Department Heads Meeting December 17, 2009

Transcription

1 Department Heads Meeting December 17, 2009 David B. MacFarlane PPA Department Heads: Dec 17, 2009 Page 1

2 Discussion Topics Science Policy Committee meeting Update on indirects budget Update on FY2010 budget process News items PPA Department Heads: Dec 17, 2009 Page 2

3 SPC Agenda PPA Department Heads: Dec 17, 2009 Page 3

4 Current staffing numbers Staff development positions Job Title AD LCLS PPA PSD SSRL Total Associate Staff Scientist Staff Scientist Senior Staff Scientist Distinguished Staff Scientist 1 1 Staff Scientist Total Research Scientist Physicist legacy classifications Physicist Engineering Grand Total Ph.D. only PPA Department Heads: Dec 17, 2009 Page 4

5 Demographics: PPA and AD 16 Accelerator PPA Cummulative Years from PhD 0 PPA Department Heads: Dec 17, 2009 Page 5

6 Output from SPC meeting Comments and observations Very impressed with LCLS performance & transition to user operations Applauds superb ongoing achievement by Fermi Encourages SLAC response to PASAG report, coordinated with other labs Staff development Strong push to extend rights and responsibilities for senior staff to include supervising postdocs, PI status, hiring and promotion Overall action items for May, 2010: Management plan for laboratory Description of 5-year plan for accelerator R&D Update on LCLS science and plans for managing user demand Plans to integrate PULSE & SIMES with a broader range of Stanford faculty/programs in energy research PPA Department Heads: Dec 17, 2009 Page 6

7 Recasting FY09 budget General & Administrative (G&A) Common Site Support (CSS) Lab Directed Res & Dev (LDRD) Institutional Capital Program (ICP) General Plant Projects (IGPP) General Purpose Equipment (IGPE) Total Indirect Rates on Labor & Travel Procurement (Effective) FY09 Mission Support Budget Total FY09 Budget Rate 15.5% 27.0% 1.5% 1.0% N/A 45.0% 5.5% (8.0%) $68,776K FY09 Budget Recast Rate 15.5% 30.9% 1.5% 1.0% 0.4% 49.3% 5.5% (8.2%) $75,066K PPA Department Heads: Dec 17, 2009 Page 7

8 Review of FY2010 Operations Budget Executive Council conducted extensive reviews of FY2010 operations budget Strategic challenge is a $100M+ estimate for major investments, infrastructure, and process modernization over the coming decade Emphasis in FY2010 on Computing and CFO organization Goals for computing Create an IT plan with services and fair allocations Establish computing strategy, including data center Fill key IT management functions Begin analysis and upgrade planning for core business systems Reduce costs of existing services through efficiency, economy of scale PPA Department Heads: Dec 17, 2009 Page 8

9 Review of FY2010 Operations Budget Goals for CFO s office Build an organization to support multi-program laboratory Design and implement systems & processes, e.g., accounting and control, time cards, expanded B2B Design financial management model Move towards centrally managed/field deployed model Budget review Minimum increase of $5.4M to deliver ARRA/major project support, compliance-driven activities, IT and CFO improvements Closely scrutinized recommended increases and scrubbed items ($3.3M) Business systems, SharePoint, web site, telecommunications Financial services, including user support, payroll & reporting, financial operations Compliance and safety related, and communications & outreach About $1.65M of existing funds were also reallocated to higher priority tasks PPA Department Heads: Dec 17, 2009 Page 9

10 FY10 provisional rates FY09 Budget Rate FY09 Budget Recast Rate FY10 Provisional Rates General & Administrative (G&A) 15.5% 15.5% 17.5% Common Site Support (CSS) 27.0% 30.9% 30.4% Lab Directed Res & Dev (LRDR) 1.5% 1.5% 2.4% Institutional Capital Program (ICP) 2.1% General Plant Projects (IGPP) 1.0% 1.0% N/A General Purpose Equipment (IGPE) N/A 0.4% N/A Total Indirect Rates on Labor & Travel 45.0% 49.3% 52.4% Procurement (Effective) 5.5% (8.0%) 5.5% (8.2%) 6.2% (9.4%) FY09 Mission Support Budget Total $68,776K $75,066K $89,350K PPA Department Heads: Dec 17, 2009 Page 10

11 Implications for HEP budget Professional centers Scientific computing Indirect rate changes ICP Total Indirect Rates on Labor & Travel FY09 Recast + $633K + $3055K + $2069K - $600K + $5111 FY10 Forecast + $600K + $3100K + $3500K + $7200K Expect Program Support rate for PPA will be ~10% Strategy: Short-term we have reserved FY09 carry-forward to deal with this change and we are discussing other offsetting measures with lab management Longer-term we may need to evaluate use of services, evolution of scientific computing needs, and enter into discussions with OHEP about ways to accommodate PPA Department Heads: Dec 17, 2009 Page 11

12 Current FY2010 Budget Suggested B&R Realignment Anticipated supplemental requests Description FY 2009 final FY 2010 IFP FY10 Bottoms-up Notes Core research Proton research 5,321 3,800 4,195 3, Transition to reduced ATLAS model Electron research 8,319 7,316 8,594 7,649 Retain FY2009 levels and slow transition away from BABAR, SiD Nonaccelerator research 18,945 17,945 20,243 19,513 Growth of CDMS from redirection Theory 7,795 7,795 7,433 7,433 Core research total 40,380 36,856 40,464 38, Core technologies R&D Accelerator science 8,572 9,304 9,094 9,304 Accelerator science equ 1, Accelerator development 4,052 4,052 3,887 4,052 Detector R&D 3,194 3,178 3,710 3, Growth of device development effort (partly redirected) and LCSim support (new) HEP Computation - G Agreed support for GEANT4 effort Core technologies R&D total 16,969 16,764 17,765 17, Core programs total 57,349 53,620 58,229 56,124 1,200 HEP Computation - Inspires, SciDB and Other 1,397 1,000 Includes SPIRES and computing R&D activities mostly supported under detector operations in the past BABAR detector operations and D&D 7,650 9,004 7,819 7,600 Inlcudes BABAR management, BABAR computing support and BABAR D&D project BABAR equipment 2, PEP-II MMS 2,956 2,553 2,440 2,553 Other B Factory ops/d&d 13,526 12,437 12,520 12,033 0 ATLAS M&O support 622 1,263 1,296 1,263 LSST R&D 2,824 3,000 3,000 3,000 1,355 Additional LSST PED to March 2009 level CDMS R&D 500 Additional M&S for CDMS for SNOLab R&D program ILC R&D 12,434 11,766 11,575 11,766 LARP 1,727 1,931 1,930 1,931 FACET operations 0 5,100 3,000 3,000 Currently estimating $1.5M for operations in FY2010, but anticipate several FACET related AIP projects this year ESTB construction 1,539 Test Beam proposal phase 1 Projects/LHC/ILC/Other 17,607 23,060 20,801 20,960 3,394 Total 88,482 89,117 91,550 89,117 4,594 PPA Department Heads: Dec 17, 2009 Page 12

13 News items Safety and work planning related Project safety oversight and review with revamped role for SOC Corrective action plan from Assist Visit on WPC ESTB funding PEMP grades for FY2009 FACET Director s Review and implications PPA Department Heads: Dec 17, 2009 Page 13

14 PEMP Grades SLAC Grades for Fiscal Years Area FY06 FY07 FY08 FY09 Mission Accomplishment (Quality and Productivity of R&D) A A- A A- Construction and Operation of Research Facilities A- A- Science and Technology Project/Program Management B+ B+ Contractor Leadership/Stewardship A- A- Environment Safety and Health C+ C+ B B+ Business Systems B B Facilities Maintenance and Infrastructure C+ B+ B Security and Emergency Management B B B B+ PPA Department Heads: Dec 17, 2009 Page 14