Scheduling tests ordered from Flowsheets. There are two different ways to schedule lab tests from flowsheets. Use the notebook icon on the flowsheet

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1 Flowsheet Quick Tips Scheduling tests ordered from Flowsheets There are two different ways to schedule lab tests from flowsheets. Use the notebook icon on the flowsheet 1. Open flowsheet and check off boxes to order tests. 2. Now go to upper right corner of flowsheet and click on the picture of the notebook. 3. Here you will see a list of the tests ordered. 4. Double click on the first test you want to schedule. 5. Now select a facility and the schedule will automatically come up 6. Double click on the time slot desired, and schedule as normal (Don t forget to open the folder and check off the test name) 7. Click save. 8. Now you can go back to the top of the box and double click on the next test you want to schedule. If you delete an appointment from a schedule, the test order will come back to this screen so you can reschedule at a different site. Or, if you prefer, you can go back into Scheduled tasks to change the appointment to a different site. Once a test is ordered from a flowsheet (using the check-mark boxes) it automatically is placed into the Schedule Task folder of the MD of record. Use the Scheduled Tasks Lists in Schedule Tab 1. Click on Schedule tab 2. Click on labs 3. Select lab type 4. Note that Schedule Task button is selected 5. Click on your doctor s folder. 6. Choose a lab site. 7. Double click on patient s name 8. The program will automatically bring you to the date requested from the flowsheet. 9. Double Click on a box to select desired appt time. 10. This will pull in the patient name and information. 11. Click to open the last folder in the Lab Request List 12. Check off the desired test. 13. Click to open allergy folder and check off any allergies. 14. Click Save. You may schedule both blood tests and ultrasounds using the scheduled tasks feature. To add a new medication to a Flowsheet. Begin Creating flowsheet as usual. After you Select your Treatment Cycle Template and Protocols, go Down to the Labs and Medications section where you will see the Prefabricated Template. 1. Single click a medication row adjacent to your desired location. 2. Then click on the Insert a new row picture {Blue square with arrow} 3. Select Specific Drug from Drop down list 4. Select specific name from Element Content column drop down list. 5. This will insert a new column for your medication in the flowsheet. eivf Error! Style not defined. Flowsheet Quick Tips 1

2 Continue entering your Cycle orders. This will add a new column for your medication in this flowsheet only. To schedule tests ordered from Flowsheets There are two different ways to schedule lab tests from flowsheets. Use the Schedule (notebook) icon on the flowsheet 1. Open flowsheet and check off boxes to order tests. 2. Now go to upper right corner of flowsheet and click on the picture of the notebook. 3. Here you will see a list of the tests ordered. 4. Double click on the first test you want to schedule. 5. Now select a facility and the schedule will automatically come up 6. Double click on the time slot desired, and schedule as normal (Don t forget to open the folder and check off the test name) 7. Click save. 8. Now you can go back to the top of the box and double click on the next test you want to schedule. If you delete an appointment from a schedule, the test order will come back to this screen so you can reschedule at a different site. Or, if you prefer, you can go back into Scheduled tasks to change the appointment to a different site. Once a test is ordered from a flowsheet (using the check-mark boxes) it automatically is placed into the Schedule Task folder of the MD of record. Use the Scheduled Tasks Lists in Schedule Tab 1. Click on Schedule tab 2. Click on labs 3. Select lab type 4. Note that Schedule Task button is selected 5. Click on your doctor s folder. 6. Choose a lab site. 7. Double click on patient s name To print flowsheets for Due In today. 1. While in User Home..To Do List..Schedule..Click on Print Button 2. Select the Flowsheets Button To print all flowsheets for all Patients Due In today: 1. Just click on the Print button This will bring up a list of all patients due in today that had tests 3. ordered from flowsheets. 4. If you want everyone on the list, click Print 5. If you want to choose specific patients, Click on unselect all and then check the selected patients before printing. To print flowsheets for given Doctor or Cycle type Due In today. 1. Select Cycles and/or Provider, then Click Print 2. This will show you the names in that category 3. If you want all these flowsheets click print, otherwise click unselect list and check off the desired names before printing. eivf Error! Style not defined. Flowsheet Quick Tips 2

3 Click N Build Quick Tips Time to time updates/or new builds may cause click n build to stop working properly in eivf and throw an Automation error , which means the DLL files for Click N Builds have been corrupted. In event this occurs your must do the following: 1. Right Click on your start button and select Explorer 2. Type in your server name in the address field in Explorer 3. Locate Installation Files folder 4. Locate cb files under Installation Files folder 5. Copy all Files in cb files folder 6. Locate your local C:\Drive from Explorer 7. Locate Folder called WINDOWS in your C:\Drive 8. In WINDOWS folder locate cub-folder called System32 9. Paste files you copied from cb files into System32 folder 10. Finally locate batch file called clicknbuilds in your System32 folder 11. Double click on clicknbuild system will run and prompt you to click OK until done 12. Open eivf and Click N Build problems should be resolved. eivf Error! Style not defined. Click N Build Quick Tips 3

4 Reviewing Results Each Day, your patients blood and ultrasound results are placed in individualized doctors folders for their review. There are two different ways you can review results for the day: To Review Daily test results: 1. Click on User Home Tab 2. Click on To Do List ICON 3. Click on radio button next to the word Results 4. Click on the plus sign next to your MD s name 5. Click to select blood or U/S 6. Double click on patient name This will show you the lab results that have been released by the endocrine lab. If the test has been ordered from a flowsheet, you can access the flowsheet directly using the flowsheet button. 7. For blood results: Click on the Box next to Reviewed at the bottom of the page and your logon name should appear. For U/S results the tab Provider Review contains the Review check box. 8. Click Save, then close. You should review all your lab results on a daily basis. eivf Error! Style not defined. Reviewing Results 4

5 Available Help Help in the use of eivf is available from several sources: 1. System or Clinical Administrator in your practice. 2. eivf Super User in your practice 3. Technical Support is available by simply clicking on the Technical Support link on the eivf Banner and sending an to PracticeHwy Support Staff. 4. Technical Support is also available by telephone at (972) 247-eIVF (3483). eivf Error! Style not defined. Available Help 5

6 eivf Basics Review Scenario Please perform the following steps. Ask your instructor for assistance if needed. 1. Beginning with your computer and monitor switched off, locate the on/off switches on both and turn on the computer and then the monitor. 2. Open eivf using the password and ID given by the instructor. 3. Locate Log Off in the File Menu. Log off eivf. 4. Log on again. 5. Conduct a Patient Search for patients whose last names begin with S 6. Locate General Data Command in Data Listing Category menu under Setup tab 7. Sort Table Name in ascending order 8. Sort Description column in descending order 9. Locate Route of Administration in Table Name column by using Intelli-Search 10. Locate Oral in Description column using Intelli-Search Great work! You are ready for the next module. eivf Basics Self Assessment Are you proficient in using eivf to perform the following: Task Yes Need Review Starting your computer. Opening eivf and its related applications. Opening and selecting from menus. Locating Menu Bars, Category Bars and Commands. Recognizing eivf buttons and window features. Moving around in eivf windows. Finding information in eivf. Using the Intelli-Search feature. Using the Patient Search feature. eivf Error! Style not defined. eivf Basics Review Scenario 6