DaletPlus Archive Webspace

Transcription

1 DaletPlus Archive Webspace UPDATED 7/25/2013 A Guide to Finding and Retrieving Video fromthe VOA Archive For assistance, contact the IT Help Desk at: help@voa.gov (202) Page 1

2 What Is Available Through DP Archive Webspace The Video Archive Service has been engaged in archiving video into the Dalet Plus Archive for more than a year. The collection is growing and is comprised of the following: Major events that MRT has logged and tagged, starting around May Most of President Obama s speeches and other events Events involving other notable leaders, such as Sec. of State John Kerry Briefings, hearings, elections, SCOTUS milestones VOA footage that Language Service Archive Liaisons requested to be archived Central News: select packages, VELs, and other Central News video Language Services original footage, stringer video, in-studio interviews VOA Completed programs: more than 1,700 episodes of language service programming JAMA, NASA Feeds, Reuters Africa Journal video Stories covered by commercial newsfeeds: Many current news stories with archival value from ABC NEWSONE, REUTERS AND APTN-GVW. Select stock footage uploaded from the shelves of the Video Library from events such as 9/11 Twin Towers attack, Vietnam war; South Africa s Nelson Mandela; anniversaries of various events What is NOT available Radio shows News packages with limited broadcast windows Acquired programs 60 percent of our VOA TV programs (ALL are envisioned to be added to the system by September 2013) Interactives Rights Restrictions: Our restriction statements are being adjusted for future use. All items in the Dalet Plus archive are usually available for VOA re-use. However, all restrictions apply when using NEWSFEED material, including restricted access to Iran footage for PNN, limits on use of movie trailers and similar issues covered in the Copyright & Newsfeed Usage session. When in doubt, contact the Senior-Archivists seniorarchivists@voanews.com or Pam(7124), Jorge(7122) or Jerry(7120) Video that has NOT been submitted for archiving in Dalet Plus Most scripts in the Pecan search engine (Pecan is an index to the VOA video tape collection.) Page 2

3 HOW TO REQUEST ARCHIVED VIDEO USING DALETPLUS ARCHIVE WEBSPACE Note: You must sign up for training to get an Archive Webspace account. To request that video be restored to the DaletPlus Production System from VOA s Archive you will: Search for and find the video you need Select it (Clip it) Put the clips or titles together in a Shotlist Fill out the Archive Request Form (Group title) Change the Group status to alert the archivists to your request 1) Open the FIREFOX Web browser and, in the address window, type dparchive/webspace. IF the page does not load, tap the Ctrl+F5 keys on your keyboard to refresh. 2) Enter your Archive Webspace username and password and click Login (or tap the Enter key on your keyboard). It may take a few minutes to load. 3) In DP Archive Webspace, archived content can be found under its two tabs: Media and Search. Media tab Search tab a) Media Tab This is where all archived video and restore requests reside. There are four major Categories: Archiving, Clipbins, Language Services and VOA Archive.!ARCHIVING /RESTORED FROM ARCHIVE: Here is where you will save the Group title for the clips you want restored. CLIPBINS: Here is where you ll create a Shotlist and save clips you want restored. LANGUAGE SERVICES: Here s where you ll find the Restored from Archive folder where your restored clips will be found. VOA ARCHIVE: You can search here for specific Language Service and Central News archived content, but it s usually better to use the Search tool. VOA ARCHIVE SERVICE: You can search here for all other specialized archived material: VOA Specials, news feeds, stock footage or use the Search tab Page 3

4 b) Search Tab This is the preferred tool for searching for archived video. Just pick a Search Profile. Search Profile 4) How to find Archived video A. You can find the video you want restored by using one of the Archive Webspace search tools. 1. SEARCH TAB: Click on the Search button (magnifying glass icon) and select a search profile: Feeds, Completed Programs, VOA Produced Pkgs, Original, Stock Footage, Default (everything except completed programs), Date Range, Full text (searches everywhere among the archived video) In the Full Text window, type search word(s). Example: volcano. If you need to add more keywords, left click on the green plus sign and type in another keyword. You can further refine your search by left clicking on the drop down Click plus sign to add a second key word; the minus to remove one. arrow next to the window and select a connecting word such as And, Or or Not. You can remove a key word by left clicking on the red minus. You can also add more than one search word to the full text window. 3. Click the Search button or Enter key on your keyboard. Your search results appear in the content window. You should only clip from video that has ADMIN in the Created by column, not a user s name. Search button Page 4

5 You can also search for content under the Media tab by clicking the plus sign next to a folder such as VOA Archive/Your Language Service. Click through to a specific folder. You can search that folder s TITLES by entering key words in the Filter window. You can also search for Soundbites in video that has been logged by the Media Resource Filter Window The Laura Bush interview can be found by typing either Laura or Bush in the filter window and tapping the Enter key on your keyboard. Team by using the Media Logger. For example, to find specific quotes in a President Obama speech right click on the video and select Open with Media logger and entering key words in its filter window. (Shortcut: Tap letter M on Keyboard to open the Media Logger). Type key words into the filter window to find specific sound bites or topics. Click one on the clip you want to review. It appears in the preview window of the Media logger with a preselected In and Out. Change the In and Out by clicking on the Set Mark In or Out buttons or the letters I for in and O for outcue. Review comments by hovering over the comments area. Click Save As button to save the clip to your Shotlist for restoration from the Archive. 5) HOW TO PREPARE CLIPS/VIDEO TITLES FOR RESTORATION A. Some video, such as news agency feeds, carry restrictions. Be sure to check the rights of a news feed video title before you clip it. Right click on the video title and select Open with Asset Manager (or tap the letter A on your keyboard). If there are restrictions, they will be listed the Main tab under Rights/Restrictions Page 5

6 Close Asset Manager here You can print a transcript or script by left clicking the Open Menu icon and selecting Print. B. MAKE YOUR SELECTION: 1. Preview the video. 2. Mark an In and Out where you want your clip to start and end. 3. Click the Save As button on the Preview Window. 4. Select Clip Title and click Submit. Set In and Set Out Save As button 5. Regardless of whether you are gathering several clips to be restored or just one, you MUST create a Shotlist. a. Choose a Clipbin according to the day of week of your request. b. Left click on the Create Shotlist button. In the Name window type: two-to-three-word title/slug; the initial for your first name and your whole last name. c. Click Submit. 6. Name your clip something descriptive, such as such as Morris Human Rights Violation SOT Syria. 7. Click O.K. 8. Close the Preview window. 9. Repeat the process if you need more clips. 6) REVIEW YOUR CLIPS, MAKE YOUR REQUEST Once you ve gathered all your clips and reviewed them, you will complete the restore process by creating a Group title. A Group title is like a suitcase to hold your video clips while they travel back to the production system Page 6

7 A. Review Your Clips. Locate your shotlist by clicking on the Media tab in the Main Menu. Click the arrows next to Clipbins and the restore day-of-week of your request. Click on your shotlist. You can review your clips before making a restore request by tapping the letter P or double clicking on the THUMBNAIL to Preview them. You can also set a new in and out for a clip. (See Page 10). B. To make your restore request, you must create a Group title: right click on your Shotlist title and select New> Group. A pop-up window appears. Close it with the X on the title tab. C. Name your Group - TYPE: the two or three-letters that identify you Language Service or production group (AFG for Afghan, CN for Central News, etc.); TYPE the EXACT name of your SHOTLIST including the initial for your first name and full last name. D. Click OK. The storyboarder will open. Just close it with the x on the Title Tab. 7) COMPLETE YOUR REQUEST A) Fill out the Restore Request, which is located in the Asset Manager of your Group title: 1. Click on the Group title. It looks like a film strip. Tap the letter A to Open with Asset Manager 2. Fill out the Restore Request form, adding your FULL name to the Name window. 3. Close the Asset Manager Form. 4. Click Yes to save your changes. B) Change the Group Title Status: 1. With your Group title still highlighted (blue) in the Browser, double click on the word New in the Title Status column. 2. Click on the words Restore Request. A Comment Box may open. Do not type any comments, but do check the box next to Do not show me this message again. 3. Click O.K Page 7

8 The Title Status change sends a notification to the Video Library Archivists. An Archivist will process your request and restore the video to the DaletPlus Production System. This is neither automatic nor immediate. Your request will be processed in the order received or by deadline priority. Note: PLEASE log out of Archive Webspace once you ve completed your request. Do not simply close the browser window. 8. VIEWING YOUR CLIPS IN THE DALET PRODUCTION SYSTEM When an archivist notifies you by or phone that your request has been filled, you will find the clip(s) in the DaletPlus production system (full client) or in DP Webspace under the Media Tab> your Language Service or Production Group> Archiving>Restored FROM Archive folder. A. If you would like to view the individual titles, double click on the Group Title. Note: You see the Group Title name across the top and the individual Video Titles with names and durations below in the Group Document manager. 1. Double click on any of the reference format icon for the video title you want to view. It will open in the Preview window and Trimmer. From there, you can view it, clip it and send it to a clipbin, production folder, open timeline or export folder. 2. Close the Group Manager with the x in the top right corner of Dalet. B. To view all the clips as a one file, right click on the Group title and select Open with Timeline. This will open all the restored video in a new Timeline in the order they apear in the Group title. From the Timeline: The individual clips can be edited or extracted (In, Out, Ctrl+E). The entire group of clips can be saved (rendered) as a single Reference Format file and sent to a production folder or to Corktree for Avid editing or for Web use. The entire group of video titles can be saved as an EDL to the EDL for NLE or Production folder and retrieved from a MAC using the Xtend feature of Final Cut Pro. The Group will open as an EDL in a Final Cut Pro timeline, but the individual video clips will not be expandible like a regular Dalet EDL Page 8

9 APPENDIX: A) Changing the edit points of a clip: If you want to change the In or Out points of a clip once it s in your Shotlist: 1. Click once on the clip you want to change to highlight it (it will appear blue, not gray). 2. Double clip on the thumbnail or tap P on your keyboard to view it. 3. Set a new in, out or both. 4. Click the blue SAVE button ( ) on the Preview window. 5. Say yes when asked if you want to save your changes. B) Renaming your clips 1. Double click on the name (and not the thumbnail) of your clip title. It will turn white. 2. Make your changes. 3. Click on your Shotlist or anywhere else in Webspace to save the changes. C) Deleting clips from your shotlist 1. Locate your shotlist and highlight the clip in the Browser window that you want to delete by clicking on it. It will turn blue 2. Right click on the clip and select Delete. You will be asked if you re sure. If you are, select Yes. WEBSPACE MEDIA SHORCUTS: Left click on a title and tap the letter below on your keyboard: A = Opens the Asset manager M= Open Media Logger P= Opens the story in Preview F = Quick Find Asset H = Opens the Shortcut list/ tap Esc (escape key) on your keyboard to close list R = Open with Group S = Open with Storyboarder W = Quick Find Wire (Works regardless of whether you are clicked on the Media or Wires buttons.) Page 9

10 NOTES Page 10