POSITIVE PAY FILE LAYOUT FORMATS

Transcription

1 POSITIVE PAY FILE LAYOUT FORMATS The following tables provide the field name, maximum or exact length, and format/description for the data elements in each positive pay file layout. Check with your bank to determine which file layout best suits your needs. Be sure to designate the Output File Type for each format in the Export File Definitions directory, which determines if the file extension is.csv or.txt. Format 1 (Recommended for the Comma Separated File with Header Record {.CSV file extension}, but can be used with others) Field Name Maximum Length Format / Description Checking Account Number 17 Text from Checking Account Directory Payee Name 60 Text No punctuation Checks in Separate File option is selected. Revised: 04/06/ Central Susquehanna Intermediate Unit, USA Page 1

2 Format 2 (Recommended for fixed length - SDF:.TXT file extension) Field Name EXACT Length Format / Description justified - left padded with zeros - right justified - left padded with zeros Amount 10 Numeric - $$$$$$$$ NO Commas. Omit decimal - right justified - left padded with zeros Check Date 6 Text MMDDYY Text - V = Void Additional Data 1 15 Filled with first 15 characters of Payee name Payee Name 60 Text Left justified with exact contents of the payee line as it appears on the issued check Additional Data 3 68 Spaces - for future use Revised: 04/06/ Central Susquehanna Intermediate Unit, USA Page 2

3 Format 3 (Fixed Length:.TXT file extension) Text from Checking Account Directory Payee Name 15 Text No punctuation Format 3 (Comma Delimited:.CSV file extension) justified - padded with zeros Payee Name 25 Text No punctuation Revised: 04/06/ Central Susquehanna Intermediate Unit, USA Page 3

4 Format 4 (Recommended for fixed length - SDF:.TXT file extension) Record Code 2 ALWAYS 62 Filler 20 spaces justified - left padded with zeros Check Number 15 Text. Right justified - left padded with zeros Check Amount 13 Numeric - $$$$$$$$$$$ NO Commas. Omit decimal - right justified - left padded with zeros Issue Date 6 Text YYMMDD Payee Name 22 Text No punctuation Format 5 (Recommended for the Comma Separated File with Header Record {.CSV file extension}, but can be used with others) Field Name Maximum Length Format / Description Routing Number 10 Text from Bank Directory Checking Account Number 17 Text from Checking Account Directory Payee Name 50 Text No punctuation Revised: 04/06/ Central Susquehanna Intermediate Unit, USA Page 4

5 Format 6 (Comma Delimited:.CSV file extension) PNC/PSLAF Format Field Name Maximum Length Description Text from Checking Account Directory Check number 10 Text Check amount 11 exactly two digits Check Date 10 Text MMDDYYYY Additional Data as per PNC file specifications 15 Data that accompanies the transaction and is reflected on the ARP reports. (Not used for Payee Positive Pay processing) Payee Name 50 Text No punctuation Additional Payee Name as per PNC file specifications 50 This much match what is printed on the check for Payee Line 2 (optional). Payee Name only CANNOT contain address information. Text V = Void, I = Issue Revised: 04/06/ Central Susquehanna Intermediate Unit, USA Page 5