Cash Receipt Disbursement Report AR-1221
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1 Cash Receipt Disbursement Report AR-1221 Overview This Extended Solution to the Accounts Receivable module modifies A/R Sales Code Maintenance to allow you to maintain a Bank Code with each Sales Code. It also creates a new file that will be written to during Cash Receipts Update. A new Cash Receipt Disbursement Report will be added to the AR Reports menu. Installation Before installing this Extended Solution, please verify that the version level(s) printed on the CD label are the same as the version level(s) of the MAS 90 MAS 200 module(s) you are using. For further information, please see the Upgrades and Compatibility section below. Check your Shipping Manifest for a complete list of Extended Solutions shipped. For detailed installation instructions, please refer to the Sage website at: Installing Your Extended Solutions under Windows From a CD If you have the autorun function turned on for your PC, the installation program will start up automatically. If not, find the autorun.exe file on your CD-ROM drive and double-click it to start the installation program. Follow the on-screen instructions. From the Sage FTP site When your Extended Solution is ready to be downloaded, you will receive an from extendedsolutions.na@sage.com telling you that it is ready. The will contain the Customer Name, Cross Reference, a case-sensitive Password, a link via which you can download your Extended Solution, instructions and a Shipping Manifest. If you have any problems with this order, please extendedsolutions.na@sage.com and we will assist you during normal business hours. Extended Solutions Control Center Installing any Extended Solution will add an Extended Solutions Control Center to the MAS 90 MAS 200 Library Master Utilities menu. When you open the Control Center, the following options will be available: Extended Solutions Manuals Remove Extended Solutions Unlock Extended Solutions Merge Installation Files Extended Solutions Setup options 2005 Sage Software, Inc. All rights reserved. AR-1221 (Revised 08/05) Page 1
2 Custom Office If you customize your MAS 90 MAS 200, then you must run the Update Utility every time you install this Extended Solution. Setup Once the disk is installed, you will need to access the Accounts Receivable options screen. After the option screens have been displayed, a Setup screen for this Extended Solution will appear. Check the Enable Extended Solution box to activate this Extended Solution (Figure 1). The manual for this Extended Solution, if it has been installed, can be viewed by clicking the Manual button next to the Enable Extended Solution check box. It can also be viewed via the Extended Solutions Control Center (see Installation, above). Figure 1 You should visit this Setup screen after each upgrade or reinstallation of this Extended Solution. Operation A/R Sales Code Maintenance has been modified to allow you to maintain a Bank Code with each Sales Code, via the More button (Figures 2 and 2a) Sage Software, Inc. All rights reserved. AR-1221 (Revised 08/05) Page 2
3 Figure 2 Figure 2a Cash Receipts This Extended Solution creates a new file. It will be written to during Cash Receipts Update. The file will contain the following fields: Bank Code Deposit Number Deposit Date Customer Number Check Number Invoice Number Invoice Type G/L Account Number 2005 Sage Software, Inc. All rights reserved. AR-1221 (Revised 08/05) Page 3
4 Sequence Number Sales Code Line Extension Amount Paid* *Amount Paid on partial payments will be calculated as the Line Extension s percentage of the Invoice Total and applying that percentage of the Invoice payment Amount. Report A new report will be added to the A/R Reports menu. It will prompt for (Figure 3): BANK CODE RANGE OF DEPOSIT NUMBERS RANGE OF INVOICE DATES Figure 3 The report layout will appear as below (Figure 4): 2005 Sage Software, Inc. All rights reserved. AR-1221 (Revised 08/05) Page 4
5 Figure 4 The report will print a recap of each Deposit for the Bank Code specified within the Deposit Number range. For each non F/C type Invoice that has an Invoice Date within the specified date range that was paid in this Deposit, there will be one line per Sales Code on the Invoice. The Distribution Bank Code is the Bank Code associated with the Sales Code in Sales Code Maintenance. The Distribution Amount is the value Amount Paid in the file Sage Software, Inc. All rights reserved. AR-1221 (Revised 08/05) Page 5
6 All F/C Invoices within that Deposit will sort to the top and subtotal All G/L Account lines within that Deposit will sort to the top, underneath FC, and subtotal by G/L Account Number All Invoices with Invoice Dates which are outside of the Date Range specified on the selection screen will sort to the top, underneath G/L Account, and subtotal by the group. These will not print Detailed Distribution information, merely one line per Invoice Number and the amount paid There will be Subtotals by Deposit Number, with a Grand Total for all Deposits, then a recap below the Grand Total for all: F/C s Each G/L Account Invoices Outside of Range Each Distribution Code (to Bank Code) This report is not dependent on Cash Receipts History preservation, but is dependent on the data currently stored within the file. Records will be purged when A/R Invoice History is purged during Period End processing. Report Master/Visual Integrator The files listed below have been added or changed in the Data Dictionary by this Extended Solution for Report Master/Visual Integrator purposes. New File: AR.S_CODE2 AR.CSH_DIS Field: BANK_CODE AR_CD The Data Dictionary may contain other files and data fields that are not available without their corresponding Sage Extended Solutions installed. Note: The Report Master module is not supported in MAS 200 SQL. Crystal Reports and the ODBC Dictionary The files listed below have been added or changed in the ODBC Dictionaries by this Extended Solution for Crystal Reports purposes. File: Description Field: AR_AG Sales Code MasterFile II All Fields AR_CD Cash Receipt Disbursement All Fields Be aware that the ODBC Dictionaries may contain other files and data fields that will be unavailable without their corresponding Extended Solutions installed Sage Software, Inc. All rights reserved. AR-1221 (Revised 08/05) Page 6
7 Upgrades and Compatibility The installation CD is labeled with the version of the MAS 90 MAS 200 module for which this Extended Solution was prepared. This Extended Solution will check its compatibility with the appropriate MAS 90 MAS 200 modules and will be disabled if an incompatibility is found. If you upgrade your MAS 90 MAS 200 modules, this Extended Solution must be upgraded as well. Your MAS 90 MAS 200 dealer can supply this upgrade. Documentation Only changes made to the standard operation of MAS 90 MAS 200 have been documented in this manual. Operations not documented in this manual are standard procedures of MAS 90 MAS 200 processing. Standard MAS 90 MAS 200 processes, data entry screens, inquiry screens, reports, updates, etc., have not been changed unless addressed in this document. Parts of this document may refer to the Specific Purpose Rule. When referenced, the described feature was developed for a specific client to its specifications and may not conform to generally accepted MAS 90 MAS 200 standards and procedures. These features may or may not benefit you in your application of MAS 90 MAS 200. Acknowledgments 2005 Sage Software, Inc. All rights reserved. Sage Software, MAS 90 and MAS 200 are registered trademarks or trademarks of Sage Software, Inc. All other trademarks are the property of their respective owners Sage Software, Inc. All rights reserved. AR-1221 (Revised 08/05) Page 7
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