Unity 6. Employment. LOCAL GOVERNMENT ASSOCIATION OF SA Unity (DCW Edition) Guide

Transcription

1 LOCAL GOVERNMENT ASSOCIATION OF SA Unity (DCW Edition) Guide Unity 6 Employment For support with using UnityTM (DCW Edition) contact: The Electronic Services Program (ESP) Team Local Government Association of SA: dcwsupport@lga.sa.gov.au

2 Table of Contents Part 1: Why use it? Error! Bookmark not defined. Part 2: Adding an Employment Object 2 Details tab 3 Further Info tab 5 Attachments tab 6 Admin Contact tab 7 Admin tab Error! Bookmark not defined. Submitting and Saving the Employment Object 10 Part 3: Displaying your Employment Object on a Webpage Creating a Dynamic List Adding a Dynamic List to a Page 15

3 Part 1: Why use it? In utilizing the employment content object contained within the UnityTM version 6.0 Content Management System, users will gain the following benefits: Management of job vacancy content is more efficient as this content can be set up to appear as well as expire automatically from the public website. Greater ease of use for editing content: once this content object has been set up on a page, the user need only edit the content within the employment database. South Australian UnityTM Councils current vacancies will automatically appear on the Shape Your World website which allows visitors to search for current job opportunities in SA's Local Government sector: South Australian UnityTM Councils current vacancies will automatically appear on the Careers in Local Government website which allows visitors to search for current job opportunities in SA's Local Government sector: LGASA Page 1

4 Part 2: Adding an Employment Object To add a new employment object go to Content > Council Data > Employment: The list of employment objects will display. Click New Employment. The New Content Employment window will be displayed. There are five tabs available to store information about the new employment object. You will note that Details, Admin Contact and Admin tabs all contain mandatory fields: Tabs containing mandatory fields are denoted by a small orange *, and these MUST be completed before the new employment object can be saved. LGASA Page 2

5 Details Tab Insert the position name into the Job Title field. This field is mandatory and the content will appear on the webpage. The next three fields are mandatory and already contain information that comes from the drop down lists connected to them select the most appropriate option. The Job Type field drop down list: Job Status drop down list: LGASA Page 3

6 Career Level drop down list: The Salary field is not mandatory; however anything that is placed in this field will be visible on the web page. The Lodgement fields are for the address, postal address or URL for receiving applications. IGNORE the Application Close Date option. LGASA Page 4

7 Further Info tab To add further descriptive content to your job vacancies eg the advert copy you provide to the newspaper - use the UnityTM Wysiwyg editor. Content placed in the editor will display on the public website. You are not restricted in how much you put here and the article works very similarly to article construction in other UnityTM objects. You can either: cut and paste from a previously created Word document or type into the body of the editor. For more detailed information about using the Wysiwyg Editor, view the Page Construction how-to guide. Once you ve entered all content select the Continue button. This will return you to the employment object you are working on so that you complete the remaining tabs. LGASA Page 5

8 Attachments tab The next step is to upload any related attachments to your job vacancy. These could include the job and person specification and/or guidelines for applying for positions within your organisation etc. It allows for up to five attachments to be uploaded per job vacancy. File Title: the title of the file that you are uploading that will display on the website. Attachment: select Browse, and navigate to the file you want to upload. When the file has been located, select it and then select open. The file name and path will appear in the field. LGASA Page 6

9 Admin Contact tab To assist with enquiries on the job vacancy, and to ensure equal opportunity for information access, you must enter at minimum a phone number and name of the contact person. These details will help guide potential applicants to the appropriate individual within your organisation if they require further information. The only mandatory field is the Phone Number field. There are three main sections: 1. Personal Details Organisation Name: Complete this field if the contact organisation is an external organisation such as an employment agency. Title: An appropriate title for the contact i.e. Miss, Ms, Mrs., Mr., Dr etc. Firstname: The contacts first given name, Middlenames: The contacts middle names. Lastname: The contact s family name / surname. Suffix: enter initials i.e. JP, MBA etc these will display after the contact s family name on the webpage. Position/Job Title: enter the contact s position or job title that they hold in the organisation. URL: if the contact is from a recruitment or consulting agency you may wish to enter this company s URL address in this single line text field. enter the contact s address in this field. LGASA Page 7

10 2. Phone Phone : Enter a phone number for the contact. Entering an area code will assist enquiries from interstate and internationally. Phone Type: Select a phone type form the dropdown list Phone Note: Enter further information on the main contact number i.e. available between 8.30am 5.00pm. 3. Address Complete this section if the contact is from an external organisation such as an employment agency. Line 1: enter the physical location of the contact, you have up to three line fields for address content i.e. Line 1 Local Government House, Line 2 Level 1, Line 3 16 Hutt Street. Locality/Suburb: enter the suburb/town of the contact. State: from this drop down list field of pre-populated states select the appropriate state for this contact. Postcode: Enter the postcode relating to the address. DPID: is a single line field that is used for metadata relating to mail identification you can leave this field blank. LGASA Page 8

11 Admin Tab 1. Categories Category: Select a category from the drop down list of pre-populated Local Government job categories, or with the required permissions you can create a new category by typing in the Or add new field. 2. Details Search Priority: You can select a search priority to determine how high up in search results your employment object will be. Date Published: The date published field will populate automatically, but can be manually overwritten. Owner: This is a mandatory drop down list of all owner/authors that have been assigned to the Unity console that you have logged into. You will note that this field will default to you as owner/author as you have logged into the console. If you want to reallocate this job vacancy to another staff member within your organisation that has been set up within the Unity console then click the drop down arrow and locate that user from the list. Manual Sort Order: Enter a 01, 02, 03 etc in this field if you want to display your job vacancy in a desired order within a content list on your public display. LGASA Page 9

12 3. Dates Active: Will default to yes. If No is selected the employment object will not be available on your live site. Active Date: Only set an Active date if you want your job vacancy to automatically appear on a future date on your website i.e. if you want your vacancy to appear on your public website on the same date it appears in the newspaper then select that date and time. If you want the job advert to appear on you website straight away, don t select a date / time here. Expiry Date: Use this to set a date/time for your job vacancy to automatically expire from your public website - you may want to time this at the date that applications for the job closes. Date to Update: You can have an automated sent to the owner of the employment object, reminding them to update. Update Frequency: The reminder can be reoccurring. Just set how many days you would like between reminders. Submitting and Saving the Employment Object When you have finished inputting all the relevant and required information for your employment object, there are two options for saving. Use Save/Submit when you have finished editing the details and are ready to submit it to live. If you do not want the new Employment object to have a live status (i.e. you haven t finished editing the information on the object), select the Save button. This saves the new employment object details but does not put it in a live status (i.e. not available to be added to a live web page). Once you select Save, the Employment object will be displayed in the list of Employment objects highlighted. LGASA Page 10

13 You can go back in to edit the details by clicking on the Edit button. When you have finished editing your new Employment object you can submit it from the file list. Click on Options and select Submit: Part 3: Displaying your Employment Object on a Webpage The best way to display your employment objects on a webpage is to use a Dynamic List of employment content objects. Once the dynamic list has been set up on a webpage, all new live and active employment objects that are added to the UnityTM console will automatically appear within this list on a page without the UnityTM user having to edit the webpage. 1. Create a Content List Create a Dynamic List Go to Content > New Dynamic List. You will be presented with a New Dynamic List page where you can select a content type from a drop down list. Select Files and then click Save: LGASA Page 11

14 You will then be taken to the New Dynamic List page, where you will enter the settings for the list. LGASA Page 12

15 DETAILS TAB In the Details tab, type in the Dynamic List Title. The Description field is not mandatory: Next, select the relevant category under the Filters heading. If you have a subcategory it will display directly underneath the main category. Only select the subcategory of the main category (not both) see the example below where the only files we would like displayed are the 2005 Council Minutes: LIST TYPE TAB In the List Type tab, you can configure what files will be in the list using Date filters. See the how-to-guide for more information on the available setting here. For this example we are going to list all content. LGASA Page 13

16 LIST DISPLAY TAB In the List Display tab, and under the heading Order, select a List Order of either Publish Date - descending (to display the files in order of the latest file at the top eg the latest Minutes) Title order (for alphabetical order), Publish Date ascending (for date order with the oldest file at the top) or Manual sort number (to display the files in a numbered order determined by the number assigned to each individual file of the same category in the Manual Sort Number field in the Admin tab of each of the file objects). Under the Display heading, click on the drop-down arrow of the Display XSL field and select one of the Files XSL display options (which determines how your files will be displayed in the Dynamic List on the web page). The XSL display options for files are: Files No Description (only the file name will be displayed) Files No Description, Show Size (the file name and file size will be displayed) Files Show Description (the file name and description if applicable will be displayed) Files Show Description and Size (the name of the file, description if applicable, and the file size will be displayed) Files Show Description, No Size (the name of the file and file description will be displayed but not the file size) TIP It is good practice to display the file size of files so that the end user knows how large the file size is and can estimate how long it might take to download the file. LGASA Page 14

17 Once you have selected your preferred XSL display, select the Save button at the bottom of the window. Your Dynamic List of files has been created. To view this List on your website, you now have to add the Dynamic List to a page. Step 2: Adding the Dynamic List to a Page To add a Dynamic List to a page your first need to find the page you wish to add it to, then goto the page content area of that page. To reach the page content area of an existing page refer to the how-to-guide Editing an Existing Page. For help adding a new page see the how-to-guide Page Construction. Once you have reached the Page Content area of your desired page you can then add the Dynamic List of Files. Select the Add Existing Item tab, select Dynamic List from the dropdown list, and then click Add Item: You will then be taken to the Add Element page where you can select your Dynamic List from the dropdown list and then click Save: LGASA Page 15

18 You will then be taken back to the Page Content window. To preview what the Dynamic List of Files now looks like on your page, click the Preview button, in the top right area of the page content screen. To exit the preview and return to the page content screen, Click the Page Info button at the top left o the screen and select Page Content. Finally, to make the changes to your page go live to the public, you will need to click Submit Page: LGASA Page 16