TENDER NO: JMI/CIT/202/4 LIMITED TENDER DOCUMENT Subject: Renewal of McAfee Antivirus and Procurement of Additional Licenses Jamia Millia Islamia intends to renew the existing Licenses of McAfee Antivirus Software and procure additional licenses of the same for use in the University. All interested bidders are requested to submit their bids as per the criteria given in this document:. Technical Bid and EMD should be sealed in a separate envelope subscribing Technical Bid for Tender No: JMI/CIT/202/4. 2. Commercial Bid should be sealed in a separate envelope subscribing Commercial Bid for Tender No: JMI/CIT/202/4. Both Technical and Commercial Bid envelopes should be enclosed and sealed in separate envelopes subscribing the Tender Number and due date addressed to: The Registrar, Jamia Millia Islamia, Jamia Nagar, New Delhi. Last Date of Submission : March 9, 202 up to 3:00 p.m. The completed Tender documents are to submitted with Tender Fee Amount of Rs. 500 in cash/dd in favour of The Registrar, Jamia Millia Islamia Eligibility Criteria:. The Bidder should be an Authorised partner having a direct purchase and support agreement with the OEM. 2. A letter of authorization from the Principal specific to the tender should be enclosed. 3. The bidder should have adequate experience of installing, and supporting McAfee products including EPO and EPA Endpoint Protection Suite Adv. 4. The bidder should have Service Center operating in or around Delhi. Communication address and telephone numbers for the same should be provided.
The following Documents signed by the Authorised Signatory should to be enclosed in the Technical Bid:. EMD of Rs. 25,000/- 2. Bid Proposal Sheet (As per the format given in Annexure I) 3. Compliance to the Terms and Conditions of the Tender. (As per the format given in Annexure II) 4. Compliance to the Scope of Work (As per the format given in Annexure III) 5. Compliance to the Technical Specifications (As per the format given in Annexure IV) 6. Service proposal describing the service offerings including routine maintenance, preventive maintenance, raining, remote troubleshooting, onsite support etc. 7. Documents in support of Eligibility Criteria laid down in this Tender document. 8. Technical Literature of the Products quoted as Per the Technical Specifications. Documents to be enclosed in the Commercial Bid:. Price sheet as per enclosed the Price Format in Annexure V. 2. Commercial Terms and Conditions (if any). 2
Annexure I BID PROPOSAL SHEET Tenderer s Proposal Reference No. & Date: Tenderer s Name & Address: Person to be contacted: Designation: Telephone No.: Fax No.: E-Mail Id: To The Registrar Jamia Millia Islamia University Jamia Nagar, New Delhi Subject: Renewal of McAfee Antivirus and Procurement of Additional Licenses Sir, We, the undersigned Tenderers, having read and examined in detail the specifications and scope of the work as specified in Annexure III, IV and all other bidding documents in respect of Renewal of McAfee Antivirus and Procurement of Additional Licenses at Jamia Millia Islamia, do hereby propose to provide the solution as specified in Annexure IV in the bidding document. PRICE AND VALIDITY All the prices mentioned in our proposal are in accordance with the terms as specified in bidding documents. All the prices and other terms and conditions of this proposal are valid for a period of 60 calendar days from the last date of submission of bids. EARNEST MONEY We have enclosed the required earnest money in the form of Bank Draft/ Bank Guarantee in the Technical Bid. DEVIATIONS We declare that all the services shall be performed strictly in accordance with the Technical specifications mentioned in the Tender document. No Technical deviation will be acceptable and any technical deviation is liable to the rejection of tender. 3
QUANTITIES The quantities given in this Tender are approximate and may increase or decrease owing to the requirements of Jamia Millia Islamia and also the financial constraints. BID PRICING We further declare that the prices stated in our proposal are in accordance with your Terms & Conditions in the bidding document. We further understand that the quantities as specified in this Tender may increase or decrease at the time of Award of Purchase Order as per the requirements of Jamia Millia Islamia. QUALIFYING DATA We confirm that to we satisfy the qualifying criteria and have attached the requisite documents as documentary proofs. In case you require any further information/documentary proof in this regard during evaluation of our bid, we agree to furnish the same in time to your satisfaction. CONTRACT PERFORMANCE SECURITY We hereby declare that in case the contract is awarded to us, we shall submit the performance Guarantee Bond in the form of Bank Guarantee for the amount of 0% of the total order value excluding services and taxes. We hereby declare that our proposal is made in good faith, without collusion or fraud and the information contained in the proposal is true and correct to the best of our knowledge & belief. We understand that the Jamia Millia Islamia is not bound to accept the lowest or any bid that it may receive. Thanking you, Yours faithfully, (Authorized Signatory) Date: Place: Business Address: Name: Designation: Seal 4
Annexure II TERMS AND CONDITIONS FOR TENDERS Item. The Tenders submitted after the due date and time shall be rejected. Your quotation must be neat and clean duly signed by authorized signatories. No erasure or alteration must appear in the quotation. 2. ELIGIBILITY CRITERIA: Documentary proofs showing satisfaction of the eligibility criteria laid down in the Tender document must be attached. 3. SCOPE OF WORK: Please see Annexure III 4. PRICES: The prices should be quoted in Indian Rupees. Please note that Jamia Millia Islamia is an educational institution and is exempted from payment of custom duty and certain taxes as per Govt. rules for which necessary certificates will be provided by the University. The quoted prices should be FOR Jamia Millia Islamia, New Delhi inclusive of Packing, Forwarding, Freight/Cartage and insurance charges. 5. PROJECT MANAGEMENT CHARGES: The cost of project management charges, if any, should be separately mentioned in terms of percentage of the BOM. 6. LITERATURE: The Catalogue/Pamphlets/Technical Literature and Instruction Manual must be attached. 7. TAXES/DUTY/ETC: All applicable taxes, duties etc should be clearly and separately mentioned in the financial bid. 8. DELIVERY SCHEDULE: The successful bidders are required to supply the goods within prescribed delivery schedule from the date of our order. Please quote your delivery schedule clearly failing which your quotation will not be considered. 9. VALIDITY OF PRICES: Your quotation must be valid for 60 days from the date of tender opening. No upward change in prices and changes in terms and conditions will be permitted. 0. QUANTITIES: The quantities given in the Bill of Material are liable to change (increase or decrease) depending on the requirements of Jamia Millia Islamia and also the budgetary constraints. INSTALLATION AND COMMISIOINING: Complete installation, configuration and integration work will be carried out by the Technical Expert of the supplier up to the satisfaction of JMI. Time required for installation, configuration and integration shall be indicated in the Compliance Statement/ Deviation (Pl. write) 5 Authorised Signatory with Seal
Item quotation. 2. PENALTY: In case the equipment/accessories are not supplied within specified delivery period, or the installation and commissioning is delayed beyond the specified time, a penalty @0.5% of the Purchase Order value per day subject to a maximum of 5% will be charged from the supplier. The same would be deducted from the final payment. 3. WARRANTY: The equipment must be loaded with required licenses and must be warranted against all manufacturing defects for at least a period of 2 months from the date of successful installation and acceptance. In case, a part thereof or the whole equipment is found defective the same will have to be rectified/replaced on free of charge basis without laps of time. In case the equipment are not repaired/replaced within the Service Time quoted the bank guarantee will be revoked without assigning any reason. 4. ARBRITATOR: All disputes arising out of this shall be referred to an arbitrator to be appointed by Jamia Millia Islamia with mutual consent of the bidder. His award shall be final and binding on both the parties to the dispute. All suits in respect of this shall be in courts of Delhi. 5. JMI s RIGHT: The JMI reserves the right to reject lowest quotation or all the quotations or accept any quotation or part thereof without assigning any reason. Further BOM as indicated in this Tender Document is subject to change determined by the needs of the University. Compliance Statement/ Deviation (Pl. write) Authorised Signatory with Seal 6
Annexure - III Scope of Work The work includes and not limited to the following:. Renewal of McAfee Endpoint Security Advanced Suite Licenses 2. Installation/Updating and Fine Tuning of McAfee EPO server on quarterly basis and also performing of other administrative operations on the server as and when required 3. Fortnightly visit of a competent product engineer for onsite rectification of virus related issues at Jamia Millia Islamia 4. Remote troubleshooting as and when required. 5. Any other work required for making the McAfee AV functional and effective Authorised Signatory with Seal 7
Annexure - IV Items to be supplied S.No Item Qty. Compliance Statement (Pl. give details of deviations, if any). Renewal of McAfee Endpoint Security Advanced Suite Licenses 200 2. Additional Licenses for McAfee 900 Endpoint Security Advanced Suite Licenses 3. Annual Support Charges *(Online/Remote, Onsite, Update of EPO etc a per the scope of work) *Please note that the Support charges can be paid in advance by Jamia Millia Islamia to the successful bidder on submission of 00% BG of amount equal to the claimed Support Charges as finalized through this tender ; In case of non-submission of such BG, support charges shall be paid in two half-yearly installments of equal amount. **Please give tax breakup Any Applicable and Additional Taxes/Duties/etc (C): S.No Applicable Tax/Duty/etc Please Indicate the Component S.No on which applicable 2 3 4 5 : Percentage of the value on which tax is to be calculated Period of Delivery for Active equipment : Period of Project Completion : Authorised Signatory with Seal 8
FINANCIAL BID Annexure - V S.No Item Qty. Unit Rate. Renewal of McAfee Endpoint 200 Security Advanced Suite Licenses 2. Additional Licenses for McAfee 900 Endpoint Security Advanced Suite Licenses 3. Annual Support Charges *(Online/Remote, Onsite, Update of EPO etc a per the scope of work) Total Cost (Rs.) Tax on Unit price** Unit Price inclusive of taxes Total Price inclusive of taxes *Please note that the Support charges can be paid in advance by Jamia Millia Islamia to the successful bidder on submission of 00% BG of amount equal to the claimed Support Charges as finalized through this tender ; In case of non-submission of such BG, support charges shall be paid in two half-yearly installments of equal amount. **Please give tax breakup Any Applicable and Additional Taxes/Duties/etc (C): S.No Applicable Tax/Duty/etc Please Indicate the Component S.No on which applicable 2 3 4 5 : Percentage of the value on which tax is to be calculated Total Cost in INR Rs... Period of Delivery for Active equipment : Period of Delivery for Passive Equipment and accessories : Period of Project Completion : Authorized Signatory with Seal 9