CentreWare. OmniPage OCR 1.0 English for CentreWare Flow Services User Guide

Transcription

1 CentreWare OmniPage OCR 1.0 English for CentreWare Flow Services User Guide

2 Microsoft, Windows, Windows NT and Windows Server are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. ScanSoft, OmniPage are registered trademarks or trademarks of ScanSoft, Inc., in the United States and/or other countries. All product/brand names are trademarks or registered trademarks of the respective holders. Permission has been obtained from Microsoft Corporation for user of software screen shots. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking. Important 1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher. 2. Parts of this manual are subject to change without prior notice. 3. We welcome any comments on ambiguities, errors, omissions, or missing pages. Xerox and The Document Company are registered trademarks. CentreWare and DocuWorks are trademarks.

3 Preface Use the OmniPage OCR function to perform OCR on image documents (such as TIFF and other image files, or PDF files) imported by CentreWare Flow Services, and convert the resulting text data for use by applications such as Word and Excel, or to PDF or other text formats. This manual describes software installation and basic operations intended for users of the OmniPage OCR function. The descriptions in this manual are intended for users who are familiar with the basic operations of Microsoft Windows. This manual refers to CentreWare Flow Services 1.0 English or later versions. i

4 Types of Manuals Note CentreWare Flow Services and the OmniPage OCR function manuals are organized as follows. The PDF documents are stored on the CD-ROM provided with the corresponding CentreWare Flow Services and OmniPage OCR function packages. Manuals of OmniPage OCR Function Manual name Description Provided form OmniPage OCR 1.0 English for CentreWare Flow Services User Guide (This manual) OmniPage OCR 1.0 English for CentreWare Flow Services Online Help Readme This manual outlines the basic operation of OCR provided by the OmniPage OCR function, a separately installed additional function of CentreWare Flow Services. This help describes how to use the dialog boxes and functions of the OmniPage OCR function.the online help is displayed when you click [Help] in any dialog box. This file provides important information to install and use the OmniPage OCR function such as operating environment and product information. Select [Start]>[Programs]>[Fuji Xerox]>[CentreWare Flow Services]>[OmniPage OCR]>[Readme] to view the Readme. PDF document The OmniPage OCR function must be installed to view the files specified here. ii

5 Manuals of CentreWare Flow Services Manual name Description Provided form User Guide Message Guide Application Interface Settings Programmer s Guide Online Help Readme Notes and Restrictions This manual outlines the basic operation of CentreWare Flow Services and describes how to install the software. It is written for administrators and users who need to install CentreWare Flow Services for the first time. This manual lists the messages displayed by CentreWare Flow Services and describes their possible causes and resolutions. This guide describes functions and sample programs for creating application programs that interface with CentreWare Flow Services. This help describes how to use the dialog boxes and functions of CentreWare Flow Services. Select [Start]>[Programs]>[Fuji Xerox]>[CentreWare Flow Services]>[Help] from the Windows taskbar to display the online help. Selecting [Help] menu in the [CentreWare Flow Services] window or clicking the [Help] button in each dialog box displays the online help. This file provides important information to install and use CentreWare Flow Services such as operating environment and product information. Select [Start]>[Programs]>[Fuji Xerox]>[CentreWare Flow Services]>[Readme] to view the Readme. This file explains restrictions for using the CentreWare Flow Services. Select [Start]>[Programs]>[Fuji Xerox]>[CentreWare Flow Services]>[Notes and Restrictions] from Windows taskbar to view the Notes and Restrictions. PDF document PDF document PDF document CentreWare Flow Services must be installed to view the files specified here. iii

6 Using This Guide Organization This guide is organized as follows: 1 Overview Provides an overview and describes the operating environment of the OmniPage OCR function. 2 Installation Describes how to install and uninstall the OmniPage OCR function. 3 OmniPage OCR Function Settings Describes the operation for creating rules in CentreWare Flow Services by selecting [OmniPage(R) OCR] as the [Process Method]. Note Refer to the "User Guide" for basic operations of CentreWare Flow Services and other [Process Method] functions. Appendix Lists and describes the attribute values of OCR results used by the OmniPage OCR function, supported input and output formats, and run-time messages. iv

7 Conventions The following conventions are used in this guide. Important Note Refer to Indicates important information which you should read. Indicates additional information on operations or features. Indicates reference sources. [ ] Indicates user interface items such as menus, menu items, dialog boxes, tabs, dialog box items, dialog box buttons, and icon names. " " Indicates a reference source such as a chapter, section, or subsection name included in this manual. Alternatively, indicates a folder or file name. < > Variable values such as a file name, or attributes which vary at runtime of CentreWare Flow Services are enclosed by < >. All the client screen shots used in this manual are taken from Microsoft Windows The software screen shots used in this manual may appear differently in the newer version of Microsoft s software. Furthermore, throughout this manual, we use the verb "select" to refer to the selection of dialog box elements, or the clicking of menu items. We also use the verb "click" to refer to pointing a dialog box element, and then using the left mouse button to click it. v

8 Table of Contents Preface...i Types of Manuals... ii Using This Guide... iv Table of Contents... vi 1 Overview 1.1 About the OmniPage OCR Function Operating Environment...3 System Requirements...3 Required Software Installation 2.1 Before Installation New Installation Upgrade Installation Reconfiguration Tool OmniPage OCR Function Settings 3.1 Overview of OmniPage OCR Function...14 OCR Processing...14 Format Conversion...14 About Attributes...15 Output Formats with Page Images...16 Retain Original Page Images Settings for OCR Processing and Document Format Conversion...19 OCR Settings...21 Conversion Settings...24 vi

9 Appendix Appendix 1 Document Attribute Lists...28 Appendix 2 Supported Input/Output Formats...29 Appendix 3 Messages...32 vii

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11 1 1Overview

12 1 Overview 1.1 About the OmniPage OCR Function The OmniPage OCR function is added by installing special OCR software into a computer using CentreWare Flow Services. The OmniPage OCR function performs OCR (optical character recognition) on image documents (such as TIFF and other image files, or PDF files) imported by CentreWare Flow Services, and converts the resulting text data for use by applications such as Word and Excel, or to PDF or other text formats. The OmniPage OCR function can perform OCR on all pages or just specified pages of a document and on all or parts of each page, and can automatically recognize the layout as text, table or graphic. You can also select whether the output is to use the automatically recognized layout or a specified layout. OmniPage OCR BMP TIFF JPEG PDF Process Searchable and editable PDF, Word, Excel, PowerPoint, or text file. Send as Fax Mailbox Printing Scanning Save to folders Client computer Contents of shared folders Import Link to Job Flow Sheet Send Store to DocuShare Server Execute job flows Create job flows FTP/SOAP (HTTP,HTTPS) Fax Job flow Mailbox Scanning Job Flow Sheet Editor Important The only character code available for OCR is Windows ANSI. This manual describes the setting procedures for the dialog boxes displayed when you select [OmniPage(R) OCR] as the [Process Method] while creating rules with CentreWare Flow Services. Refer to the "User Guide" for other [Process Method] functions and rule creation procedures. Note For details on the input and output formats supported by the OmniPage OCR function, refer to "Appendix 2 Supported Input/Output Formats" (P.29). 2

13 1.2 Operating Environment 1.2 Operating Environment This section describes the necessary operating environment requirements to use the OmniPage OCR function. System Requirements The OmniPage OCR function operating environment must meet the following requirements. Item Platform Hardware OS PC/AT compatible Description The hardware must meet the following requirements. Pentium III or higher Video display: pixels or higher RAM: A minimum of 256 MB (512 MB or more is recommended) Hard disk free space: 50 MB or more One of the following operating systems is required. Microsoft Windows XP Professional English version (Service Pack 1 or later) Microsoft Windows NT Workstation 4.0 English version (Service Pack 6a) Microsoft Windows NT Server 4.0 English version (Service Pack 6a) Microsoft Windows 2000 Professional English version (Service Pack 4) Microsoft Windows 2000 Advanced Server English version (Service Pack 4) Microsoft Windows 2000 Server English version (Service Pack 4) Microsoft Windows Server TM 2003 Standard Edition English version (Service Pack 1 is also available) Microsoft Windows Server TM 2003 Enterprise Edition English version (Service Pack 1 is also available) Refer to For the information on the latest supported operation systems and environments, refer to Readme of OmniPage OCR. Required Software CentreWare Flow Services 1.0 English or later versions 3

14 1 Overview 4

15 2 2Installation

16 2 Installation 2.1 Before Installation Prepare the following before installation. As the fist step, install CentreWare Flow Services English on the installation computer. Refer to the "User Guide" for the installation of CentreWare Flow Services. We recommend closing all Windows applications before installation. 6

17 2.2 New Installation 2.2 New Installation Follow the procedure below to perform the installation. Important Administrator privileges are required to perform the installation. Procedure 1. Put the OmniPage OCR installation CD-ROM into the drive. 2. Execute setup.exe stored in the SetupEng folder. The OmniPage OCR installer launches. 3. Click [Next]. 4. The license agreement window appears. Confirm the contents, and click [Yes]. 7

18 2 Installation 5. Review the displayed list of items to be installed, and click [Next]. Note The installation destination is a CentreWare Flow Services internal application folder. Installation begins. 6. When installation is finished, the following window appears. 7. Select whether to read the product information and restart CentreWare Flow Services, and click [Finish]. 8. Remove the CD-ROM from the drive. 8

19 2.3 Upgrade Installation 2.3 Upgrade Installation Follow the procedure below to upgrade the OmniPage OCR function that has already been installed. Important Administrator privileges are required to perform the installation. Close the [CentreWare Flow Services] window before this operation. Otherwise, you cannot upgrade the software. You cannot upgrade the software while CentreWare Flow Services is running. Stop CentreWare Flow Services from the service control manager on Windows. Procedure 1. Put the OmniPage OCR installation CD-ROM into the drive. 2. Execute Update.exe stored in the Update folder. The OmniPage OCR installer launches. The remainder of the procedure is the same when newly installing the software. Follow the steps 3 to 8 described in "2.2 New Installation" to complete the upgrade. 9

20 2 Installation 2.4 Reconfiguration Tool Launch the CentreWare Flow Services reconfiguration tool to perform the following operations. Menu Modify Description Reinstall the OmniPage OCR function. Repair Remove Uninstall the OmniPage OCR function. All components are deleted. Important Close the [CentreWare Flow Services] window before this operation. The reconfiguration tool is not available while the [CentreWare Flow Services] window is open. You cannot start Reconfiguration Tool while CentreWare Flow Services is running. Stop CentreWare Flow Services from the service control manager on Windows. Procedure 1. From the Control Panel, select [Add/Remove Programs]. The [Add/Remove Programs] dialog box appears. 2. Select [Fuji Xerox OmniPage OCR 1.0 English for CentreWare Flow Services], and click [Change/Remove]. Note The above screen shot is for Windows The [Add/Remove Programs] screen is different for Windows NT, Windows XP, and Windows Server Please take this into account when following the directions. In Windows NT 4.0, the function appears as "Fuji Xerox OmniPage OCR 1.0 English for CWFS". 10

21 2.4 Reconfiguration Tool The OmniPage OCR reconfiguration tool launches. 3. If you are selecting [Modify] or [Repair], put the OmniPage OCR 1.0 English for CentreWare Flow Services CD-ROM into the drive. 4. Select [Modify], [Repair] or [Remove], and click [Next]. If you selected [Modify] or [Repair] Reinstallation begins. If you selected [Remove] 4-1 The following confirmation message is displayed. Click [Yes] to proceed to uninstall. Uninstallation begins. 11

22 2 Installation 5. When the operation is finished, the following window appears. Select the desired check box(es), and click [Finish]. Note If you have selected [Remove], the [Yes, I will read the product information.] check box does not appear. 12

23 3 3OmniPage OCR Function Settings

24 3 OmniPage OCR Function Settings 3.1 Overview of OmniPage OCR Function The following two features are available in the OmniPage OCR function: OCR processing Format conversion OCR Processing Input documents can be converted to text data with the OCR processing feature. With the OmniPage OCR function, you can select pages and zones of image data for OCR processing by the following: Process All Pages Performs OCR processing of all pages of multi-page image data. Process Selected Pages Only Performs OCR processing only on the image data pages you specify. Process Selected Zones Only Performs OCR processing on the image data pages only in the zones you specify. Important When selecting an area for OCR processing and performing a format conversion, only the text in the specified area is converted to the desired format and used to create a file. When selecting [Process Selected Pages Only] and performing a format conversion, if the pages specified are not included in the input document, an error occurs. Format Conversion 14 Obtained OCR results can be converted to a specified format with the format conversion feature. The following formats are available: Text - Plain Text - Comma Delimited Text - Tab Delimited Adobe PDF Adobe PDF with image substitutes Adobe PDF with image on text Adobe PDF image only Word 97, 2000, XP

25 3.1 Overview of OmniPage OCR Function Excel 97, 2000 WordPerfect 8 PowerPoint 97 (RTF) Publisher 98 (RTF) Refer to "Appendix 2 Supported Input/Output Formats" (P.29) for detail information on the output formats. About Attributes Document attributes generated from OCR results or format conversion can be used in the features set after the OmniPage OCR function. For example, you can attach the attributes to documents or , and use them as a document or folder name. The following option is available for document attributes of OCR results: Properties Page by Page Allows you to save an attribute for each page. If [Properties Page by Page] is not selected, a zone specified by OCR processing has one attribute. Refer to "Appendix 1 Document Attribute Lists" (P.28) for detail information on the document attributes. 15

26 3 OmniPage OCR Function Settings Output Formats with Page Images If an output format that contains page images (such as PDF and Word formats) is selected as the output format in format conversion, the page images of a created document differ depending on the areas specified in OCR processing. The following are examples when [Adobe PDF] is selected as the output format. Ex. When [Process All Pages] is selected A PDF document with the same page images as the original document is output. If you specify a document of 3 pages as the input document for [Process All Pages], the output document consists of 3 pages, each of which contains the content of the pages 1 to 3 of the input document, respectively. Input Document Page 1 Page 2 Page 3 A B C D Area specified in OCR processing Page 1 Page 2 Page 3 A B C D Output PDF Document Ex. When [Process Selected Pages Only] is selected The page images of the output document consist of pages specified in OCR processing. If you specify a document of 3 pages as the input document for [Process Selected Pages Only] and the pages 1 and 3 are processed, the output document consists of 2 pages, each of which contains the content of the pages 1 and 3 of the input document, respectively. 16

27 3.1 Overview of OmniPage OCR Function Input Document Page 1 Page 2 Page 3 A B C D Area specified in OCR processing Page 1 Page 2 A D B Output PDF Document Ex. When [Process Selected Zones Only] is selected A specified zone is output to form a page. When two or more zones are specified in one page, each specified zone is output as a page. If you specify a document of 3 pages as the input document for [Process Selected Zone Only] and 2 zones in the page 1 are processed, the output document consists of 2 pages, each of which contains the content of the zones 1 and 2 of the input document, respectively. Input Document Page 1 Page 2 Page 3 Zone 1 A B Zone 2 C D Area specified in OCR processing Page 1 Page 2 A B Output PDF Document Refer to " Retain Original Page Images" (P.18) when outputting a PDF document while retaining the original page image in the examples 2 and 3. 17

28 3 OmniPage OCR Function Settings Retain Original Page Images When specifying [Process Selected Pages Only] or [Process Selected Zones Only], and if you want to retain the page images of the input document in an output PDF document, select [Retain Original Page Images] in [Conversion Settings]. [Retain Original Page Images] can be selected in the following formats: Adobe PDF with image on text Adobe PDF image only Only text in pages and zones processed by OCR can be a target for text search in the output PDF file, when [Adobe PDF with image on text] is selected. If you select [Adobe PDF image only] as the output format, the output PDF document does not include text recognized by OCR processing. Important If [Retain Original Page Images] is selected, document attributes are generated from the OCR results according to the settings in OCR Settings. 18

29 3.2 Settings for OCR Processing and Document Format Conversion 3.2 Settings for OCR Processing and Document Format Conversion The OmniPage OCR function settings are made in the [OmniPage(R) OCR Settings] dialog box. This dialog box appears when you select [OmniPage(R) OCR] as the [Process Method] while creating a rule with CentreWare Flow Services. Important The only character code available for OCR is Windows ANSI. OCR processing is not available for text in other languages. Note Refer to the "User Guide" for basic operations of CentreWare Flow Services and other [Process Method] functions. Procedure 1. Select the import source in the [Edit Rule] dialog box. Important At least one import source must be specified. 2. Select [OmniPage(R) OCR] from the [Process Method] drop-down list. 19

30 3 OmniPage OCR Function Settings 3. The [OmniPage(R) OCR Settings] dialog box appears. Make the desired settings, and click [OK]. Refer to " OCR Settings" (P.21) and " Conversion Settings" (P.24) for descriptions of the settings for OCR processing and format conversion. 4. Check that the entered [OmniPage(R) OCR] function has been added to the [Process Method] list box. 5. You can continue creating rules by setting multiple [Process Method] functions as needed, and setting the desired destinations. 20

31 3.2 Settings for OCR Processing and Document Format Conversion OCR Settings Follow the procedure below to make the OCR settings. Procedure 1. Select [OmniPage(R) OCR] from the [Process Method] drop-down list. The [OmniPage(R) OCR Settings] dialog box appears. 2. Select the pages or zones for OCR processing from [Process All Pages], [Process Selected Pages Only] or [Process Selected Zones Only]. When you select [Process Selected Pages Only] 2-1 Enter the pages for OCR processing. You can specify multiple pages by using commas as delimiters (For example, to specify pages 1 through 3 and 5, enter "1-3, 5"). 21

32 3 OmniPage OCR Function Settings When you select [Process Selected Zones Only] 2-1 Click [Add] to specify the zone. The [OCR Settings - Page/Zone -] dialog box appears. 2-2 Enter a [Zone Name], [Type], [Page], [Position] and [Range] of the zone to be subject to OCR. You can specify multiple pages by using commas as delimiters (Example: "1-3, 5"). Important A [Zone Name] must be specified. This name is needed for referring to the OCR results in the detailed settings dialog boxes of other functions. 2-3 Click [OK]. The specified zone is added to the [OCR Zones List] list box. 2-4 To specify additional OCR zones, repeat Steps 2-1 to If you have specified multiple pages and want to save different attributes for different pages, select the [Properties Page by Page] check box. 4. Follow the steps below to make the OCR pre-processing settings. 4-1 Click [OCR Options]. The [OCR Setting - Options -] dialog box appears. 22

33 3.2 Settings for OCR Processing and Document Format Conversion 4-2 For the [Rotation] setting on the [Pre-Processing] tab, select the appropriate angle to rotate the text for OCR processing. 4-3 On the [OCR Options] tab, specify the language to be recognized by OCR processing, the characters to substitute for unrecognized characters, and the timeout setting. 4-4 When finished making settings, click [OK]. 5. Enter the [Name] for this setting, and click [OK]. Note If you click [OK] without entering a [Name], the software automatically assigns the name selected from Process All Pages, Process Selected Pages Only or Process Selected Zones Only according to its settings. 23

34 3 OmniPage OCR Function Settings Conversion Settings Follow the procedure below to convert the OCR results to a particular format. Procedure 1. Display the [OmniPage(R) OCR Settings] dialog box to configure OCR processing. Refer to " OCR Settings" (P.21) for descriptions of the OCR settings. 2. Select [Output document by selected format] and select the desired conversion format from the drop-down list. 3. If you want to retain the page images of the input document, select the [Retain Original Page Images] check box. Important [Retain Original Page Images] is enabled when you selected [Adobe PDF with image on text] or [Adobe PDF image only] for the output format. 4. Follow the next steps to specify the layout of OCR results. 4-1 Click [Custom Layout]. The [Custom Layout] dialog box appears. Important [Custom Layout] is enabled when you selected [Process All Pages] or [Process Selected Pages Only] in Step 2 of " OCR Settings" (P.21). 24

35 3.2 Settings for OCR Processing and Document Format Conversion 4-2 Specify the desired layout type, and click [OK]. 5. Click [OK] to close the [OmniPage(R) OCR Settings] dialog box. 25

36 3 OmniPage OCR Function Settings 26

37 Appendix

38 Appendix 1 Document Attribute Lists Appendix 1 Document Attribute Lists Attribute lists for the OmniPage OCR function are shown below. Attribute name Type Supplementary information OCR Full Page Text If [Process All Pages] is selected, "OCR Full Page" appears as the attribute name. OCR Full Page Div Text If [Process All Pages] and [Properties Page by Page] are selected, "OCR Full Page Div" appears as the attribute name. OCR Special Page Text If [Process Selected Pages Only] is selected, the specified pages are appended to the displayed attribute name. Example: "OCR Special Page (1-2,5)" OCR Special Page Div- Page Text If [Process Selected Pages Only] and [Properties Page by Page] are selected, the specified pages are appended to each displayed attribute name. Example: "OCR Special Page Div-Page5" "OCR Special Page Div-Page2" "OCR Special Page Div-Page1" OCR Special Zone Text If [Process Selected Zones Only] is selected, the OCR area name is appended to the displayed attribute name. The result when "Area Name" is specified as the area name is shown below. Example: "OCR Special Zone Div (Area Name)" OCR Special Zone Div- Page Text If [Process Selected Zones Only] and [Properties Page by Page] are selected, the specified pages are appended to each displayed attribute name. The result when "Area Name" is specified as the area name is shown below. Example: "OCR Special Zone Div (Area Name-Page1)" "OCR Special Zone Div (Area Name- Page2)" Output Format Text This will be one of [TXT], [pdf], [rtf], [xls], [doc] or [NO CONVERSION], depending on the type of format conversion. 28

39 Appendix 2 Supported Input/Output Formats Appendix 2 Supported Input/Output Formats This section explains input/output formats supported by the OmniPage OCR function. Input Formats The OmniPage OCR function can perform OCR processing of image files with the following formats. Note The input document may be a single file or a folder containing multiple files (attached folder). Important The OmniPage OCR function supports both document types. If a document within a folder is converted to another format after OCR processing, the image data in the folder is converted to a single file format. However, before performing OCR with this function, if document division has been set with the image processing function, format conversion is applied according to the file unit divisions. Input formats Multi-page supported Colors Bitmap (*.bmp) Full color DCX (*.dcx) Supported Full color JPEG (*.jpg) Grayscale and Color PCX (*.pcx) Not supported Full color PDF (*.pdf) (Supported version is 1.3/1.4/1.5) Supported Full color PNG (*.png) Not supported Full color TIFF G3/G4 (*.tif) (With compression) Supported Black & White TIFF FX (*.tif) (Supported profiles T, S and F) Supported Full color TIFF PackBits (*.tif) Supported Full color TIFF (*.tif) (Uncompressed) Supported Full color TIFF Technical Note 2 (*.tif) Supported Full color 29

40 Appendix 2 Supported Input/Output Formats Output Formats You can convert documents into the following formats for output. Output Format Text - Plain Text - Comma Delimited Text - Tab Delimited Adobe PDF Adobe PDF with image substitutes Adobe PDF with image on text Adobe PDF image only Comment The text is output with line breaks after each line. If the input document contains tables, margins are set at the top and left of the tables. Values in cells of the tables are delimited with tabs. Areas detected as graphic images are not output. The text is output delimited with commas. Lines and cell contents are surrounded by quotation marks. A range to be recognized as one cell may differ according to the settings in [Custom Layout] of [Conversion Settings] and the zone type in [OCR Settings]. Areas detected as graphic images are not output. The text is output delimited with tabs. Line and cell contents are surrounded by quotation marks. A range to be recognized as one cell may differ according to the settings in [Custom Layout] of [Conversion Settings] and the zone type in [OCR Settings]. Areas detected as graphic images are not output. Text in a generated PDF file is searchable and editable. The generated PDF file is displayed as close as possible to the original. The recognized characters of the PDF file are in the same locations as in the original. OmniPage selects one of the built-in fonts that is similar to the font used in the original document to display the recognized characters. Therefore, the appearance of the output document may differ from that of the original document in some cases. Text in a generated PDF file is searchable and editable. The recognized characters of the PDF file are in the same locations as in the original. OmniPage selects one of the built-in fonts that is similar to the font used in the original document to display the recognized characters. If the original document contains characters that are not recognized by OCR, those parts of the document are retained as image fragments and pasted at the corresponding locations in the output document. Therefore, the generated PDF file is displayed as close as possible to the original. Text in a generated PDF file is searchable. The generated PDF file consists of images for each page of the document with the recognized character data under the page images. Therefore, the PDF file in this format is displayed much similar to the original document than a PDF file in the [Adobe PDF] format. A PDF file is generated. The generated PDF file consists of images for each page of the document. Since the file does not contain any character data, the text cannot be searched. This PDF file has the same format as a PDF file created by standard OCR processing provided by CentreWare Flow Services. 30

41 Appendix 2 Supported Input/Output Formats Output Format Word 97, 2000, XP Excel 97, 2000 WordPerfect 8 PowerPoint 97 (RTF) Publisher 98 (RTF) Comment Outputs the document in the format supported by Microsoft Word 97, Word 2000 and Word XP. Outputs the document in the format supported by Microsoft Excel 97 and Excel A range to be recognized as one cell may differ according to the settings in [Custom Layout] of [Conversion Settings] and the zone type in [OCR Settings]. Areas detected as graphic images are output as cells. Outputs the document in the WordPerfect 8 format. Outputs the document in the Rich Text format for PowerPoint 97. The recognized characters are displayed as character strings in slides. Areas detected as graphic images are not output. Outputs the document in the Rich Text format for Publisher 98. Note The PDF version is 1.3. Important 31

42 Appendix 3 Messages Appendix 3 Messages The messages that may appear while using the OmniPage OCR function are as follows. Displayed in Message Boxes Type Message Description/Solution UI Message Please input page number. No page number is entered. Enter the appropriate page number. UI Message Please input integer from 1 to 999 in ascending sequence. You can input ",", "-" and Space between number. Invalid characters are entered. Remove the invalid characters. UI Message Please input zone name. No zone name is entered. Enter a zone name. UI Message Please add a zone. No zone is specified. Specify at least one zone. UI Message Please input Reject Character. No [Reject Character] is entered. Enter a [Reject Character]. UI Message Please input Missing Character. No [Missing Character] is entered. Enter a [Missing Character]. UI Message Please input Process TimeOut in the range of No [Process Timeout] value is entered, or the entered value is out of range. Enter a [Process Timeout] value from 1 to UI Message Please enter an integer. You clicked [OK] without entering a [Position] and [Range]. Enter appropriate values for [Position] and [Range]. UI Message UI Message Please enter an integer between 0 and 499. Please enter an integer between 1 and 500. An invalid value was entered for [Position] when you clicked [OK]. Enter a valid value for [Position], from 0 to 499. An invalid value was entered for [Range] when you clicked [OK]. Enter a valid value for [Range], from 1 to

43 Appendix 3 Messages Type Message Description/Solution UI Message ScanSoft ENGine runtime error. Initialization of the ScanSoft ENGine failed. Confirm that the ScanSoft license is valid and that there is no problem with the installed module, and reinstall if necessary. Displayed in Log Files (Error Messages) Error code Message Description/Solution 0x Invalid job object. The job object from the core is null. Restart the CenterWare Flow Services and the job. 0x Invalid plugin working directory. The plugin work path specified by the core is empty. Restart the CenterWare Flow Services and the job. 0x Invalid ConfirmStopRequest function. The ConfirmStopRequest function pointer from the core is null. Restart the CenterWare Flow Services and the job. 0x No documents in the job. The job from the core takes no documents. Restart the CenterWare Flow Services and the job. 0x Fail to get document from the job. Cannot get documents from the job. Restart the CenterWare Flow Services and the job. 0x x {%s} Invalid document from the job. %s - Document pathname. {%s1} Fail to get all files under the directory. [SYSERR=%d %s2] %s1 - Plugin work directory. %d - Windows system error code. %s2 - Windows system error message. The document from the job is not a file or a folder, it does not exist, or cannot be accessed. Verify the document in the file system. Cannot build the file list in the directory specified by the document. Refer to the system error message for a solution. 33

44 Appendix 3 Messages Error code Message Description/Solution 0x x x a 0x b {%s1} Fail to remove plugin working directory. [SYSERR=%d %s2] %s1 - Plugin work directory. %d - Windows system error code. %s2 - Windows system error message. {%s1} Fail to create a work directory. [SYSERR=%d %s2] %s1 - Plugin work directory. %d - Windows system error code. %s2 - Windows system error message. {%s1} Fail to create a work file. [SYSERR=%d %s2] %s1 - Work directory. %d - Windows system error code. %s2 - Windows system error message. {%s} Fail to get the paramater's value. %s - Parameter name. Cannot remove the plugin working directory. Refer to the system error message for a solution. Failed to create a temporary directory in the plugin working directory. Refer to the system error message for a solution. Failed to create a temporary file in the work directory. Refer to the system error message for a solution. Failed the CFXNDParamUnit::GetValue() call. Reset the parameter in the setting dialog box. 0x c Invalid input type. The input type is not specified as all pages, the selected pages, or the selected zones. Verify the setting dialog box. 0x d Invalid page numbers. The selected page number string contains errors. Verify the page numbers in the setting dialog box. 0x e Invalid zone numbers. The zone number is 0 or exceeds the maximum value. Verify the zone number in the setting dialog box. 0x f Invalid zone parameter. The zone string from the XML file contains format errors. Reset the zone in the setting dialog box. 0x Invalid zone name. The specified zone name is empty. Reset the zone name in the setting dialog box. 34

45 Appendix 3 Messages Error code Message Description/Solution 0x Invalid zone type. The specified zone type is invalid. Reset the zone type in the setting dialog box. 0x Invalid zone page numbers. The specified zone page number string contains errors. Reset the zone page numbers in the setting dialog box. 0x Invalid zone position (X). The specified zone position (X) is invalid. Reset the zone position (X) in the setting dialog box. 0x Invalid zone position (Y). The specified zone position (Y) is invalid. Reset the zone position (Y) in the setting dialog box. 0x Invalid zone width. The specified zone width is invalid. Reset the zone width in the setting dialog box. 0x Invalid zone height. The specified zone height is invalid. Reset the zone height in the setting dialog box. 0x Invalid attribute export setting. The attribute-by-page is not yes or no. Verify the attribute-by-page setting in the setting dialog box. 0x b Invalid rotation mode. The rotation mode is not AUTO, LEFT, RIGHT, DOWN, or NO. Verify the rotation mode setting in the setting dialog box. 0x e Invalid language setting. The language setting is not English or Reserved. Verify the language setting in the setting dialog box. 0x f Invalid code page setting. The code page setting is not WINANSI or Reserved. Verify the code page setting in the setting dialog box. 35

46 Appendix 3 Messages Error code Message Description/Solution 0x Invalid missing char setting. The missing characters setting is not specified. Verify the missing characters setting in the setting dialog box. 0x Invalid reject char setting. The reject characters setting is not specified. Verify the reject characters setting in the setting dialog box. 0x Invalid timeout setting. The timeout value is out of range. Verify the timeout value in the setting dialog box. 0x Invalid flowing text mode. The layout flowing text mode is not No- Column, One-Column, or Auto. Verify the layout flowing text mode in the setting dialog box. 0x Invalid table mode. The layout table mode is not No-Table, One-Table, or Auto. Verify the layout table mode in the setting dialog box. 0x Invalid graphic mode. The layout graphic mode is not No- Graphic, One-Graphic, or Auto. Verify the layout graphic mode in the setting dialog box. 0x Invalid output type. The output type is not a converted document or an original image file. Verify the output type in the setting dialog box. 0x Invalid text format. The text format is not specified. Verify the text format in the setting dialog. 0x x Fail to access OCR error library file. [SYSERR=%d %s] %d - Windows system error code. %s - Windows system error message. Fail to access OCR license file. [SYSERR=%d %s] %d - Windows system error code. %s - Windows system error message. Cannot access the OCR error handling library or cannot get the function GetErrorString() from it. Verify the rnerr.dll file. Failed to access the keycode file. Refer to the system error message for a solution. 36

47 Appendix 3 Messages Error code Message Description/Solution 0x b {%s1} A call to OCR RECAPI fails. - [%x %s2]([pagenumber=%d]) %s1 - API name. %x - RECERR error code. %s2 - RECERR error message. %d - Page number on where the error occurred. Failed in calling OCR RECAPI. Refer to the OCR RECERR error code and message for a solution. (P.39) 0x c 0x d Fail to initialize the OCR ENGine.- [%x %s] %x - RECERR error code. %s - RECERR error message. {%s} Required OCR module not present. Failed to initialize the OCR ENGine. Refer to the OCR RECERR error code and message for a solution. (P.39) The necessary OCR module does not exist. Verify the ScanSoft OCR runtime environment. 0x e Image file has too many pages. The image file contains too many pages (more than 999). Verify the input image file(s). 0x f 0x x x Image format not supported. [%s] %s - FF_AWD, FF_SIM, FF_PDA, FF_BMP_RLE8, FF_BMP_RLE4, FF_TIFLZW, FF_GIF, FF_UNKNOWN. OCR Load image file fail. - [%x %s]([pagenumber=%d]) %x - RECERR error code. %s - RECERR error message. %d - Page number on where the error occurred. OCR Preprocess image fail. - [%x %s]([pagenumber=%d]) %x - RECERR error code. %s - RECERR error message. %d - Page number on where the error occurred. OCR Recognize image fail. - [%x %s]([pagenumber=%d]) %x - RECERR error code. %s - RECERR error message. %d - Page number on where the error occurred. The input image format is not supported. Verify the input image file(s). Note TIFF files created with Windows Paint is of the FF_TIFLZW format. Failed to load the image file into the ENGine. Refer to the OCR RECERR error code and message for a solution. (P.39) ENGine failed to preprocess the image. Refer to the OCR RECERR error code and message for a solution. (P.39) ENGine failed to recognize the image. Refer to the OCR RECERR error code and message for a solution. (P.39) 37

48 Appendix 3 Messages Error code Message Description/Solution 0x OCR Convert output RDF file fail. - [%x %s]([pagenumber=%d]) %x - RECERR error code. %s - RECERR error message. %d - Page number on where the error occurred. ENGine failed to convert the RDF file to document with text format. Refer to the OCR RECERR error code and message for a solution. (P.39) 0x x x x880084ff 0x {%s} Export attribute fail. [%d] %s - Attribute display name. %d - CWFS error code. Export job attributes fail. [%d] %d - CWFS error code. Fail to get CWFS install path from registry. [SYSERR=%d %s] %d - Windows system error code. %s - Windows system error message. Run-Time exception occurs. [%s] %s - Error message in the exception. Failed to load the licence file. Please reinstall OmniPage (R) OCR. Cannot save the attribute to be exported. Verify the CentreWare Flow Services error code for a solution. Cannot export the job attributes. Verify the CentreWare Flow Services error code for a solution. Cannot get the CentreWare Flow Services installation path from the registry. Verify the CentreWare Flow Services installation. Refer to the system error message for the reason and a solution. A system runtime exception occurred. Refer to the exception error message for the reason and a solution. Restart the system for a memory failure error. Cannot load the license file because OmniPage OCR is not installed correctly. Reinstall OmniPage OCR. 0x Unable to obtain the image data. Cannot obtain information from the image data. Verify the image file format, and then reprocess the document. 0x Unable to open '%s'. %s - document name. Cannot open the image file. Verify the file with the document name, and the restart the CentreWare Flow Services. 38

49 Appendix 3 Messages RECERR Error Codes and Messages Type Message Description/Solution 0x00D6 ENGine timeout has expired. The processing of the current image has been aborted. The input image may not be processed because it is too complicate. Click [OCR Options] in OCR Settings, and increase [Process Timeout] in the [OCR Options] tab. Then, select [Redo] from the job menu. 0x0505 Size of image is too large. The image to be processed by OCR is more than 6,600 pixels. Decrease the resolution, or reduce the image size. 0x0040 Not enough memory for this memory operation. Failed to reserve memory necessary for image processing. Stop other applications, and then select [Redo] from the job menu. 0x0203 Image file open error. The input document name may be too long. Select [Copy Original Document] to retrieve the input document, and shorten the length of the document name. Save the document in the import source, and then select [Redo] from the job menu. 39

50 Appendix 3 Messages 40

51 OmniPage OCR 1.0 English for CentreWare Flow Services User Guide Author Fuji Xerox Co., Ltd. Published in September 2005 First Edition Publisher Fuji Xerox Co., Ltd. Human Interface Design Development (ME3254E2-3)