EEO/Union Payroll Reports PR-1071
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1 EEO/Union Payroll Reports PR-1071 Overview This Extended Solution to the Payroll module creates two new reports: the EEO Report and the Union Payroll Report (see Specific Purpose Rule). PR-1062: Employee User Defined Fields, PR-1040: User Defined Earnings and Deduction Types, PR-1074: Perpetual Payroll History and Timecard must be installed and enabled in order for this Extended Solution to function. Installation Before installing this Extended Solution, please verify that the version level(s) printed on the CD label are the same as the version level(s) of the MAS 90 MAS 200 module(s) you are using. For further information, please see the Upgrades and Compatibility section below. Check your Shipping Manifest for a complete list of Extended Solutions shipped. For detailed installation instructions, please refer to the Sage website at: Installing Your Extended Solutions under Windows From a CD If you have the autorun function turned on for your PC, the installation program will start up automatically. If not, find the autorun.exe file on your CD-ROM drive and double-click it to start the installation program. Follow the on-screen instructions. From the Sage FTP site When your Extended Solution is ready to be downloaded, you will receive an from extendedsolutions.na@sage.com telling you that it is ready. The will contain the Customer Name, Cross Reference, a case-sensitive Password, a link via which you can download your Extended Solution, instructions and a Shipping Manifest. If you have any problems with this order, please extendedsolutions.na@sage.com and we will assist you during normal business hours. Extended Solutions Control Center Installing any Extended Solution will add an Extended Solutions Control Center to the MAS 90 MAS 200 Library Master Utilities menu. When you open the Control Center, the following options will be available: Extended Solutions Manuals Remove Extended Solutions Unlock Extended Solutions Merge Installation Files Extended Solutions Setup options 2005 Sage Software, Inc. All rights reserved. PR-1071 (Revised 08/05) Page 1
2 Setup Once the disk is installed, you will need to access the Payroll option screen. After the option screens have been displayed, a Setup screen for this Extended Solution will appear. Check the Enable Extended Solution box to activate this Extended Solution (Figure 1). The manual for this Extended Solution, if it has been installed, can be viewed by clicking the Manual button next to the Enable Extended Solution check box. It can also be viewed via the Extended Solutions Control Center (see Installation, above). Figure 1 Enter a type U or S UDF for each of the following prompts: CRAFT UDF: Select a type U or S PR-1062 UDF. LOCAL UDF: Select a type U or S PR-1062 UDF. CLASS UDF: Select a type U or S PR-1062 UDF. GRADE UDF: Select type U or S PR-1062 UDF. DUES CODES: Enter up to 10 alternate types of deductions from PR-1040 for Union Payroll Report printing. VACATION CODES: Enter up to 10 alternate types of deductions from PR-1040 for Union Payroll Report printing. You should visit this Setup screen after each upgrade or reinstallation of this Extended Solution Sage Software, Inc. All rights reserved. PR-1071 (Revised 08/05) Page 2
3 Operation Two new reports are available for printing: EEO/DOL Report This report selects information from the TimeCard data entry file for EEO/DOL reporting. The report uses UDFs specified in Setup to sort and summarize by job #, craft and class. Columns print for hours worked within a range of dates and the number of employees grouped by sex and ethnic origin (Figure 2 and Figure 3). These classifications use the sex and race flags in the Payroll Masterfile. Figure 2 Figure 3 Union Payroll Report The Union Payroll Report can classify employees by local, craft, class, and grade. The report runs from the Time Card history files and uses data contained in files maintained by PR- 1074: Enhanced Perpetual Payroll History. The report prints one line per employee for each union classification for the report period and totals by local (Figure 4 and Figure 5) Sage Software, Inc. All rights reserved. PR-1071 (Revised 08/05) Page 3
4 Figure 4 Figure 5 Helpful Hints The following must be installed and enabled in order for this Extended Solution to function properly: PR-1062: Employee User Defined Fields, PR-1040: User Defined Earnings and Deduction Types, and PR-1074: Enhanced Perpetual Payroll History. For the EEO Report to function properly employee race codes must be set up in the Payroll Employee Masterfile in the following manner: C=Caucasian, B=Black, H=Hispanic, O=Asian or Pacific Islanders, A=American Indian or Alaskan. If a race code other than C, B, H, O or A is used, then the data for that race code will not appear on the report Sage Software, Inc. All rights reserved. PR-1071 (Revised 08/05) Page 4
5 Upgrades and Compatibility The installation CD is labeled with the version of the MAS 90 MAS 200 module for which this Extended Solution was prepared. This Extended Solution will check its compatibility with the appropriate MAS 90 MAS 200 modules and will be disabled if an incompatibility is found. If you upgrade your MAS 90 MAS 200 modules, this Extended Solution must be upgraded as well. Your MAS 90 MAS 200 dealer can supply this upgrade. Documentation Only changes made to the standard operation of MAS 90 MAS 200 have been documented in this manual. Operations not documented in this manual are standard procedures of MAS 90 MAS 200 processing. Standard MAS 90 MAS 200 processes, data entry screens, inquiry screens, reports, updates, etc., have not been changed unless addressed in this document. Parts of this document may refer to the Specific Purpose Rule. When referenced, the described feature was developed for a specific client to its specifications and may not conform to generally accepted MAS 90 MAS 200 standards and procedures. These features may or may not benefit you in your application of MAS 90 MAS 200. Acknowledgments 2005 Sage Software, Inc. All rights reserved. Sage Software, MAS 90 and MAS 200 are registered trademarks or trademarks of Sage Software, Inc. All other trademarks are the property of their respective owners Sage Software, Inc. All rights reserved. PR-1071 (Revised 08/05) Page 5
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