CARIBBEAN EXAMINATIONS COUNCIL Guidelines for the Submission of Electronic SBA Samples

Transcription

1 CARIBBEAN EXAMINATIONS COUNCIL Guidelines for the Submission of Electronic SBA Samples All SBA samples submitted to CXC must be in an electronic format. This document contains information on the procedure to be followed when submitting Electronic SBA Samples (esba). Principals are also reminded to read the memorandum issued on the submission of SBA scores, Samples and Practical Scores.( SUBMISSION OF GROUP/INDIVIDUAL WORK Step 1. Selection of SBA Assignment Type (MANDATORY) After candidates are assigned to teachers, the candidates MUST be classified as presenting Individual SBA or Group SBA. The teacher must: 1. Log into ORS 2. Navigate to the SBA Assignment Type option in the SBA menu SBA Assignment Type Selection 3. Select SBA Assignment Type. The following screen is displayed:

2 4. Select the centre, the teacher and the subject. The SBA Assignment Category Screen is displayed: 5. A teacher cannot select both Group SBA and Individual SBA for the same set of candidates for a single subject. The teacher MUST either a. select Individual SBA, if candidates are working individually. (The teacher will then be directed to the SBA Data Capture Screen); OR b. select Group SBA, if the candidates are working in a group/groups. A group must consist of two or more candidates. In this example, we will use two Mechanical Engineering Technology teachers. One, C. Vassell, will select Individual SBA. The other, D. Medford, will select Group SBA. 6. Individual SBA When Individual SBA is selected, the SBA Data Capture Screen is displayed. The teacher may then input scores. (Go to Step 2: Input Scores) 7. Group SBA When Group SBA is selected, the SBA Group Assignment Screen is displayed: Group Drop Down SBA Group Assignment Screen 2

3 8. In order to assign candidates to groups, teachers should click on the Group Drop Down Box and select the number corresponding to the group to which the student is to be assigned. E.g. the teacher would select Group 1 for all the candidates to be assigned to Group 1. In the example below, the first two candidates are to be assigned to Group 1 1.Select the group 2. Select the candidates 3. Assign the candidates SBA Group Assignment Screen 9. After the candidates have been selected, the teacher must click the Assign Student button. The candidates will be assigned to the selected group, in this example Group 1. The remaining candidates will be displayed as Unassigned Candidates. 3

4 NOTE: It is not necessary to assign all candidates at the same time. Some may be assigned in one session and the others assigned later. When all candidates have been assigned, the Group Assignment screen displays the candidates and the groups to which they have been assigned. Reassigning Candidates 10. It is possible to move candidates from one group to another. The teacher should: a. Click the Unassign checkbox next to the candidates to be reassigned b. Click on the Unassign Student button the selected candidates will be returned to the unassigned pool and can now be placed in the desired group Select the candidate(s) Un-assign the candidate(s) Step 2. Input SBA Scores SBA Group Assignment Screen After all candidates are assigned to groups, an Input Scores button is enabled. Input Scores button 4

5 In order to input the candidates SBA scores, the teacher must: 1. Click on the Input Scores button. 2. Select the Centre and the subject. 3. Select the teacher. The SBA Data Capture Screen is displayed. 4. Enter the Estimated Rank and Estimated Grade for each candidate. 5. Enter the Profile Scores a. Individual SBA For Individual SBA, the SBA score must be input for each candidate. (Note that although Individual SBA was selected, each candidate is automatically assigned a Group Number.) 5

6 b. Group SBA The teacher must assign each member of a group an identical SBA score. SBA Group Data Capture Screen For Group SBA, when the SBA score is keyed for the first candidate in the group, the same score is automatically assigned to the other members of the group. 6. Click the Save button when all the scores have been entered. 7. Generate the SBA Scores report and ensure that candidates have been assigned the correct scores. 6

7 PRESENTATION OF SBA SAMPLES Cover Sheets The project/assignment submitted by each candidate/group must include an official Cover Sheet. Cover Sheets are available on the CXC website ( The file name of the cover sheet must be < CS + <file name of the SBA sample~>> Title Page Each project/assignment must include a Title Page with the following information: Year of the Examination Subject Candidate Number(s) Candidate Name(s) Title of the project (if applicable) Name(s) of the Teacher(s) who supervised the project. Electronic Submission of SBA Samples File Type If files are loaded individually, the esba system will accept two files of the same type (e.g. two pdf files) for the same candidate/group provided that the filenames are different). If Files of the same type with identical names are uploaded, the file loaded second, will overwrite the first. Supported Files Category Supported types Limitations Document doc, docx, pdf, rtf Must not exceed 100 pages Video MP4, M4V Must not exceed 20 MB Audio MP3, M4A Must not exceed 20 MB Spreadsheet XLS, XLSX, XLSB Image TIFF, JPEG, PNG, JPG Viewing the file in Print Preview indicates how it will be displayed in the marking tool Must not exceed 20 MB Must not exceed 15 MB 7

8 Size The total size of the files uploaded for a given candidate or group must not exceed 20 MB. File Name~ Filenames must not include the following characters <,>,:,/,\,,?,* Filenames must consist of the following: - SBA Moderation Code - 8 digits (numeric) (Appendix 1) - Candidate Number - 10 digits (numeric) - Question Number - Q1 (Q1 is used for SBA) - Document number* Document number* *Document Number indicates whether a single SBA file or multiple SBA files are uploaded for a candidate. Number of SBA Files uploaded for Candidate Document Number Single SBA Sample File Uploaded for Candidate 1 Second SBA Sample File Uploaded for Candidate 2 Third SBA Sample File Uploaded for Candidate 3 If a single SBA Sample file is being uploaded for a candidate, the document number would be -1. If multiple SBA files are uploaded for a candidate, the document number for the second file uploaded would be -2 and the document number for the third, -3 and so on. For example, if only one file is being uploaded for the Geography SBA sample submitted by Candidate , the file name would consist of: - SBA Moderation Code Candidate Number Question Number - Q1 - Document Number - -1 The file name would be: Q1-1. If another SBA file is uploaded for the same candidate, the name of the second SBA file would be Q1-2. The Cover Sheet for the candidate is similarly named but the letters CS must precede the SBA file name. The file name for the cover sheet for this candidate would be: CS Q1-1. Only One Cover sheet is to be submitted for each candidate/group. 8

9 Mark Schemes If mark schemes are required, the file(s) should be named as follows: - Identifier - MS - SBA Moderation Code Document number* Document number* Using our example, if a single mark scheme is being uploaded for a centre, the document number would be -1 ; and the filename would be: MS If multiple mark scheme files are uploaded for a centre, the document number for the second file uploaded would be -2 the document number for the third, -3 ; and so on. 9

10 SUBMISSION OF ELECTRONIC SAMPLES CXC moderates a sample of the SBA assignments prepared by the candidates. For each SBA subject, one sample, usually consisting of the work of five candidates, is submitted by each centre. The sample is selected based on criteria provided by CXC which is based on the scores of the candidates at the centre. Assignments for the selected candidates may be uploaded so that they may be moderated by CXC Resource personnel. A. Generate SBA Samples The Centre Administrator/Super User is able to view and manipulate information for all candidates in a centre while teachers can only view and manipulate information for their classes. The Centre Administrator /Super User is required to: 1. Log in with the appropriate credentials 2. Select the Centre and click Continue 3. Navigate to the Report menu and select the Report Selection option Report Selection Screen 10

11 4. Select the SBA Samples Report 5. Select the centre, subject and format (Excel, PDF). 6. Click Preview. (The report is displayed in Excel or a PDF Reader depending on the format chosen) SBA Samples Report N.B. If Step 1, Assignment to Group Type, was not completed, the following error message will be displayed. 11

12 B. Upload SBA Samples After the sample list has been generated, the SBA samples must be uploaded. The Centre Administrator/Super User must: 1. Navigate to the SBA menu and select the SBA Upload Option 2. Select the Centre and the subject SBA Upload Menu Option The following screen is displayed SBA Upload Screen 3. Click on the Select Group button for the first group in order to upload the assignment for that candidate/group. 12

13 4. Click on Browse to select the SBA assignment file. SBA Group Assignment Upload Screen Button* 5. Confirm the member(s) of the group by clicking on the + beside the Group Name*. The name(s) of the candidate(s) in the group will be displayed. 6. Open the required file. (Ensure that it is virus-free) 13

14 The filename and the Group information become visible in the upload section of the screen. 7. Check the file before loading to ensure that that the correct file is being loaded. 8. Click on the Upload button. 9. Repeat this process for the remaining candidates/groups of candidates. 10. Click on the Confirmation button to receive confirmation that the files were uploaded. For example, This serves to inform you that file(s) for CSEC OFFICE ADMINISTRATION GENERAL GRP 4 - L. Jones at centre comprising MICHAEL TOWNSEND was/were uploaded successfully on Feb :22PM. 11. Retain the as a record of the submission. Reminder Teachers/administrators must: ensure that the SBA samples are correctly labelled; scan the files, before uploading, to confirm that they are virus-free; follow the guidelines for the upload of electronic SBA samples ( ensure that a cover page is submitted with each sample; ensure that the correct SBA sample is uploaded for each candidate/group; ensure that all of the required documents are submitted. CXC will not issue notification concerning missing documents. Administrators should use the quality assurance reports provided to confirm that all of the required data is submitted; ensure that the address provided on the ORS is current so that confirmation s are received.; and retain, for the school s records, the receipt received after the sample has been uploaded. 14

15 Reports There are two reports which may be used to obtain information on the SBA samples which are uploaded: 1. SBA- Summary of Candidates with Files Uploaded: this report, which may be generated for specific subjects or a given centre, provides the number of candidates for whom files were uploaded (by subject) 2. SBA-Candidates with Files Uploaded: this report, which may be generated for specific subjects or a given centre, lists candidates for whom files were uploaded (by subject) 15

16 APPENDIX 1 CCSLC MODERATION CODE English French CCSLC CCSLC SUBJECT Integrated Science Mathematics Social Studies Spanish CSEC MODERATION CODE CSEC SUBJECT Additional Mathematics Caribbean History Economics Electronic Document Preparation and Management English A/English B Geography Information Technology Mathematics Office Administration Physical Education and Sport Principles of Accounts Principles of Business Religious Education Social Studies Theatre Arts 16

17 CSEC CAPE CAPE MODERATION CODE Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit CAPE SUBJECT Accounting Agricultural Science Animation and Game Design Applied Mathematics Caribbean Studies Communication Studies Computer Science Digital Media Economics Entrepreneurship Environmental Science Financial Services Food and Nutrition 17

18 CAPE MODERATION CODE Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit Unit CAPE SUBJECT French Geography Green Engineering History Information Technology Integrated Mathematics Law Literatures in English Logistics and Supply Chain Operations Management of Business Pure Mathematics Sociology Spanish Tourism 18