PINACLE. ACH Import Tip Card USING ACH IMPORT CREATING AN IMPORT PROFILE TREASURY MANAGEMENT

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1 PINACLE ACH Impt Tip Card USING ACH IMPORT The Impt feature of ACH can be used when you have a file containing batch, template, receiver infmation, but instead of manually keying the infmation into ACH, you can impt the infmation directly using an impt profile. Batches created from impts will display in the list on the Batches page and must be authized pri to processing. See the ACH Batch Management Tip Card f additional infmation about authizing batches. The Impt feature of ACH is frequently used to impt spreadsheets files created from your accounting package into ACH. This Tip Card will assist you with the steps necessary to create and maintain impt profiles as well as steps f impting your files. > > Creating an Impt Profile > > Impting a Batch > > Impting a Template > > Searching f and Viewing the Impted File > > Searching f and Viewing an Impt Profile > > Editing an Impt Profile > > Deleting an Impt Profile Creating an impt profile f receiver infmation is reviewed in this Tip Card. However, since impting receiver infmation is completed when actually creating a batch template, see the ACH Batch Management the ACH Template Management Tip Card f those instructions. CREATING AN IMPORT PROFILE Befe impting a file you must define the fmat by creating an impt profile. Impt profiles allow you to ste infmation about the structure of a file that you will use to impt data into the module. The module allows you to define your own file layout and fmat. Once an impt profile is created, it can be used as often as needed. Example: To impt a comma-delimited file containing payroll data into ACH, you create an impt fmat based on the payroll batch type and the characteristics of the impt file. Tax payments and child suppt payments cannot be impted into the module The PNC Financial Services Group, Inc. All rights reserved. PNC and PINACLE are registered marks of The PNC Financial Services Group, Inc ( PNC ). TREASURY MANAGEMENT Page 1

2 This table describes the types of impt profiles you can create. When creating your impt profile, you will select one of these options from the File Content Type field. THIS FILE CONTENT TYPE Batches - Freefm Batches - Templated Receivers - Batch Receivers - Template Templates IS USED TO Create a new batch without using a preexisting template Create a batch from an existing template Create a new batch without using a preexisting template Impt new receivers into templates and/ modify existing receivers in templates Create a new template edit an existing template AND HAS THESE USES/CHARACTERISTICS... Provides the ability to select the company batch header from the drop-down list include batch header infmation with source data impted. Is similar to Bulk Load but specific to payment type. Uses NACHA, CSV, tab-delimited, fixed length. Uses the template name selected from the dropdown list can include a template name in the file. Uses Match Recds by criteria to update existing receivers in a template with amounts, status, and/ addenda. No new receivers are created, can only update receivers. Once a batch is created, you cannot impt to it again, but you can manually update. Uses CSV, tab-delimited, fixed length but not NACHA. Freefm only, but can then manually update add receivers. Uses NACHA, CSV, tab-delimited, fixed length. Can initiate using the Impt button on a template when editing the template. Can click on a checkbox to Zero All Amounts in File. Uses NACHA, CSV, tab-delimited, fixed length. Can initiate using the Impt Template selection on the Navigation Bar. The batch created can be edited pri to submitting, can be retained and reused again, can be retained and subsequent impts will update the data fields. Uses NACHA, CSV, tab-delimited, fixed length. Page 2

3 1 Log in to PINACLE. See the Logging in to PINACLE Tip Card f assistance. 2 From the Tabbed Modules Bar, click on ACH. The ACH Home page displays. 3 From the Navigation Bar, click on Impt Profiles. The Impt Profile page displays with a list of existing profiles. 4 Click on Create Profile and the Create Impt Profile page displays. 5 Type a name in the Profile Name field. 6 Optionally, complete the Profile Description field. 7 Select the File Content Type using the following to assist you. There are five types of impt profiles that can be created. See the table on the preceding page f additional infmation. Select one: > > Freefm batch - Select this option when you want to impt a new batch without using a pre-existing template. > > Templated batch - Select this option when you want to impt a batch using an existing template. > > Receivers f a batch - Select this option when you want to impt receivers into a freefm batch without using a pre-existing template. > > Receivers f a template - Select this option when you want to impt new receivers into a template modify existing receivers in the template. > > Template - Select this option when you want to impt a new template update an existing template. 8 Select the appropriate File Fmat using the following table to assist you. This choice defines the layout of your file (the der of the data elements) and your file s fmat (the delimiter between data elements). The system suppts the following user-defined file fmats. THIS TERM/PHRASE Delimited - Comma Delimited - Tab Fixed Length NACHA MEANS A file fmat that uses commas to separate fields. A file fmat that uses tabs to separate fields. A file fmat that contains data in a continuous string of characters and spaces. Each character and space defines a separate column. Each column has a number. A standard electronic file fmat containing payments related infmation that can be processed through the Automated Clearing House netwk. 9 At the Batch Type field, select the type of batch this profile will be f. Page 3

4 10 Complete the remaining fields using the table below to assist you. The fields that display will vary based on the selections you made in the previous fields. USE THIS FIELD End of Recd Marker Header Lines Date Separat Character Date Fmat Amount Fmat Header Characters Recd Length Field Number Start Position End Position Use Value in File Default Value TO Indicate the method to designate the end of a line in your file. Options include: carriage return (CR), line feed (LR), and carriage return line feed (CR/LF). Applies to user-defined file fmats f all file content types; does not apply to NACHA file fmats. Indicate the number of lines in your file that the application will igne. F example, if Header Lines is set to 2, the application will igne the first 2 lines in the impt file and will begin parsing on line 3. Applies to userdefined file fmats f all file content types; does not apply to NACHA file fmats. Indicate the character that you will use to separate values in your date fields. Options include: fward slash (/), period (.) and dash (-). Applies to userdefined file fmats f all file content types; does not apply to NACHA file fmats. Indicate the fmat that you will use to impt your date values. Options include: DDMMYY, DDMMYYYY, MMDDYY, MMDDYYYY, YYMMDD, and YYYYMMDD. Applies to user-defined file fmats f all file content types; does not apply to NACHA file fmats. Indicate the number of positions (from the far right) that you d like the system to insert a decimal. Options include: as is, insert 1 position, insert 2 positions, insert 3 positions, and insert 4 positions. Applies to user-defined file fmats f all file content types; does not apply to NACHA file fmats. Indicate the header characters. If Header Characters is set to 2, this means that the first 2 characters in the impt file are igned and parsing of the impt file begins with the 3rd character in the file, and continues from there (i.e. the first 2 characters are not skipped in each line). Header Characters are specific to Fixed Length impt fmats. Do NOT enter a value in both the Header Lines and Header Characters fields. Tell the system how to interpret where an impt line ends and where the next line in the file begins via a length value f the number of characters per line. Recd Length is specific to Fixed Length impt fmats. Only applicable when End of Recd Marker is None. Indicate the position of a data field in your impt file. Applies to user-defined file fmats with delimiters (i.e. does not apply to fixed-length fmat). Indicate the beginning of a data field in your impt file. Applies to userdefined file fmat without delimiters (i.e. only applies to fixed-length fmat). Indicate the end of a data field in your impt file. Applies to user-defined file fmat without delimiters (i.e. only applies to fixed-length fmat). Indicate if the application should include the value in your impt file f the data field specified. If you deselect this option, you must provide a default value f the field. Define a value that will be used in lieu of the data in your impt file f the data field specified. Page 4

5 The following fields are applicable only when creating an impt profile f either of the receiver profile types. USE THIS FIELD Zero All Amounts in File Receiver Update Logic Receiver Matching Logic TO Impt all transaction amounts as $0. This overrides any amount entered as a Default Value. Indicate the crect update data. Options include: Create New, Update Existing, and Update Existing and Create New. Indicate the crect receiver matching data. Options include: Receiver Name, Receiver ID, and Receiver Name and Receiver ID. IMPORTING A BATCH 11 Click on Submit and a message displays indicating the profile was saved. If errs are encountered, the specific errs are identified at the top of the page. Crect the errs and resubmit the profile. 12 Continue using the features of PINACLE by selecting another module utility. Log out. See the Logging in to PINACLE Tip Card f assistance. You must use an Impt Profile to impt a batch. See Creating an Impt Profile above f assistance. When impting a batch, keep the following in mind: > > You can impt me than one batch in one impt action if your data is in a NACHA fmatted file. Otherwise, only one batch at a time can be impted. > > Impted data is subject to the same rules and validations as manually entered data. If an err is encountered, the entire file is rejected. Locate and fix the err in your file and resubmit the impt. 1 Log in to PINACLE. See the Logging in to PINACLE Tip Card f assistance. 2 From the Tabbed Modules Bar, click on ACH. The ACH Home page displays. 3 From the Navigation Bar, click on Impt Batch. The Impt Batch page displays. 4 From the Impt Profile Name field, click to select the profile you want to use f this impt. 5 At the File to Impt field, click on Browse to navigate to and select the impt file containing the impt data. Page 5

6 6 Click on Submit and a message displays indicating the impt is being processed. Once the processing is complete, a message displays indicating if the impt is successful not. > > If the impt is successful, the Impt File Details page displays with a status of Successful. The impt will also display in the list of batches with a status of Pending Authization. > > If the impt is unsuccessful, the Impt File Details page displays with a status of Failed. Using the errs identified in the message, return to the file, crect the errs, and impt the file again. The errs identified contain the following infmation to assist you: IMPORTING A TEMPLATE > > The line number in the impt file where the err occurred. > > Text indicating the cause of the err. > > The line of text from the impt file where the err occurred. 7 After impting is complete, continue using the features of PINACLE by selecting another module utility. Log out. See the Logging in to PINACLE Tip Card f assistance. You must use an Impt Profile to impt a template. See Creating an Impt Profile above f additional detail. You can impt data to a new existing template from a file. When impting a template, keep the following in mind: > > Only one template can be impted at a time. > > Impted data is subject to the same rules and validations as manually entered data. If an err is encountered, the entire file is rejected. Locate and fix the err in your file and resubmit the impt. 1 Log in to PINACLE. See the Logging in to PINACLE Tip Card f assistance. 2 From the Tabbed Modules Bar, click on ACH. The ACH Home page displays. 3 From the Navigation Bar, click on Impt Template. The Impt Template page displays. 4 From the Impt Profile Name field, click to select the profile you want to use f this impt. 5 From the File to Impt field, click on Browse to navigate to and select the file containing the impt data. 6 Indicate if the data should be used to create a new template update an existing template. Use the table below to assist you. IF YOU WANT TO THEN Create a new template > > Click on the Create New Template radio button. The fields f a new template display. Update an existing template > > Complete the Template Name, Template Description, and Template Limit fields. > > Click on the Update Existing Template radio button. > > From the Template Name field, select the template you want to update. Page 6

7 7 Click on Submit and a message displays indicating the impt is being processed. Once the processing is complete, a message displays indicating if the impt is successful not. > > If the impt is successful, the Impt File Details page displays with a status of Successful. The impt will also display in the list of templates with a status of Pending Approval. > > If the impt is unsuccessful, the Impt File Details page displays with a status of Failed. Using the errs identified in the message, return to the file, crect the errs, and impt the file again. The errs identified contain the following infmation to assist you: > > The line number in the impt file where the err occurred. > > Text indicating the cause of the err. > > The line of text from the impt file where the err occurred. 8 Continue using the features of PINACLE by selecting another module utility. Log out. See the Logging in to PINACLE Tip Card f assistance. SEARCHING FOR AND VIEWING THE IMPORTED FILE Once impted, you can view the details of the impt file. You also have the option to view and save the file in the fmat in which it was received. 1 Log in to PINACLE. See the Logging in to PINACLE Tip Card f assistance. 2 From the Tabbed Modules Bar, click on ACH. The ACH Home page displays. 3 From the Navigation Bar, click on Impted Files. A list of all files impted by you displays. 4 Click on the View advanced search options link and the search fields display. If you know the name of the file f which you are searching, enter it in the File Name field in lieu of perfming an advanced search. 5 Complete the fields to identify the criteria on which you want to search. The me criteria you enter the me you will limit the results that display. 6 Click on Search and the files that match your criteria display. 7 Navigate the list using the following: > > Click on the First, Previous, Next, Last, and page number links to move through the list. > > Click on any underlined column heading to st the list by that field. > > Click on any line item to drill-down to detail infmation. Click on Impted Files to go back to the list. 8 Optionally, click on a row and the Impted File Details page displays f the selected impt. 9 Optionally, click on the View Original File link and the File Download dialog box displays. > > Click to indicate whether you want to open save the iginal file. 10 Continue using the features of PINACLE by selecting another module utility. Log out. See the Logging in to PINACLE Tip Card f assistance. Page 7

8 SEARCHING FOR AND VIEWING AN IMPORT PROFILE Once created, you can view the details of an impt profile as well as edit delete the profile. If your company has many impt profiles, using the search tool will enable you to locate a file me quickly. 1 From the Navigation Bar, click on Impt Profiles and the Impt Profiles page displays with a list of available templates. 2 Click on the View advanced search options link and the search fields display. If you know the name of the impt profile f which you are searching, enter it in the Profile Name field in lieu of perfming an advanced search. 3 Complete the fields to identify the criteria on which you want to search. The me criteria you enter the me you will limit the results that display. 4 Click on Search and the templates that match you criteria display. > > Click on the First, Previous, Next, Last, and page number links to move through the list. > > Click on any underlined column heading to st the list by that field. > > Click on the Profile Name link to view the details of the profile. 5 After viewing is complete, continue using the features of PINACLE by selecting another module utility. Log out. See the Logging in to PINACLE Tip Card f assistance. EDITING AN IMPORT PROFILE 1 From the Navigation Bar, click on Impt Profiles and the Impt Profiles page displays. 2 Locate the profile to edit. > Use the Search option to narrow your results. See Searching f and Viewing an Impt Profile above f assistance. 3 Click on the Profile Name link and the details of the profile display. 4 Make the necessary changes. See Creating an Impt Profile above and use the following steps to assist you: > Click on Clear to undo changes. > Click on Cancel to return to the previous page. > Edit any field as needed. 5 Click on Submit and the changes are saved. Page 8

9 6 Continue using the features of PINACLE by selecting another module utility. Log out. See the Logging in to PINACLE Tip Card f assistance. DELETING AN IMPORT PROFILE 1 From the Navigation Bar, click on Impt Profiles and the Impt Profiles page displays with a list of all profiles created by you. 2 Click to select the checkbox(es) next to the profile(s) you want to delete. 3 Click on Delete and a message displays asking f confirmation. Once you confirm the deletion by clicking on submit, the profile is permanently deleted. There is not a holding area from which you can retrieve the deleted profile. 4 Click on OK. You are returned to the Impt Profile list and all deleted Profiles are removed from the list. 5 Continue using the features of PINACLE by selecting another module utility. Log out. See the Logging in to PINACLE Tip Card f assistance. F further assistance, click on Contact Us on the PINACLE Utility Bar The PNC Financial Services Group, Inc. All rights reserved. PNC and PINACLE are registered marks of The PNC Financial Services Group, Inc ( PNC ). TREASURY MANAGEMENT Page 9 CIB F