County Commissioners Association of Ohio

Transcription

1 County Commissioners Association of Ohio 209 East State Street Columbus, Ohio Wednesday, July 11,

2 Shared services is a collaborative strategy that is fundamentally about optimizing staff, equipment and facilities and other corporate or public resources across jurisdictions to improve operational efficiencies and related outcomes. Additional Resources can be found at SkinnyOhio.org 2

3 Ohio s situation has been studied and well documented This isn t a Partisan Issue: Ohio s individual cities and townships have taken on expenses that are unsustainable, and the state s ability to assist them is limited. Regional approaches to collaboration and coordination are necessary to preserve services to Ohioans and achieve affordability. p.19 Compact with Ohio Cities Task Force, January, 2010 This isn t a New Issue: What the state has generally not done is step back and redesign major systems and their governance and finance structures with a goal of improving program and policy effectiveness. Redesigning Ohio, December 2010 This IS a Leadership Issue: The Commission, as a whole, concluded from testimony and research that the citizens of Ohio, in numerous cases, already enjoy some of the benefits of collaboration currently permissible under current law. It also determined, however, that in many cases, it wasn t the rules of the game that inhibited cost-saving collaboration, but rather the players in the game. Commission on Local Government Reform and Collaboration,

4 Statewide Examples of Shared Services Potential The Management Council of the Ohio Education Computer Network estimates that regional coordination of shared technology services, along with development of regional datacenters and shared cloud services could yield at least $91 million in accumulated savings over the next five years. A 2010 study by RCC Consultants indicates that utilizing MARCS (Multi- Agency Radio Communication System) at a statewide level through coordination of a system of systems could yield over $500 million in savings to ongoing capital and operating expenses for the state and local governments between now and A study by the Mercer Group indicated potential savings from pooling healthcare insurance purchases among Ohio school districts and institutions of higher education could result in savings of up to $318 million, or about six percent in costs, over a two-year period. 4

5 STATE OF OHIO MARCSIP Business Plan/Rollout July 11, 2012 County Commissioners Association of Ohio Columbus, Ohio SHARED COMMUNICATIONS SERVICES FOR OHIO PUBLIC SAFETY in the 21 st Century SHARED SERVICES Saves Money, Maximizes Interoperability, SAVES LIVES PAGE 5

6 AGENDA MARCS Today Our Shared Challenges Statewide System of Systems Solution Phased Build-out Diagrams LTE Footprint Project Schedule Project Results Partnership Tiers Program Financing Partnership Support Summary & Discussion PAGE 6

7 MARCS TODAY Statewide, robust, stable platform Over 40,000 radios activated Originally designed for 8, user agencies Original design 8 agencies! Solid Infrastructure 218 towers statewide Reliability maintained 20,010,102 minutes airtime 4/1/11 4/1/12 89,249,881 push-to-talks Continued high performance Average Grade of Service % Maximum hourly Utilization PAGE 7

8 MARCS CHALLENGES ECONOMICS 1337 Radio Systems in Ohio results in duplicative spending, reduces/negates interoperability CAPACITY Current MARCS platform service has met growth needs but is out of Radio IDs. LIFECYCLE SUPPORT Current MARCS platform core parts availability is a critical issue. NARROWBANDING Federal mandate means many agencies are faced with large scale upgrades MARCS needs to be a viable option, and is!. PAGE 8

9 MARCS S SOLUTION STATEWIDE PROJECT 25 STANDARD UPGRADE Project 25 upgrade to improve interoperability and eligibility for future federal grants. Upgrade is fully P-25 compliant, meeting all standards, including capability of migration to P-25 Phase 2. SYSTEM OF SYSTEMS Reduce the number of autonomous infrastructures by connecting and sharing network capacity. System capacity grows to 128,000 IDs. # 1 Strategic and Tactical Goal, Ohio Statewide Communications Interoperability Plan (SCIP) RANK ORDER PHASED Phases will be implemented first in areas of critical need. REUSE OF EXISTING HARDWARE Reuse of existing hardware has been emphasized to maximize cost savings. PAGE 9

10 HIGH LEVEL ROLL-OUT PLAN SHARED COMMUNICATIONS SERVICES FOR OHIO PUBLIC SAFETY in the 21 st Century PAGE 10

11 Current MARCS Tower Fleet PAGE 11

12 CURRENT MARCSIP SITES Current MARCSIP Sites PAGE 12

13 Phase 1 - IMMEDIATE NEEDS Current 3.5 Sites Current MARCSIP Sites PAGE 13

14 Phase 1 - IMMEDIATE NEEDS Implementation will be prioritized in the areas where customers have immediate needs due to aging systems and FCC narrowbanding deadlines. Clark County Sandusky County OSU Greene County? Clinton County? Morrow County! Fayette County! Current 3.5 Sites Current MARCSIP Sites PAGE 14

15 PHASE 1A: ZONE CORES Current 3.5 Sites Current MARCSIP Sites MARCSIP Core Switch PAGE 15

16 PHASE 1A: ZONE CORES Jefferson Zone Core added Upgrade existing Lake and SOCC Zone Cores v 7.13 CAD Upgrade to Premier One OSHP ODNR Others Current 3.5 Sites Current MARCSIP Sites MARCSIP Core Switch PAGE 16

17 PHASE 1B: HEAVY USER SITES Current 3.5 Sites Current MARCSIP Sites MARCSIP Added Sites PAGE 17

18 PHASE 1B: HEAVY USER SITES 6 Channel Transmitters at 24 Heavy User Locations Subscribers Current 3.5 Sites Current MARCSIP Sites Focus H/U Sites PAGE 18

19 PHASE 1C: BOLSTER BIDP SITES Current 3.5 Sites Current MARCSIP Sites MARCSIP Added Sites PAGE 19

20 PHASE 1C: Bolster BIDP Sites ADD 3 Channels to 6 Border Grant (BIDP) Sites Current 3.5 Sites Current MARCSIP Sites Focus BIDP Sites PAGE 20

21 PHASE 1D: INSTITUTIONAL SITES Current 3.5 Sites Current MARCSIP Sites MARCSIP Added Sites PAGE 21

22 PHASE 1D: INSTITUTIONAL SITES 6 Channel Transmitters at 19 Adult & Youth Institutional Locations Subscribers Current 3.5 Sites Current MARCSIP Sites Focus DRC/DYS Sites PAGE 22

23 PHASE 1E: OSU COVERAGE Current 3.5 Sites Current MARCSIP Sites MARCSIP Added Sites PAGE 23

24 PHASE 1E: OSU COVERAGE Franklin County 5 Site 12 Channel 700 MHz Overlay 6 Channel Transmitter at 1 Location Subscribers Current 3.5 Sites Current MARCSIP Sites Focus OSU support Sites PAGE 24

25 PHASE 1F: NORTHERN OHIO SITES Current 3.5 Sites Current MARCSIP Sites MARCSIP Added Sites PAGE 25

26 PHASE 1F: NORTHERN OHIO SITES 6 Channel Transmitters at 29 Locations Consoles Subscribers Current 3.5 Sites Current MARCSIP Sites Focus - geographic Sites PAGE 26

27 PHASE 1G: REMAINING LEGACY 3.5 Current 3.5 Sites Current MARCSIP Sites MARCSIP Added Sites PAGE 27

28 PHASE 1G: REMAINING LEGACY Channel Transmitters at 119 Locations Consoles Subscribers Current 3.5 Sites Current MARCSIP Sites Focus -geographic Sites PAGE 28

29 PHASE 1 COMPLETE!!!! ALL MARCSIP Sites PAGE 29

30 PHASE 2: QUANTAR UPGRADES System wide Upgrade Franklin County 5 Site 12 Channel 800 MHz Migration Upgrade 725 Existing Transmitters to P25 Across 192 Sites Current 3.5 Sites MARCSIP Sites PAGE 30

31 SYSTEM OF SYSTEMS Current 3.5 Sites Current MARCSIP Sites MARCSIP Core Switch PAGE 31

32 UPGRADE COMPLETE!! Current 3.5 Sites Current MARCSIP Sites PAGE 32

33 PROJECT SCHEDULE H2 H1 H2 H1 H2 H1 H2 H1 7/12 DDR 11/12 MFG & STGING 4/13 Phase 1A&1B 7/13 1C 8/13 1D 10/13 1E 12/13 1F 2/14 1G 10/14 Cutover & Finalization 12/14 Schedule 7/12 3/16 Ribbon Cutting Ceremony Oct Phase 2 12/15 FINALIZE 3/16

34 MARCSIP Results Statewide Project 25 Standard Upgrade Project 25 upgrade meets required eligibility for future federal grants. System of Systems Reduce the number of autonomous infrastructures by connecting and sharing network capacity. Meets Ohio SCIP Strategic Goal #1 and Tactical Goal #1. Exponential Increases in Capability and Capacities Radio ID s up to 128,000 Talk path capacity Portable radio coverage The Bottom Line Saves taxpayer s dollars Maximizes interoperability SAVES LIVES PAGE 34

35 MARCSIP Partnership Tiers Tier 1 Basic Subscriber Purchase radios, pay annual maintenance fees Tier 2 Enhanced Local Infrastructure Local partner funds enhanced capacity/coverage MARCSIP rebates 50% of costs via user fee rebate Tier 3 Connecting P-25 Zone Controllers Lucas & Butler Counties Tier 4 Sharing Core Resources County/Regional tower farms connected to MARCSIP Zone Controller generates cost avoidance Tier 5 Shared Zone Controllers Lake/Cuyahoga & Jefferson Counties PAGE 35

36 MARCSIP Financing COPS Funded Up to $90,000, Approved by Controlling Bd. 5/21/12 Upgrade Starts 7/1/12! Debt Reduction Via maintenance fees from end users Future Upgrades Software refreshes, TDMA (narrowbanding of 700 MHz) Infrastructure also via maintenance fees Goal 50,000 additional radios (&/or radio proxies) on system within next five years, allowing current $20/mo maintenance fee to remain stable PAGE 36

37 MARCSIP Partnership Support Please help spread the word! Shared Services, 21 st Century System of Systems concept critical to more effective governmental spending & public safety communications! Please do not consider a new radio system, or an upgrade to existing systems, or additional interoperability band-aids without considering and contacting MARCSIP! What are we missing? Outreach Points? PAGE 37

38 MARCSIP - Discussion Questions? Answers! Follow-up Darryl L. Anderson Ohio MARCS Director 30 East Broad Street 39 th Floor Columbus, Ohio darryl.anderson@ohio.gov 24/7/52!! PAGE 38

39 911 Landscape Issues Today: Current 911 systems are based on 40 year old telephone technology voice centric, land based 911 systems 330 Public Safety Answering Points (PSAPs) across Ohio PSAPs are not equipped to accept or respond to modern communication devices and information - Text, Data, Pictures/images and streaming audio or video Modernization of legacy/older technology must be accomplished to increase interoperability in and between PSAPs Existing funding model is not sustainable does not account for IP enabled devises PAGE 39

40 Statewide Emergency Services Internet Protocol Network Steering Committee, or - NG911! What is Next Generation 911? Interoperability and preparing for today Receiving and making voice, text or video emergency calls through wireline or IP based networks Receiving personal sensor notifications including collision detection systems medical alert system, etc. Transferring emergency calls to other PSAPs including supporting data Issuing area specific emergency alerts to wireline and wireless connected devises through voice or text messages PAGE 40

41 Next Generation 911 HB 509 created Statewide Emergency Services Internet Protocol Network Steering Committee Addresses development of NG911 IP based network Examines readiness of state s current technology infrastructure Researches legislative authority regarding governance and funding with recommendations Recommends policies, procedures and statutory or regulatory authority to effectively govern NG911 Designates NG911 Statewide Coordinator to service as POC with Feds Coordinates efforts with statewide initiatives and associations Recommendations and Report due November 15 th, including funding model! PAGE 41

42 Next Generation 911 Focus from State s perspective: Save taxpayers dollars; Increase efficiency; Reduce redundant activities; Leverage existing assets to support creation of an interoperable IP standards based network: o Work in collaboration to ensure citizen safety o More bandwidth to support more data o Shared infrastructure to reduce network, servers and storage costs o Standardized land base for use by all PAGE 42

43 Next Generation 911 State of Ohio Contact: Stuart R. Davis Assistant Director, Ohio Department of Administrative Services Chief Information Officer, State of Ohio 30 East Broad Street, 39 th Floor Columbus, Ohio cell office PAGE 43