User Manual. LPAC Documentation

Transcription

1 Revised: 9/13/18 User Manual LPAC Documentation This document was created to help schools utilize the web-based applications offered by DMAC Solutions. Click on the sections below or scroll to the next page to see step-by-step instructions. As always, please contact us if you have any questions! Contents: (click to view) Searching for Students Home Language Survey Meeting Cumulative Folder Forms Dashboard Reports Click here to watch Online Tutorial Accessible. Reliable. Secure. Supported. DMAC HELP DESK >

2 2 LPAC Documentation Log in to DMAC Solutions at *Teacher passwords are automatically generated based on class roster uploads sent to DMAC. The DMAC District/Campus Administrators can create logins for other user roles. Click on LPAC The LPAC application allows the LPAC committee to maintain documentation in a cumulative folder housed in DMAC. Please call the DMAC helpdesk at if you have any questions about navigating within the application. Search for Students > > Select Campus, Grade, Language Survey, LPAC Status and/or Parent Approval > > Click to begin individual student's LPAC Home Language Survey > > To edit multiple students without a home survey, select students and click Batch NOTE: The Batch feature will only function when the Language Survey is set to None > > Select students and click to print Forms

3 3 > > Select Survey Date, Home Language and Student Language > > If a language is not available, click other languages > > Click Save > > Enrollment date is required. Click the yellow box to add > > Click Save > > NOTE: Enrollment date must be entered prior to entering forms

4 4 Meetings Select Meetings to begin setting up LPAC committee meetings > > Select Search Criteria to locate meetings > > Edit, Copy and/or Delete an existing meeting > > To begin a new meeting > > To sign forms assigned to user > > To add/edit Members NOTE: Only District Administrator can add Members

5 5 New Meeting > > To begin a new meeting click > > Select Campus and Date > > Enter the Name of the meeting > > Select Objectives > > Click Add Members to begin adding committee members to the meeting > > Check 'Require digital signatures' to allow parents to digitally sign forms > > Click Back to return to list of meetings Add Members > > To add members select Staff, Teacher or Parent from the drop down beside search > > Enter a name or a letter to find member > > Click Find

6 6 Meeting (cont.) > > Click + beside the member's name to add to the meeting > > Select Position, Certification date and the date the Privacy statement was signed Staff includes campus or district admin/user roles Teacher includes Teacher roles only Parent includes Parents that have been added to the committee > > Click Add > > Click Back to return to meeting > > NOTE: Staff and Teachers who have not registered TSDS State ID in DMAC will not appear in the search

7 7 Member Signatures > > From the Meetings page, click Forms to sign assigned forms NOTE: Members will be required to setup digital signature, if they have not already > > Click on the notification and complete setup (see page 9 for signature setup). > > Select form(s) and click Sign or > > Click Sign

8 8 New Parent > > To add a new parent to the Committee Meeting, click New Parent > > Select Campus, enter Student's Name, click Search NOTE: The LPAC Parent is tied to their student's campus > > Select Student and Save > > Enter New Parent's information (all information is required) > > Click Save > > To send an that allows parents to digitally sign LPAC forms, check this box > > Click Back to return to meeting

9 9 New Parent Account Set up The parent will receive an with a link to complete their account set up. > > Click on the link > > Create a Security Question and Password > > Complete account set up > > Complete account set up > > Click Create New under signature to digitally sign form > > Click Enter Text to type signature, click Capture to draw signature using a mouse or touch pad

10 10 Meeting (cont.) Add Students > > Click add students to begin adding students to the meeting. NOTE: For students to be added to the roster, they must have a home language survey. > > Filter by Campus, Grade, Language, LPAC Status and Parent Approval. > > Check box beside student click Add. Icon Description Notify - notifications to members that forms are ready to be signed Roster - Download.xml file of roster Roster - Print or download.pdf of roster Minutes - Print or download.pdf of meeting minutes Meetings - Return to meeting search screen

11 11 Print Meeting Roster > > Click Roster to Print Student Roster

12 12 Print Meeting Minutes > > Click Minutes to Print Meeting Minutes

13 13 Cumulative Folder From Meetings, click student's name in the roster to return to Cumulative Folder OR Search from the Student Tab Icon Description Forms - Select to enter LPAC Forms Upload - Upload external forms Print - Print details of the Cumulative Folder Portfolio - View Student's Portfolio Search - Return to student search screen

14 14 Forms To begin adding forms to a student's folder: > > Click Forms > > Select Form(s) > > Complete Fields > > NOTE: Multiple forms can be completed for each student > > Save > > NOTE: Monitoring periods will auto-populate the progress monitoring form (EOY)

15 15 Accommodations > > Click to add Accommodations > > Select Instructional Accommodations and Classroom Testing Accommodations and add Notes (optional) > > Click Save > > The number of Accommodations and most recent edit date will appear in the cumulative folder > > Click to print accommodations list > > Click to return to cumulative folder

16 16 Uploads > > Click Upload to import external LPAC forms into the LPAC Application > > Click Upload Files NOTE: multiple files can be uploaded at one time > > Locate.pdf file and click Upload Selected File(s)

17 17 Print > > Print individual forms (icon beside form) or click print for the Cumulative Folder Documentation Checklist NOTE: Must be tied to a meeting to have signatures/page

18 18 Dashboard > > Search by campus and grade > > Click-able features allow you to drill down to a student list > > Click to return to student list > > Select Student name, to enter cumulative folder

19 19 Reports > > Select Report, Campus and Grade > > Export to spreadsheet > > Print Example Report