Accessing new Employee Self Service using mobile device
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- Dwain Morgan
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1 Introduction Purpose of this document is to provide you a general guideline for using new employee selfservice (ESS) portal. With new ESS you will be able to view paystub, time statement, W2 s, enrolled benefit plans and personnel profile. The new ESS can be accessed using the SAP Fiori app or through a browser. System Requirements Following is the supported configuration of mobile device. Device Operating System and Browser Apple IOS (Safari ) Android Android 6.0 (Chrome) For security reasons please log off and close all your browser windows when you are done. Technical Assistance Please contact the ITD-Helpdesk at (213) or send an to ess@lausd.net Please note If you have previously installed the SAP Fiori application on a mobile device before June 16th 2017, you may need to delete it and reinstall the application from your app store. Page 1 of 63
2 Table of Contents Setting up SAP Fiori app 3 Accessing using a browser 12 Description of Tiles 14 Log off new ESS 57 Creating a bookmark 58 FAQ 62 Page 2 of 63
3 Setting up SAP Fiori mobile app You have the option of installing the SAP Fiori mobile app from the App Store. To install, do a search in the App Store for sap fiori client. Page 3 of 63
4 Select and install the SAP Fiori Client. Page 4 of 63
5 Once you have finished installing the app, click Open from the App Store or select the SAP Fiori app from the Home Screen. Page 5 of 63
6 Click Log In. Page 6 of 63
7 For SAP Fiori URL click on the QR code icon or type Page 7 of 63
8 The SAP Fiori Client will ask you for permission to access the camera, click OK. Scan the code above. Page 8 of 63
9 Click Disable Passcode. Page 9 of 63
10 Enter your LAUSD address and password, click Sign in. Page 10 of 63
11 You have now setup the SAP Fiori APP. Each tile indicates an application. Page 11 of 63
12 Accessing new ESS through browser Type the following URL in the browser of your mobile device to access new ESS, you will see a login screen. Enter your LAUSD address and password, click Sign in. Page 12 of 63
13 Each tile indicates an application. Page 13 of 63
14 Description of Tiles My Paystubs To view your paystubs, click My Paystubs tile. Page 14 of 63
15 A list of paystubs is displayed by pay date. The latest pay date is displayed on top. To view additional paystubs, you can scroll down the list and click more. To view a paystub, click pay date. Page 15 of 63
16 Based on your mobile device you may have additional capabilities to print / download. You can use to save paystub as a favorite tile on Launchpad. To view the entire paystub, click on Open as PDF button. It displays the paystub in new window. Page 16 of 63
17 Go back to the previous screen by closing this window. Page 17 of 63
18 Click to return to list of pay dates. Page 18 of 63
19 Click to return to Launchpad. Page 19 of 63
20 Time Statement To view your time statement, click Time Statement tile. Page 20 of 63
21 As seen, a list of time statements is displayed by month. Latest month is displayed on top. To view additional months you can scroll down. To view time statement, click on the month. Page 21 of 63
22 To view the entire time statement, click on Open as PDF button. It displays the time statement in new window. Page 22 of 63
23 Go back to the previous screen by closing this window. Page 23 of 63
24 Click to return to list. Page 24 of 63
25 Click to return to Launchpad. Page 25 of 63
26 My W2 To view your W2, click My W2 tile. Page 26 of 63
27 A list of W2 s is displayed. The last 5 years of W2 s can be viewed. To view W2, click on the year. Page 27 of 63
28 To view the entire W2, click on Open as PDF button. It displays the W2 in new window. Page 28 of 63
29 Go back to the previous screen by closing this window. Page 29 of 63
30 Click to return to list. Page 30 of 63
31 Click to return to Launchpad. Page 31 of 63
32 My Benefits To view benefit plans you are enrolled in, click My Benefits tile. Page 32 of 63
33 You can view plan details of your health, life insurance, savings and flexible spending accounts. To view plan details, click on the plan. Page 33 of 63
34 The cost for your coverage is shown. You can also view dependents enrolled in your plan. Page 34 of 63
35 To access provider website, you can click for the provider website. and click the link displayed. A new window opens Page 35 of 63
36 Go back to the previous screen by closing this window. Page 36 of 63
37 Click to return to list of plans. Page 37 of 63
38 Click to return to Launchpad. Page 38 of 63
39 My Profile To view your profile, click My Profile tile. Page 39 of 63
40 It displays overview of my profile which includes Permanent Address, Emergency Contact Information, Additional Emergency Contact Information and Doctor s Information. To view permanent address in detail click Permanent Address, similarly click respective address to view in detail. If the relavant address is not in the system click to create. Page 40 of 63
41 To change the address click Edit. Page 41 of 63
42 Notice the effective date of this modification in the message section on top. If there is no related message then changes are effective immediately. Modify the information as needed. Click Save. Page 42 of 63
43 Select the latest record to verify your changes. Page 43 of 63
44 Click to return to overview of my profile. Page 44 of 63
45 Click to return to Launchpad. Page 45 of 63
46 My Tax Withholdings To view your tax withholdings, click My Tax Withholdings tile. Page 46 of 63
47 It displays overview of tax withholdings which include California withholdings and Federal withholdings. To view California withholdings click under California and to view Federal withholdings click under Federal.If the record is not in the system click to create. Page 47 of 63
48 To change the withholding click Edit. Review W4/DE4 information window is displayed. Review the displayed PDF. Page 48 of 63
49 Click Reviewed to move forward. Note : To view the entire document, click on PDF button. It displays the document in new window. Go to the previous screen by closing this window. Page 49 of 63
50 Notice the effective date of this modification in the message on top. Modify the information as needed, go through the declaration and select it. Click Save. Page 50 of 63
51 Select the latest record to verify your changes. Page 51 of 63
52 Click to return to overview of my tax withholdings. Page 52 of 63
53 Click to return to Launchpad. Page 53 of 63
54 My TB Notifications To view your TB notifications, click My TB Notifications tile. Page 54 of 63
55 TB notification is displayed. Page 55 of 63
56 Click to return to Launchpad. Page 56 of 63
57 Log off new ESS Log-out from the application by clicking and click Log-Off. When using the Fiori client mobile app, if you wish to log back in double tap on the screen and click on the Home icon or you can force close the app. Page 57 of 63
58 Creating a bookmark To create a bookmark, click on the icon on the bottom of the site. Page 58 of 63
59 Click Add Bookmark. Page 59 of 63
60 Name the bookmark and click Save. Page 60 of 63
61 The bookmark will appear in your mobile device bookmarks. Page 61 of 63
62 Frequently Asked Questions 1. Is this application secured? o Yes, it is secured and only you can view your own information. 2. Can I save password on my browser? o Your browser may allow you to save password. However, for security reasons we do not recommend saving passwords. 3. What if I forget my password? o Call help desk at (213) Can I print / download? o You may configure your phone to print / download but it s completely your responsibility. 5. Does it use data on device? o Yes, it needs data service to access. If you are connected to Wifi it would use it otherwise it uses your cellular data. 6. Can I view/obtain W2 s older than 5 years? o No, please contact the Employee Service Center at (213) Can I make changes to my health benefit plan(s)? o You may only view your current plan enrollment(s). IRS rules do not allow plan participants to make election changes except during the Annual Benefits Enrollment period. However, the IRS does permit a participant to make a change in the middle of the year when certain major life events take place. Please contact Benefits Administration at (213) or visit their website at for more information. 8. Can I add or remove dependents? o You may only view your currently enrolled dependents. To remove or add eligible dependents from your health benefit coverage, complete the Change of Dependent Status form and submit to Benefits Administration. The form can be found on their website at 9. If I have any questions regarding my health benefits coverage, who may I contact? o You may call Benefits Administration at (213) or send an to benefits@lausd.net. You may also visit their website at for more information. 10. What if I have questions related to paystub? o You can contact payroll support services at (213) or payrollsupport@lausd.net Page 62 of 63
63 11. What if my fiori client is not working? o If you have installed SAP Fiori application on a mobile device before June 16th 2017, you may need to delete it and reinstall the application from your app store. After reinstalling, you will need to configure the app. For more information click here. For any other issues you can please contact ess@lausd.net Page 63 of 63
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