WORD - Styles QUARTER 1 DAY 5

Transcription

1 QUARTER 1 DAY 5 WORD - Styles Word has an easy to use and powerful tool for formatting the text in your document: Styles. Styles make it easy to quickly format your document to make it consistent throughout, and then change those settings throughout your document at once. 33

2 CHAPTER 5: SECTION 1 Using Styles in Word Chapter Outline 1. Using Styles in Word 2. Sections and Table of Contents 3. Smart Art and More Formatting 4. In-Class Activity 5. Homework Styles are a fantastic new way to format a document to give it a consistent look, and then make changes that affect the format of the entire document. For instance, you can apply a Heading 1 style throughout your document, so that all of your section headers look the same. If you decide that you want to change how they look, you can change them all at the same time by changing the style, rather than having to change them one-byone. Open the Battle of Gettysburg file to follow along in class. 34

3 Applying a Style Applying a style to a portion of text is really easy. (The following directions apply to Word 2007, 2010, and Mac versions) Select the Home tab in the ribbon and find the Styles group. (Mac) (PC) This view gives you a picture of what a few of the styles look like. To see more, select the drop down button (on the Mac, the drop down button is found at the bottom of the box, and on PC, it is the the downward arrow with a line over on the right side of the box). It will show you many of the styles that are available. Highlight the title in our document and select the title style from the menu. You can see that several formatting changes happened to the title. The font, the size, the color, and the spacing of the text all changed. It also got an underline. These are all features that are built into the style, so any time it is used, in any document, it will look this way. Highlight the first section header and then select the Heading 1 style from the style group. Continue selecting the and styling the headers. Changing Styles Styles, then, become a quick way of applying consistent formatting throughout your document, but they are much more powerful than that. Once you have all of the text in your document marked with the appropriate styles, you may make changes to your styles and it will automatically apply to all of the text with that style applied to it. No more going back and make changes one at a time. On a Mac, click the symbol to the right of the style selection box. On a PC, click the symbol. The selection brings up a box that displays a list of the recommended styles, or styles that you have used in your document. So, lets start changing stuff! If you put your mouse over Heading 1 a small button with a triangle appears on the right side. Click the button and select modify ( modify style on Mac). It brings up a menu box that looks similar to the font menu. 35

4 For now though, lets just change the font size and color. So, lets set the size to 20 and change the color to green. When you click ok you should see that your headings have changed to reflect the changes that we just made. Using Themes Another easy way to change the look of a document using styles is to make use of style themes. These themes are predesigned styles that use fonts, colors, and arrangements that look good together. They make it easy to quickly change the appearance of your document! On a Mac, the themes button is found on the far right of the Home tab. On PC it is found on the far left of the Page Layout tab. Any changes that we make on this page will affect all of the text marked with the Heading 1 style. There are several common font characteristics that you can change on the main page. You can change the font, font size, and font color, as well as, the justification, line spacing and indents. There are many other characteristics that you can change by selecting selecting the Format box in the bottom left corner. 36

5 CHAPTER 5: SECTION 2 Table of Contents Once you have properly formatted your document using styles, it becomes very easy to create a table of contents and to rearrange entire sections of text. Table of Contents Utilizing styles in your document makes it very easy to create a table of contents that will update as you make changes to your document. The table of contents is created based on the headings you use in your document. As you put in a Heading 1, 2 or 3 style into your document, it will become part of your table of contents and display the page number that it is on. Once you have finished formatting your document, it is time to create your table of contents. For Macs you find this on your Document Elements tab as seen above. For PCs its found on the far left of the References tab. On the Mac, click the style of table of contents that you would like, and it will automatically create the table at your cursor using the text formatted with heading styles. 37

6 On the PC, click on the References tab and then click on the Table of Contents drop down button. Select one of the available styles and Presto! a table of contents appears at your cursor. Now, if you add or remove a heading in your document, you can update it easily. Click in the table of contents to highlight it. A box appears around it with a little menu on the top left. Click the arrow on the right of the box, and a box will appear with the option to update. Click the Update Table... button, and your Table of Contents will now reflect the changes in your document. 38

7 CHAPTER 5: SECTION 3 Headers, Footers, and Bullets! Headers and Footers Headers and footers are areas of text at the top and bottom of each page that can display the same information on every page of you document. You can use them to put page numbers at the bottom of each page or use them to put your name or title at the top of each page. 1. The easiest way to begin creating a header or footer is to double-click in the margin at the top or the bottom of the page. 2. A box will appear and you will be able to type. Try typing your name at the top of the document. 3. Scroll down to the bottom of the document and click in the footer. We are going to insert a page number by clicking on the 39

8 Header and Footer tab and then click the Page # button in the Insert group. Bullets and Numbered Lists Who doesn t love a good list? Using bullets and numbers is a great way to make a grocery list or an outline for your next research paper. 1. To create a list go to the Home tab and in the Paragraph group choose for a bulleted list, [] for a numbered list, or [] for a multilevel list. Use the drop down arrow next to the button to select the format for your bullets or numbers. 2. If you need want to make two separate lists and need to restart the numbering at 1, click the item you want to be first in the new list. On the Format menu click Bullets and Numbering, and click the Numbered tab. Under List numbering, click Restart numbering. 3. To format a list before you have typed any text, start a new line with an asterisk (*) and then press spacebar or tab. Type your first list item. Press enter/return and type your next list item. To finish your list press enter/return two times. Use this same format to create a numbered list except substitute the asterisk (*) for the number one (1). 40

9 CHA PT E R 5: SECTION 4 In-class Activity In this in-class activity, you are creating a article for a school newsletter. You have written about the Battle of Gettysburg, and now you need to format the document to meet the standards of the newsletter. This will involve creating columns, adding images, adjusting the margins, and formatting using styles. Requirements Carefully follow the directions in this section in order to format your school newsletter submission correctly. 3. Create a short outline of the chapter by using the table of contents feature 1. Use styles to format the title, sub titles, and paragraphs. 2. Set the margins to.75 41

10 4. The title, table of contents, and introduction should be one column, the rest should be two column 5. Add pictures, and use pictures styles to add interest 6. Add a footer with page numbers 42

11 CHAPTER 5: SECTION 5 Homework Gettysburg Newsletter This week, you will be designing an article for a newsletter. You will be using an article from Wikipedia and formatting it to fit the requirements of the assignment. You can reference the chapter 5 file for details on how to do each of the tasks This project is designed to practice formatting a document using styles. Using styles should make it very easy to quickly change the document to give it a different look. You will turn in 3 versions of your Gettysburg Newsletter created by changing the styles that you use. 43

12 Requirements: 1.! Use styles to format the title, sub titles, and paragraphs. 2.! Set the margins to.75 3.! Create a short outline of the chapter by using the table of contents feature 4.! The title, table of contents, and introduction should be one column, the rest should be two column 5.! Add pictures (included in the assignment folder), and use pictures styles to add interest 6.! Add a footer with page numbers 7.! Create 3 versions of the document by changing the theme, and then choose save as to create a new document. 8.! Turn in all 3 versions on Engrade. 44