness -40 brightness After cropping Cropping hides parts of an image 35 Brightness is the ratio between lightness and darkness in an image 36 6

7 Contrast Compressing Images No changes +40 contrast -40 contrast Graphics increase the document s size compression helps shrink that size Once you are done making changes to an image, use the compress tool to shrink the size of your file You cannot undo your changes to an image once you have compressed it Contrast increases or decreases the difference in dark and light areas of the image WordArt WordArt Write the Text Choose the font Choose the size Type your text Choose bold or italics Choose your design Create decorative text Text becomes an image as WordArt 39 Add text Press enter for another line of text Choose font, size, bold or italics Click OK 40 Formatting WordArt Drop shadow effects 3D effects Inserting Symbols Text area deals with text options Change the WordArt style Arrange deals with interaction of different objects with each other and the document s text More symbols if you don t see the symbol you are looking for Shape Fill changes color Shape Outline changes border color Change Shape changes the WordArt shape Format WordArt ribbon makes changes to the WordArt Add symbols not found on the keyboard Use fonts such as Wingdings or Webdings

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