Exhibitor & Sponsor Prospectus

Transcription

1 97th Annual Conference San Francisco, November 15-19, 2017 Exhibitor & Sponsor Prospectus

2 National Council for the Social Studies 97th Annual Conference San Francisco, CA November 15-19, 2017 Exhibit with NCSS! San Francisco s rich history and vibrant neighborhoods come alive at the 97th NCSS Annual Conference, November 17-19, Join NCSS in its first return to the Bay Area in more than 30 years for the world s largest and most comprehensive social studies professional development conference. Promote your products and services to more than 3,000 social studies teaching professionals. reserve your booth today! Booth Fees For Profit Companies Non-Profit Organizations Section A $2,150 $1, Section B $1,800 $1, Section C $1,600 $1,300 Who Attends? 3,500+ Teachers, Administrators, Social Studies Specialists, Curriculum Supervisors, Teacher Educators, and much more! Who Exhibits? Section D $1,200 $1,025 Tabletop exhibits $600 $600 EXHIBITOR BENEFITS Two complimentary registrations per booth, providing full access to all sessions and functions Complimentary listing in the Conference Program (by September 22, 2017) Back drape (8 ), side rails (3 ) and one company identification sign (7 x 44 ) Access to exhibitor lounge with complimentary beverage service during select setup and show hours Opportunity to present exhibitor sessions Sponsorship and discounted advertising opportunities 24-hour exhibit hall security Opportunities to buy attendee mailing lists for pre-and postconference marketing Publishing companies Software and hardware companies Classroom and curriculum resource suppliers Professional development providers Educational travel companies Youth activity programs Educational game companies U.S. Government programs/services Reserve Your Booth Today! Rachel Barkin, Account Executive (202) rbarkin@townsend-group.com 2

3 National Council for the Social Studies 97th Annual Conference San Francisco, CA November 15-19, 2017 Floor Plan Moscone Center - West Level Howard St. San Francisco, CA View floor plan Exhibitor Hours Move-in Thu., November 16 8:00 am 7:00 pm Fri., November 17 8:30 am 6:00 pm Show Hours Sat., November 18 8:30 am 5:00 pm Move-out Sat., November 18 5:15 pm 11:59 pm Exhibitor Show Guide Please note, carpeting is required for the Moscone Center and is not included in the exhibit booth fee. Carpeting and flooring may be purchased through the NCSS official show decorator. Furniture rental, electricity, AV equipment, internet, material handling and labor, shipping and drayage and other services may also be purchased. The Exhibitor Show Guide will be available August Future Annual Conferences 98th Annual Conference Chicago, IL November 30 - December 2, th Annual Conference Austin, TX November 22-24, 2019 Download Booth Application 100th Annual Conference Washington, DC December 4-6, st Annual Conference Minneapolis, MN November 19-21, 2021 Contact your NCSS Sales Rep Rachel Barkin at rbarkin@townsend-group.com or (202)

4 National Council for the Social Studies 97th Annual Conference San Francisco, CA November 15-19, 2017 Sponsor the NCSS Conference NCSS invites you, a leading education supplier, to collaborate and discover a truly unique opportunity for repeated exposure to thousands of educators. Sponsor an event or service at the 97th NCSS Annual Conference to stand out from the crowd and gain additional visibility and exposure. Custom sponsorships are available on request. Contact Rachel Barkin at (202) for more information and to get started! Sponsorships-at-a-Glance Reception at the Asian Art Museum $30,000 Wireless Internet $30,000 Webcasts $18,000 President s Breakfast $17,000 Friday Exhibit Hall Reception $10,000 and up Walking Challenge $10,000 Western States Breakfast $10,000 Name Badge Holders $9,000 Hotel Keycards Call for pricing Conference Notebook Call for pricing Networking Lounge $8,500 Saturday Morning Breakfast $7,500 Twitter Video Monitor $7,000 Regie Routman $6,500 Escalator Runner $6,000 Mobile App $5,000 Advance Registration Packets $5,000 NCSS Awards & Grants $5,000 each Exhibit Hall Coffee Stations $4,000 and up Charging Station $2,500 Sponsor Benefits All sponsors will receive the following: Recognition in the NCSS Annual Conference Program and Mobile App Recognition on Thank You Sponsors signs located in the registration area Recognition on signage at the location of the sponsored event(s) and item(s) Recognition on the Opening Session Powerpoint Recognition in NCSS Annual Conference E-blasts Logo recognition and URL on the NCSS Annual Conference web page Sponsor ribbons for company representatives License to use NCSS marks & logos in Sponsor promo material (with prior approval) One complimentary conference registration for each sponsor commitment of $7,500 Contact Us Rachel Barkin, Account Executive (202) rbarkin@townsend-group.com Digital Signage $2,000 4

5 National Council for the Social Studies 97th Annual Conference San Francisco, CA November 15-19, 2017 Sponsorship Menu Reception at the Asian Art Museum $30,000 before each speaker. You will also receive contact information for all virtual attendees. tracks totals in real time. Top winners receive certificates or sponsor-provided prizes. Host the social event of the conference on Friday night, November 17, at the Asian Art Museum. You will receive signage recognition at the reception and a representative will be allowed to make brief remarks to attendees. Partial sponsorships available. Wireless Internet $30,000 Help attendees keep connected at Moscone West. This full buyout provides wireless access in all meeting rooms and public areas. Your custom splash page will appear on phones, tablets, and laptops every time attendees connect. Webcasts $18,000 Promote your organization to virtual conference attendees by sponsoring the live conference webcast. The webcast allows online attendees to watch keynote speakers live. Following the conference, the online video recordings are available on archive 24/7 for the next year. Your sponsor logo appears on the landing page and surrounding the video player, with links to your website, and your sponsorship will be acknowledged before each broadcast. You can also add a short video to show in the webcast window President s Breakfast $17,000 The President s Breakfast opens the 97th NCSS Annual Conference, with more than 300 leading social studies professionals in attendance. You will receive signage recognition, the opportunity to place materials on every chair, and the chance for a representative to make remarks from the stage. This is an exclusive sponsorship. Friday Exhibit Hall Reception $10,000 and up Celebrate the final hour of exhibits on Friday with a great exhibitor/attendee networking opportunity by hosting a reception. Sponsorship includes drink tickets sponsoring organization(s) can distribute. Walking Challenge $10,000 Sponsor the NCSS Walking Challenge in one of the best walking cities in the U.S. Attendees use their IOS or Android devices, FitBits or Jawbones to track their steps within the Walking Challenge app can to compete for the highest total number of steps for the full conference. A branded leaderboard Western States Breakfast $10,000 The western states breakfast, held at the past several NCSS conferences, traditionally brings together western state council leaders and teachers from several western states. This year promises strong attendance, with the conference in San Francisco. Sponsor this breakfast on Saturday morning, to provide exposure to many social studies teachers and educational leaders, from Alaska and Hawaii to Montana and New Mexico, and in California, during the History-Social Science textbook adoption process. The sponsorship covers up to 100 attendees. Name Badge Holders $9,000 Your logo goes on every attendee name badge holder and lanyard. Your brand spreads as far as NCSS attendees travel during the conference, and it s the first logo everyone will see. Hotel Keycards Call for pricing Attendees and guests of the host hotel will notice your logo on their keycards as they enter and leave their room throughout the duration of the conference. Conference Notebook Call for pricing Have your logo imprinted on the official NCSS conference notebooks that will be included in attendees tote bags. Call today for more details. Contact your NCSS Sales Rep Rachel Barkin at rbarkin@townsend-group.com or (202)

6 National Council for the Social Studies 97th Annual Conference San Francisco, CA November 15-19, 2017 Networking Lounge $8,500 Reach attendees as they meet colleagues and check in the Networking Lounge in public space on the 2nd floor of Moscone West. Sponsorship includes branding of the lounge, your logo on the computer screensaver and desktop background, and signage in and around the lounge. Saturday Morning Breakfast $7,500 Host a breakfast at the InterContinental San Francisco on Saturday, November 18 for up to 100 attendees. Time will be built in to allow for your company presentation and interaction. Audience can be segmented by grade level and/or subject. You will receive contact information for all attendees. Twitter Video Monitor $7,000 Your logo is featured prominently on the #ncss17 twitter monitor, showing real-time tweets by everyone using the #ncss17 hashtag during the conference. The monitor will be outside the entrance to the exhibit hall and near NCSS registration, ensuring all attendees will see it. Sponsorship includes five tweets per day put out by NCSS. Regie Routman $6,500 Regie Routman is an internationally respected educator and author with more than 40 years of experience teaching, coaching, and leading diverse schools across the U.S. and Canada, and is well-known among K-6 educators. Sponsor Regie s presentation and you ll get exposure to hundreds of elementary teachers, whom you will get to address at the beginning and end of her presentation. Signage outside the meeting room and at her book signing will recognize your sponsorship. Escalator Runner $6,000 per level (two levels available) Your brand will be front and center to all attendees as they ride the Moscone West escalator between level. Escalator runners, place down the middle of the escalators, draw attention to your brand every time attendees travel between floors. Mobile App $5,000 Go mobile at NCSS 2017! With 700+ sessions during the conference, the NCSS 2017 mobile app gets you unmatched visibility. Attendees use the app to navigate all NCSS 2017 happenings--exhibitor listings, education sessions, speakers, networking events, and more. You can be at the center. Advance Registration Packets $5,000 Each pre-registered 2017 attendee will receive an advance registration packet that includes name badge and additional key meeting information. Sponsors can provide one insert in the registration packet. NCSS Awards & Grants $5,000 each Sponsor and fund one or more of NCSS Awards & Grants which recognize exceptional social studies educator(s). Award recipients will be announced in June and recognized at the Annual Conference. Learn more about the awards and choose from the following options: Outstanding Elementary, Middle Level or Secondary Social Studies Teachersof the Year Award for Global Understanding Exhibit Hall Coffee Stations $4,000 per station or $7,500 for the full morning Sponsor a full morning of coffee or a single station in the exhibit hall. Signage will acknowledge your sponsorship and an adjacent magazine rack will allow you to display your organization s materials. Charging Station $2,500 each Create a powerful first impression with your brand covering a smart device charging station, placed prominently in a location of your choosing, either inside or outside the exhibit hall. Digital Signage $2,000 per messsage Display your message on the 30 x6 digital sign directly over the exhibit hall entrance. Encourage attendees to visit your booth. Promote your show specials. Content can be static images or videos. Audio not available. Contact your NCSS Sales Rep Rachel Barkin at rbarkin@townsend-group.com or (202)

7 National Council for the Social Studies 97th Annual Conference San Francisco, CA November 15-19, 2017 Additional Opportunities CONFERENCE PREVIEW Space: July 3 Artwork: July 17 ed to 15,000 NCSS members in September, the NCSS Conference Preview will also be available online as a PDF for prospective attendees to download. Full and half page ads only. Reserve your space today. CONFERENCE PROGRAM Space: September 18 Artwork: September 28 The Conference Program will be distributed to all attendees of the 97th NCSS Annual Conference in San Francisco. Advertising in the Program is the best way to ensure maximum exposure for your products and services, and to build booth traffic. The Program is the official guide to the conference, and includes the exhibit hall floor plan and exhibitor listings. Choose from display ads, tab dividers or tear-out coupons. Program/Preview Ad Sizes B&W 4-color Cover 4 N/A $2,310 Cover 2 or 3 N/A $2,205 Tab Dividers N/A $2,520 2-Page Spread $1,890 N/A Full Page* $1,155 $1,680 2/3 Page (4.75 x 10 ) $945 $1,260 1/2 Page* (7.25 x 4.75 ) $788 $1,050 1/3 Page (2.5 x 10 ) $630 $840 1/6 Page (2.5 x 4.75 ) $475 $685 Tear-out Coupons (5.75 x 3.21 ) $475 $685 *Conference Preview accepts full and half page ads only Trim: x Bleed: x 11 High-resolution PDFs only. Please submit artwork and production questions to Richard Palmer at rpalmer@ncss.org EXHIBITOR SESSIONS Deadline: October 6 Take this opportunity to showcase your products and services in a custom-built classroom set on the show floor. Reach current and potential customers with in-depth information or hands-on instruction in a guaranteed session. These sixty-minute sessions are available on November 17 or 18. Don t delay, space will sell out. Only $850/session ($400 for non-profit organizations). SOCIAL EDUCATION - ANNUAL CONFERENCE ISSUE Space: October 6 Artwork: October 18 (Submit inserts to NCSS by October 13) The November/December issue of Social Education will have bonus distribution at the Annual Conference. What s more, advertisers who purchase a half page or larger ad in this issue are eligible to supply an insert to be poly-bagged with the 2,500 conference copies. Don t miss this incredible opportunity for additional exposure. Call today to reserve your space. TAKE-ONE DISPLAY Materials Deadline: November 10 Place your brochure, magazine or other insert material in the take-one display that will be prominently located at the exhibit hall entrance. Only $500 to participate. Call for more information. VIRTUAL EVENT BAG Materials Deadline: November 14 Add your digital material to the NCSS Virtual Event Bag, sent electronically to all conference attendees. Only $350 per content piece. Contact your NCSS Sales Rep Rachel Barkin at rbarkin@townsend-group.com or (202)

8 Save the Date The 98th NCSS Annual Conference will take place in Chicago, November 30-December 2. Exhibit, sponsorship and advertising opportunities will be released in the coming months. Please contact your sales rep Rachel Barkin at (202) or for the latest update. NCSS Annual Conference November 30- December 2, 2018 Chicago, IL Hyatt Regency Chicago

9 NCSS EXHIBIT APPLICATION AND CONTRACT 97th NCSS Annual Conference November 17 19, 2017 San Francisco, CA ORGANIZATION INFORMATION (This information will appear in the Conference Program) Organization Name Address City State Zip Web address COMPANY DESCRIPTION: Please attach a brief description (50 words or fewer) of the products and services to be exhibited. This description will appear in the Conference Program. EXHIBIT COORDINATOR AND BILLING/PAYMENT INFORMATION Exhibit Coordinator check here if information is same as above Company Address BOOTH INFORMATION For Profit Non-Profit Companies Organizations No. of booths: No. of booths: Section A $2150 $1750 Section B $1800 $1500 Section C $1600 $1300 Section D $1200 $1025 Tabletop Exhibit $600 $600 (800 aisle only) Check here if your organization is a recognized non-profit. If you have not exhibited at NCSS before, please provide proof of non-profit status. Booth preference Please list booth numbers in order of preference. NCSS will attempt to fulfill your preference. Please note that you are not guaranteed this choice. You will receive confirmation of booth assignment by Number of booths & total cost Number of booths requested: Price per booth: $ TOTAL: City State Zip Telephone Fax Agreement National Council for the Social Studies is hereby authorized to reserve space for my/our exhibit at the 97th NCSS Annual Conference to be held at Moscone West. Exhibit dates are November 17 18, I have read and agree to comply with the exhibit regulations provided with this application and contract. Signature of authorized officer PAYMENT METHOD Check # Checks should be made payable to NCSS in U.S. funds. Mail to: NCSS Exhibits, P.O. Box 79078, Baltimore, MD VISA MasterCard American Express Card Number Expiration Date Name on Card Amount to charge Date The NCSS exhibit manager may restrict, prohibit, or evict any exhibitor for any reason, including noncompliance with the rules and regulations, or whose exhibit, because of noise, method of operation, materials, or otherwise, may detract from the general character of the conference. NCSS reserves the right to assign booth space based upon the type of company or organization requesting space. For more information, contact rbarkin@townsend-group.com Cardholder signature If paying by credit card, you may fax your application to

10 2017 NCSS Annual Conference Official Exhibition Regulations All exhibits and exhibitors are subject to the following regulations. Exhibit criteria Exhibiting firms will be limited to those providing services, products, or publications that meet the professional and practical needs of social studies educators. NCSS reserves the right to restrict and deny prospective exhibiting organizations, for any reasons. This reservation includes persons, things, conduct, printed matter or anything of a character which the management determines offensive to the NCSS membership. In the event of such restriction or violation, NCSS may evict the exhibit and will not be liable for any refunds of rentals or other exhibit expense. Assignments Assignment of space is dependent on a number of criteria, including the order in which contracts are received, product type, and number of requested booths/tables. If none of an exhibitor s choices is available, space that is most similar to that exhibitor s choice in location, price, and competitive situation will be assigned. Applications will not be processed without the required deposit. Applications by telephone will not be accepted. No exhibitor will be permitted to erect a display until space rental is paid in full. NCSS reserves the right to alter exhibitor s assigned location at any time at its sole discretion in the best interest of the exhibit. Contract for space This application for exhibit space and a minimum deposit of 50% if submitted by July 1, 2017, or full payment if submitted on or after July 2, 2017, together constitute a contract for the right to use the space. All balance due must be paid by October 1, The contracting exhibitor may forfeit any space not occupied by 6:00 p.m. PST Thursday, November 16, 2017, and such space may be sold, reassigned, or used by NCSS without refund of rental fee, unless prior arrangements for delayed occupancy have been made with NCSS. Cancellations/refunds All notifications of cancellation must be made to NCSS in writing. For cancellations received by July 1, 2017, any money paid beyond 50% of the booth cost will be refunded. No refunds will be given for space canceled on or after July 1, Upon cancellations exhibitor loses all rights to space. NCSS reserves the right to reassign that space to another exhibitor. Exhibit set-up date Exhibitors shall set up their exhibits on Thursday, November 16, 2017, from 8:00 a.m. to 6:00 p.m. PST, unless other arrangements have been approved by NCSS. It is the duty and responsibility of each exhibitor to install their exhibit before the opening of the exhibition and to dismantle the exhibit immediately after the close of the exhibition. Exhibit dismantle date Exhibitors shall dismantle their exhibit after 5:15 p.m. Saturday, November 18, Exhibits may not be dismantled or removed before 5:00 p.m. Saturday, November 18, 2017 and no later than 11:59 p.m. on Saturday, November 18, Failure to observe this rule will jeopardize the exhibitor s space assignment and the right to exhibit at future NCSS exhibitions. Staffing of booth Exhibits must be open and staffed for business during hours when exhibit facility is open to attendees. Each exhibitor must wear an official exhibitor identification badge provided by NCSS. Arrangement of exhibits The standard equipment provided the exhibitor by NCSS will consist of an eight-foot cloth back wall and two three-foot side dividers. Displays may not be higher than eight feet in the back and four feet along the dividers and aisles. Display fixtures over four feet high must be confined to the back half of the booth so as not to interfere with the view of adjacent exhibits. No construction or built-up exhibit shall exceed the overall height of the back wall unless approved by NCSS. Security Exhibit management will provide necessary security personnel during the hours the exhibit area is closed. However, exhibitors are solely responsible for their own exhibit material and should insure against loss or damage. Shipping and storage Moscone Center will not accept direct shipment of any kind. All shipments of displays and product materials must be directed to the official drayage company. Shipping instructions will be included in the Exhibitor Service information available at in the late summer. Personnel assistance All work involved with setting up and dismantling exhibits must be performed by authorized personnel. Instructions for ordering labor will be included in the Exhibitor Service information available at in the late summer. Special regulations (a) Reassignment or subletting of all or any part of booth/table space without approval from NCSS is prohibited. (b) Solicitation and distribution of printed advertising must be confined to booth space only. Aisles must be kept clear at all times. (c) Operation of any objectionable sound devices will not be allowed. (d) Nothing shall be posted on, or tacked, nailed, taped, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. (e) Distribution of helium-filled balloons or adhesive-backed stickers or decals is prohibited. (f) Food and beverage for distribution must be supplied and prepared by the designated catering company. Sound restrictions Sound-producing or amplifying devices that project sound must be tuned so as not to exceed 85dbs. NCSS reserves the right to determine at what point sound constitutes interference with other Exhibitors. Public address announcements are prohibited. Liability Exhibitor must operate and maintain exhibits so that no injury will result to any persons or property. Exhibitor undertakes and agrees to indemnify and hold harmless NCSS and its officers, board, agents, and representatives from any and all claims for damages, suits, etc. (including attorney fees) by any person by reason of negligence of the Exhibitor, its agents, representatives, or employees. Exhibitor agrees to release and to indemnify and hold harmless NCSS from any and all claims for damages, suits, etc., for injuries to themselves or their employees and for damages to property in their custody, owned or controlled by them, which claims for damages may be incidental to, grow out of, or be connected with their use or occupation of space contracted; however, nothing herein shall release NCSS from any liability for claims, damages, suits, etc., that are the result of negligence of NCSS. Exhibitor must surrender space occupied by him in the same condition as it was at the commencement of occupation. The Exhibitor shall assume all responsibility for damage to the exhibit hall and shall indemnify and hold harmless SMG, Moscone Center, the City and County of San Francisco, NCSS, and their representatives for all liability which might ensue from any cause whatsoever arising out of the Exhibitor s participation in the exhibit program or in conference activities. In addition, Exhibitor acknowledges that neither SMG or Moscone Center nor any of the other Indemnities maintain insurance covering such losses by Exhibitor. NCSS will not be liable in any instance for any unseen expenses incurred by Exhibitor due to the terms of the lease that NCSS has with SMG and San Francisco Convention Facilities or any consequential damages. To the extent permitted by law, the Exhibitor hereby releases NCSS, SMG, Moscone Center, the City and County of San Francisco, the State of California, its elected and appointed officials, employees and volunteers and others working on behalf of the aforementioned entities from any and all liability or responsibility to the Exhibitor or anyone claiming through or under the Exhibitor by way of subrogation or otherwise, for any loss or damage to property, even if the loss or damage shall have been caused by the fault of negligence of the aforementioned entities, its elected or appointed officials, employees or volunteers or others working on behalf of the aforementioned entities. Insurance Exhibitor agrees to procure and maintain adequate insurance coverage during the dates of the NCSS Annual Conference, including move-in and move-out days, name NCSS as additional insured, and be prepared to furnish a certificate(s) of insurance to NCSS if requested. Exhibitor bears the risk of loss due to the inadequacy or failure of any insurance or any insurer, including any insurance that may be provided by Exhibitor, NCSS, SMG, or Moscone Center. NCSS shall not in any event be liable to Exhibitor for any damages. Nonflammable materials All materials including muslin, velvet, silkeen, or other cloth drape or banner used in the exhibit hall must be nonflammable or conform to the fire regulations of the City and County of San Francisco. Materials not conforming to such regulations will be removed immediately at the exhibitor s expense. The exhibitor agrees to accept full responsibility for compliance with city regulations in the provision and maintenance of adequate safety devices and conditions for the operation of machinery and equipment under city codes. Fire hose cabinets and extinguishers must be left accessible and in full view at all times. Circulation and solicitation Distributing of marketing materials and souvenirs must be restricted to the Exhibitor s booth. Canvassing or distribution of marketing materials or souvenirs in any location other than the Exhibitor s booth is prohibited. Unions Exhibitor shall abide by all agreements made by, between and among NCSS, SMG, Moscone Center, and any unions or other labor groups having jurisdiction at the Exhibit. All work involved with setting up and dismantling exhibits must be performed by authorized personnel. Regulations and contract All of the above rules and regulations are construed as part of all space contracts along with the information in Exhibitor Prospectus. Exhibitor recognizes and agrees that NCSS retains the right to interpret and enforce all rules and regulations and make final decisions on all points not covered by the aforementioned rules and regulations. Insurance NCSS shall not be liable for loss or damage of any article of equipment or property of Exhibitor which exhibitor may suffer during installation or removal or during the exhibit itself due to robbery, fire, accident, or any other destructive cause. Insurance, if desired, must be placed by the Exhibitor. Sales Exhibitors are permitted to make direct sales on the exhibit floor. Obtaining the appropriate licensing or permits as required by law, collecting and remitting sales taxes and any other legal business requirements are solely the responsibility of the Exhibitor. Carpet NCSS requires the Exhibitor to cover the entire floor of their booth with carpet or another NCSS-approved floor covering. Carpeting is available for rental through Freeman or Exhibitors may bring their own floor covering. Any booth not carpeted by 5:00 pm PST on Thursday, November 16, 2017, will be done by Freeman at the Exhibitor s expense. Author signings Exhibitors must notify NCSS and receive permission for any author signings scheduled in their booths. NCSS reserves the right to schedule all keynote and featured speakers and panelists for signings at the NCSS Bookstore. Other policies and restrictions Please consult the Moscone Center website for more information, Upon request, NCSS can provide this information.

11 NCSS SPONSOR AGREEMENT AND CONTRACT 97TH NCSS Annual Conference San Francisco, CA, November 17-19, 2017 A. ORGANIZATION INFORMATION B. SPONSOR COORDINATOR Organization Name Contact Person Address Company Address City/State/Zip Telephone City/State/Zip Web Address Telephone C. SELECT A SPONSORSHIP Reception at the Asian Art Museum $30,000 Saturday Morning Breakfast $7,500 Wireless Internet $30,000 Twitter Video Monitor $7,000 Webcasts $18,000 Mobile App $5,000 President s Breakfast $17,000 Advance Registration Packets $5,000 Friday Exhibit Hall Reception $10,000 and up NCSS Awards & Grants $5,000 each Walking Challenge $10,000 Escalator Runners $6,000 Western States Breakfast $10,000 Regie Routman $6,500 Name Badge Holders $9,000 Exhibit Hall Coffee Stations $4,000 and up Hotel Keycards Call for pricing Charging Station $2,500 Conference Notebook Call for pricing Digital Signage $2,000/message Networking Lounge $8,500 Comments: D. PAYMENT INFORMATION Payment information must accompany contract and be paid in full before the event. VISA MasterCard American Express Check Card Number: Exp: Name on Card Amount to Charge: $ Cardholder Signature If paying by check, make payable to NCSS in U.S. funds and mail to: NCSS, P.O. Box 79078, Baltimore, MD PLEASE MAIL OR FAX THIS FORM TO: NCSS c/o The Townsend Group 2025 M Street, NW, Suite 800, Washington, DC Phone: (202) Fax: (202)

12 NCSS SPONSOR AGREEMENT AND CONTRACT 97TH NCSS Annual Conference San Francisco, CA, November 17-19, 2017 E. AGREEMENT This Sponsorship Agreement (the Agreement ) is entered into effective as of the date set forth on the signature page hereto (the Effective Date ) by and between NCSS, a charitable, educational, and scientific organization which is tax exempt under Section 501(c)(3) of the Internal Revenue Code, and the sponsor set forth on the signature page hereto ( Sponsor ). In consideration of the mutual covenants contained herein and for other good and valuable consideration the parties hereby agree to the terms and conditions below. F. NCSS SPONSORSHIP TERMS AND CONDITIONS No refunds are provided for sponsorships. NCSS reserves the right to cancel sponsored item or event. In such a case, the full sponsorship fee will be returned to the sponsor. Sponsorships are based on a first come status. NCSS shall not be responsible for a failure of performance of this agreement due to an Act of God, war, disaster, strikes, civil disorder, or any other emergencies. NCSS also does not guarantee attendance by meeting participants. Confidential Information. Both parties acknowledge that their employees and agents may be exposed to certain information related to the other party and its activities that may be considered confidential information, including but not limited to financial information, trade secrets, and membership lists. The parties, on behalf of themselves and their respective agents and employees, agree not to use or disclose, or to cause to be used or disclosed, at any time during or after the effective term of this Agreement, any confidential information of the other party, except as may be authorized under this Agreement or in writing by the other party. Independence. The parties agree that they are independent and that this Agreement is not intended to create any partnership, joint venture, or agency relationship of any kind. Both parties agree not to contract any obligations in the name of the other or to use each other s credit in conducting any activities under this Agreement. Indemnification. Sponsor agrees to indemnify and hold harmless NCSS, its officers, directors, employees, and agents, for any and all claims, losses, damages, liabilities, judgments, or settlements, including reasonable attorneys fees, costs (including costs associated with any official investigations or inquiries) and other expenses, incurred on account of Sponsor s acts or omissions in connection with the performance of this Agreement or breach of this Agreement or with respect to the manufacture, marketing, sale, or dissemination of any of Sponsor s products or services. NCSS shall have no liability to Sponsor with respect to its participation in this Agreement, except for intentional or willful acts of the NCSS or its employees or agents. The rights and responsibilities established in this section shall survive indefinitely beyond the term of this Agreement. Waiver. Either party s waiver of, or failure to exercise, any right provided for in this Agreement shall not be deemed a waiver of any further or future right under this Agreement. Assignment. Neither party may assign its rights or responsibilities under this Agreement without the written consent of the other party. Successors and Assigns. This Agreement shall be binding on the parties, and on their successors and assigns, without regard to whether it is expressly acknowledged in any instrument of succession or assignment. Governing Law. This Agreement shall be governed by the laws of the state of Maryland, without regard to the choice of law rules that may otherwise apply. Notices. Unless otherwise specified, notices required by this Agreement shall be in writing and shall be delivered either by personal delivery, or express mail. All notices and other written communications under this Agreement shall be addressed as set forth on the signature page. Signature of Acceptance Date NCSS Approval Date

13 EXHIBITOR SESSION PROPOSAL NATIONAL COUNCIL FOR THE SOCIAL STUDIES 97th ANNUAL CONFERENCE November San Francisco Assignments will be made on a first-come, first-served basis. NCSS makes no guarantees as to the attendance or popularity of these sessions. Only companies that have contracted for booth space at the Conference will be accepted. Company Name Session Title Preferred day and time (check as many as apply) Friday morning, November 17 Friday afternoon, November 17 Saturday morning, November 18 Saturday afternoon, November 18 Please attach your session description for the Conference Program. Please limit your description to 30 words or fewer. Company Mailing Address City State Zip Session Prices $800 per one-hour session Non-profit rate $400 per one-hour session Number of sessions requested Price per session A/V package selected (prices per session): A. Screen and speaker system no charge B. DVD/VHS Player $160 C. LCD Projector $125 D. Laptop computer and LCD Projector $175 Internet Access $50 Phone No. Company Representative Title Fax No. TOTAL: Payment method Check # (Payable to NCSS) Visa MasterCard American Express Card Number Expiration Date Direct phone no. Cardholder name (as it appears on the card) Amount enclosed Signature Presenter 1 Name Department Company/School Work Address City State Zip Work Tel Fax Presenter 2 Name Department Company/School Work Address City State Zip Cardholder signature Total amount due with submitted proposal. You will be charged only if your session is accepted. Return completed application and payment to: NCSS Exhibit Sessions P.O. Box Baltimore, MD or fax with credit card information to Agreement By signing below, exhibitor agrees to abide by the responsibilities set forth in this agreement. Any violation on the part of the exhibitor will nullify the exhibitor s right to occupy the meeting space. Exhibitor will not be released from liability and will forfeit to NCSS all monies that have been paid. Authorized signature Print Name and Title Date Work Tel Fax

14 EXHIBITOR SESSIONS NCSS offers its exhibitors the opportunity to submit proposals for commercial presentations during the 97th Annual Conference. Exhibitors may submit proposals for a one-hour session. Proposals are currently being accepted on a firstcome, first-served basis on Friday, November 17 and Saturday, November 18. These sessions are distinct from proposals exhibiting companies submit through the regular NCSS call for proposals. Commercial solicitation is allowed. Take this opportunity to showcase your products and services in dedicated presentation space on the exhibit floor. Reach current and potential customers with in-depth information or hands-on instruction in a guaranteed session. General Information Sessions are one hour, offered on Friday, November 17 and Saturday, November 18. There is no limit to the number of proposals submitted by any one company. Proposals will be accepted on a firstcome, first-served basis. NCSS will provide dedicated presentation space at the rear of the exhibit floor, with theater seating for approximately 75 attendees. The space will have pipe and drape on three sides, open toward the exhibit hall. A speaker s table with a lectern, microphone and speaker system, and screen, and one table in the back of the room will be included Sessions will be listed, with descriptions, in the Conference Program as Exhibitor Sessions. Information will also be posted on the conference website. NCSS will include a sign with a daily listing of presentations. Fee US$800 (US$400 for non-profit organizations) for each one-hour session. Notification of cancellation must be made in writing by September 22, 2017 in order to receive a partial refund. In the event of such a cancellation, a $100 service fee will be incurred. If cancellation is made after September 22, 2017, no payments will be refunded. Audio/Visual Equipment Rooms will be set with a screen, microphone, and sound system. Exhibitors are responsible for the cost of any additional audio/visual equipment and must be selected on the application. The A/V packages are: A. Screen and Sound System no charge B. DVD/VHS Player $160 C. LCD Projector $125 D. Laptop Computer and LCD Projector $175 Internet Access $50 Exhibitor responsibilities All presenters must be fully registered attendees of the NCSS Annual Conference Exhibitor agrees to make payment in full upon submission of application Exhibitor is responsible for the promotion of session. Advertisements in the Conference Program are welcome. Exhibitor is responsible for all fees associated with distributing materials Exhibitor is responsible for adhering to the session schedule and clearing the room after the session Proposals are currently being accepted on a first-come, first-served basis. All proposals must be submitted by October 6, 2017