Child Health Reporting System (CHRS) How to Submit VHSS Data

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Erik Sherman
6 years ago
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1 Child Health Reporting System (CHRS) How to Submit VHSS Data 1

Type chrstx.dshs.state.tx.us OR www.artximmunize.com into the address bar.

2 Type chrstx.dshs.state.tx.us OR into the address bar. (It doesn t matter which address you use: each one takes you to the same website.) Next, enter your User ID and Password (refer to Login Tutorial for help on creating a User ID), and click the Submit button to begin. 2

3 After logging in you will see a menu bar with 5 items Level, Data, Reports, Help, and Logout. Move your cursor over the Data tab to display the tabs for Vision, Hearing, and Spinal Screen Data Entry. Next, click Vision / Hearing Screen to begin. 3

4 This screen is displayed after clicking Vision / Hearing Screen. Vision Screening is selected by default. The name of your school or child care facility is shown in the Name box; MOST IMPORTANTLY you are given an address where you may send questions if have trouble entering data. You may click Hearing to enter hearing data instead of vision data. Next, click the Find button 4

5 This screen is displayed after clicking the Find button. You may click the Contact Info button to view/update contact information for your facility, the Enter Vision Screening Information button to begin entering vision data for your facility, or the Cancel button to return to the previous screen. Click the Contact Info button now to display the Contact Info screen. 5

6 This is the screen you will use to view or update contact information for your facility. All fields except Facility ID and Facility Name are editable. Click the Submit button to save your changes after you update the contact information; click the Back button if you want to return to the previous screen without making any changes. Click the Back button now to return to the main Vision / Hearing screen. 6

7 Click the Enter Vision Screening Information button to begin entering vision screening data. IMPORTANT: if you want to switch to Hearing Screening at this point click the Cancel button to enable the buttons that allow you to choose Vision or Hearing. 7

8 This is the upper part of the screen displayed after you click the Enter Vision Screening Information button. You will use the Screening performed by box to record who performed the vision screening. Note that the Cancel and Contact Info buttons are disabled; they remain disabled until you finish data entry. Vision screening data is entered in the lower part of the screen; instructions for the lower part of the screen as well as use of the Step 1 and Step 2 buttons are given later in this tutorial. Click the Edit button now to report who performed the vision screening. 8

9 If PreSchool/School or Health Dept./Clinic is selected in the Screening performed by box, then Organization is disabled If you select Volunteers or Other, then you may enter descriptive text in the Organization field Click the Save button to record your changes or the Cancel button to retain your previous selection. Click the Cancel button now to return to the main Vision / Hearing screen. 9

10 This is the lower part of the screen displayed after you click the Enter Vision Screening Information button. You will use this part of the screen to enter Vision data. Click the Edit button for kindergarten now to enter vision screening data for that grade. 10

11 After clicking the Edit button all of the data cells for kindergarten become editable. They are filled with 0 s by default; you do not need to delete the 0 s for cells that will not contain data. Enter data in some of the cells now and click the Save button to record your entries. 11

12 Validity of data is checked when you click the Save button; if there are errors your entries are not recorded and messages are displayed to help you correct the errors. Correct the data now and click the Save button again. You may also click the Cancel button to erase your entries. 12

13 Your data entries are saved if valid; as data for other grades are entered, totals are computed and displayed in the last row. You may click the Completed Vision Screening Information button at any time during data entry if you want to return later to make changes or enter additional data. If you click the Submit Final Vision Screening Information button you will not be able to modify or add to your data entries. Click the Completed Vision Screening Information button now. 13

When you click the Completed Vision Screening Information button the data entry parts are hidden, the Completed button becomes Edit Vision Screening Information, and the Cancel and Contact Info

14 When you click the Completed Vision Screening Information button the data entry parts are hidden, the Completed button becomes Edit Vision Screening Information, and the Cancel and Contact Info buttons are enabled. At this point you can: click the Edit Vision Screening Information button to change or add to your vision screening data, click the Cancel button TO SELECT HEARING SCREENING, click the Contact Info button to update contact info, or click the Submit Final Vision Screening Information button; REMEMBER if you click the Submit Final button you will not be able to come back and change your data. Click the Cancel button now to enable the Vision / Hearing option buttons. 14

15 This screen is displayed after Hearing is selected. It is the same as the screen displayed when Vision / Hearing Screening is selected from the Data menu except that the title is Hearing Screening. Click the Find button to begin entering Hearing Screen data 15

16 This screen is displayed after the Find button is clicked with Hearing selected. It is the same as that for Vision Screening except that Vision is replaced by Hearing in the title and on the Step 1 & 2 buttons; this screen exactly as the corresponding Vision screen. 16

The table in which hearing data is entered is the same as the corresponding table for vision data except that the Screened with Correction column is removed.

17 The table in which hearing data is entered is the same as the corresponding table for vision data except that the Screened with Correction column is removed. Click the Completed Hearing Screening Information button to return to the main screen to finalize the vision screening data entry started earlier in this tutorial. 17

When you click the Completed Hearing Screening Information button the data entry parts are hidden, the Completed button becomes Edit Hearing Screening Information, and the Cancel and Contact Info

18 When you click the Completed Hearing Screening Information button the data entry parts are hidden, the Completed button becomes Edit Hearing Screening Information, and the Cancel and Contact Info buttons are enabled; this behavior is the same as it is for the vision screen. Click the Cancel button and then select Vision to return to vision screening (vision / hearing option buttons are enabled when Cancel is clicked). 18

19 You may click the Edit Vision Screening Information button to modify or add to the vision data you entered previously or you may click the Submit Final Vision Screening Information button to finalize your submission. Assume for the sake of this tutorial that you are done entering vision data. Click the Submit Final Vision Screening Information button. 19

You can click Cancel if you are not ready to complete the data entry process.

20 You are warned that you will not be able to modify your data after clicking the Submit Final Vision Screening Information button. You can click Cancel if you are not ready to complete the data entry process. Click the OK button to submit your report to DSHS. You will receive a message acknowledging receipt of the data. 20

21 After you submit the final report you may only view the data you entered. Click the View Vision Screening Information button now to view the data you submitted to DSHS. 21

22 After you submit the final report you may only view the data you entered. The Edit buttons are disabled. 22

23 Data entry for spinal screening similar to that for vision / hearing. Select Spinal Screen on the Data tab to enter spinal data. 23

24 The initial screen is the same as it is for vision / hearing except that Vision is replaced with Spinal. Click the Find button as you did for vision / hearing to begin entering spinal data. 24

25 The screen displayed after clicking Find is again the same as it is for vision / hearing except that Vision is replaced with Spinal. Click Enter Spinal Screening Information to enter spinal data. 25

26 The spinal screen data table functions the same way as the vision / hearing data tables, the difference being the type of data entered. 26

27 This is the end of the CHRS How to Submit VHSS Data Tutorial. Data entry instructions for the Annual Report of Immunization Status and instructions for creating a CHRS user account are located in separate tutorials on the CHRS home page. 27

FAMILY ACCESS TUTORIAL

FAMILY ACCESS TUTORIAL You may access your parent account using the login and password that you received from the school office. Your Family Access account is where you will find student grades, food service