Dakota County Community Development Agency Eagan, Minnesota

Transcription

1 Dakota County Community Development Agency Eagan, Minnesota Request for Proposals for Consulting Services Related to Potential Governmental Actions That Would Result in Enhanced Broadband Services in Dakota County Dakota County Community Development Agency 1228 Town Centre Drive Eagan, MN

2 Table of Contents Page A. Background Information 1. County and cities demographics and other information 3 2. Past discussions and efforts in joint broadband development 4 within the County 3. Existing publicly owned fiber maps county and city 4 4. Location of publicly owned facilities including 800 MHz towers 4 5. Guiding public policy principles of the State and County 4 6. Existing broadband providers in the County 5 7. Dakota County Data Network Strategic Plan Capital Improvement Plan 5 B. Instructions for Proposers and Required General Proposal Content 5 C. Required Deliverables from the Study 7 D. Schedule Target Dates 9 Appendices A. Dakota City and County Managers Group Broadband Subcommittee B. High Performance Partnership (HiPP) Dark Fiber Subcommittee C. Existing Publicly Owned Fiber Map D. Location of Publicly Owned Facilities Including 800 MHz Towers, to be served by the I-Net 2 System City and County E. Dakota County Network (Fiber) Strategic Plan F. Dakota County Five Year Capital Improvements plan 2

3 Dakota County, its Cities and the Dakota County Community Development Agency (CDA) hereby solicit assistance in the advancement of their broadband vision: Mission: To position Dakota County as the place of choice for broadband technology. Goals: Provide broadband technology that addresses the following needs and expectations Speed (symmetry in upload and download time) Reasonable cost Reliability (multiple paths) Access (multiple providers) Objectives: If the Dakota County Community can provide broadband technology to meet the identified goals, then the following objectives could be achieved: Enhance economic development opportunities Grow more home-based businesses Maintain increases in residential home values Increase efficiencies of local government services Increase reliability and redundancy of system through increased interconnectedness with adjoining counties and the state Increase efficiencies of local government services Increase reliability and redundancy of system through increased interconnectedness with adjoining counties and the state A. Background Information 1. County and cities demographics and other information Dakota County is the third most populous county in Minnesota. The county is bordered by the Minnesota and Mississippi Rivers on the north, and the state of Wisconsin on the east. Dakota County comprises the southeast portion of seven-county Minneapolis Saint Paul, the sixteenth largest metropolitan area in the United States with about 3.3 million residents. The 2010 census estimates the county population at 398,552. The county seat is Hastings on the eastern side of the county but influence shifted westward during the 1960 s and 1970 s when Interstate 35W and Interstate 35E better-connected the western half of the county to Minneapolis and Saint Paul. The county has a total area of approximately 585 square miles. The county government has steadily preserved farmland and continues to acquire new permanent natural lands in the southern townships. This has further defined the boundaries between urbanized and rural areas which is visible at the outskirts of the developed cities. (1) In addition to the numerous independent school districts, there are two colleges in the county the Dakota County Technical College in Rosemount and Inver Hills Community College in Inver Grove Heights. Both are part of the Minnesota State Colleges and University System (MnSCU). Several other colleges and universities have satellite facilities in the county. (1) Wikipedia 3

4 More detailed demographic data is available at the 2010 Census Quick Facts and the American Community Survey Data associated with it and Also of particular interest will be the Business Quick Links found at: Still more data can be found at: Of particular interest would be in the Reports and Projects area specifically the 2012 Socio Economic Profile and the 2011 Economic Indicators reports Past discussions and efforts in joint broadband development within the County Considerable discussion regarding the broadband needs of the County has occurred over the past years. This has most notably occurred among two groups The Dakota City and County Managers Group Subcommittee on Broadband and the High Percentage Partnerships (HiPP) Dark Fiber Subcommittee. Summaries of their work and meeting notes are attached as Appendix A and Appendix B. 3. Existing publicly owned fiber maps county and city Dakota County and its cities presently own a significant amount of fiber optic cable throughout the County. Appendix C is a generalized map that shows those facilities. 4. Location of publicly owned facilities including 800MHz towers, to be served by the I- Net 2 System city and county The CDA and its partners desire to better understand what sorts of system improvements would be necessary to link each designated public facility in the County with broadband capabilities. In general this would be the significant county buildings, including the County Court House, the County Administrative Center, and the County Jail in Hastings, the Apple Valley Western Service Center, the West St. Paul Northern Service Center, the Empire Township Transportation Building, the Dakota Communications Center in Empire Township, the Dakota County CDA offices in Eagan, the nine county libraries, all public schools in the county, the ten 800 MHz towers, and each City Hall in the County. Many of these facilities are presently served by fiber optic cable but some gaps may exist. The envisioned I-Net 2 would be a system that links and serves these public sites with a system that utilizes existing publicly owned communication facilities including fiber optic cables, and necessary additions to that system to allow that service. Appendix D shows public facilities that would need to be served by such a system. Section B following further expands on the possible nature of the I-Net Guiding public policy principles of the State and the County The City and County Managers Group has adopted the Mission Statement recited at the beginning of this RFP document regarding the advancement of broadband services in the County. The State of Minnesota adopted legislation creating the Ultra-High-Speed Broadband Goal Task Force. The Task Force Final Report can be found at:

5 For its own network purposes Dakota County has adopted the Network (Fiber) Strategic Plan shown in Appendix E. 6. Existing broadband providers in the County Business and residential service providers in Dakota County include: ACC Business, Airband Communications, AireSpring, Alpheus Communications, AT&T, Cbeyond, CenturyLink, Charter, Comcast, EarthLink Business, Ernest Communications, Frontier Communications, GTT, Integra Telecom, Level 3 Communications, MegaPath, Mosaic NetworX, NetWolves Corporation, New-Cloud Networks, Nextera Communications, Nitel, PowerNet Global, ReaLLinx, Inc., TelePacific Communications, Telnes Broadband, Telx, Time Warner Cable Business Class, tw telecom, USA Digital Communications, Verizon, Velocity Telephone, Vocal IP Networx, West IP IP Communications, Windstream Communications, XO, and Zayo The providers offer varying service availabilities across differing service areas across the county. The Connect Minnesota website maps existing broadband coverage in Dakota County at the following: Connect Minnesota is a subsidiary of Connected Nation and operates as a non-profit in the state of Minnesota, in partnership with the Minnesota Department of Commerce. Connect Minnesota works with all broadband providers in the state of Minnesota to create maps of broadband coverage to assist in identifying remaining gaps in broadband availability. 7. Dakota County Data Network Strategic Plan Capital Improvements Plan Dakota County is presently engaged in a five year capital improvements planning effort to further extend its fiber system. See Appendix F. B. Instructions for Proposers and Required General Proposal Content 1. This RFP document is available upon request to all potential respondents in hard copy and or PDF formats. Inasmuch as several of the pages are themselves merged previously existing PDF documents, respondents are encouraged to obtain the PDF version to allow more complete enlarged views of the documents. Requests for the RFP documents should be made to : 5

6 Andrea Brennan Dakota County Community Development Agency 1228 Town Centre Drive Eagan, MN (651) Respondents shall include fifteen (15) copies of their proposal documents. Proposals shall not exceed ten (10) pages (font size 11) with no more than thirty (30) additional pages for appendices. 3. Proposals shall include data relating to company ownership, capitalization, experience history and staffing. Project team members must be identified and summaries of their qualifications included. Any proposed sub-consultants that would be involved in the work should also be identified. Upon contract finalization, assignment of the work to others beyond those identified must be approved by the CDA in writing. Any and all potential conflicts of interest shall be identified. 4. Proposals shall include summaries of similar projects completed by the respondent with references for these projects and other references as appropriate. 5. Proposals shall also include a narrative summarizing the respondent s understanding of the work and the proposed approach to completing the work, including project milestones and completion dates. 6. Proposals shall include proposed compensation for the study with proposed hourly rates and total not-to-exceed costs to the CDA. 7. Insurance The successful respondent will be required to furnish appropriate certificates of insurance as a part of the final contract negotiations. 8. Selection Criteria i. Experience on similar projects ii. Understanding of work and proposed approach iii. Cost iv. References 9. The CDA reserves the right to reject any or all proposals. As noted in the schedule in Section D, the final contract details and form will be negotiated after selection of a successful proposer. The CDA also specifically reserves the right to negotiate with proposers to potentially enlarge or reduce the scope of the work. 10. It is envisioned that the CDA may complete subsequent work based on the recommendations coming from this study. Those supplementary efforts may include a study of the various legal implications of recommended alternatives, studies on required public financing for the alternatives, options for governance of the recommended systems under the various business models, a public involvement / consensus building plan, and a communications plan. Thus respondents should not include significant efforts for these areas in the study nor an in-depth legal analysis of the various options but should identify legal and other impediments to the extent that they are aware of them. Analyses of economic impacts of the various potential actions should be based on demographic information included in this RFP and or existing in other publicly available sources. New research and or additional demographic information need not be compiled as a part of the work. 11. A pre-proposal informational webinar is scheduled for January 7, 2014 at 3:00 PM at the CDA offices in Eagan. The purpose of the session will be to respond to comments or

7 questions regarding the RFP document and process. Participation is strongly encouraged. Contact Andrea Brennan for webinar details. 12. Questions regarding the RFP should be directed to Or Craig L. Ebeling 2805 Crater Court Burnsville, MN Andrea Brennan Dakota County Community Development Agency 1228 Town Centre Drive Eagan, MN (651) C. Required Deliverables from the Study 1. A summation of Best Management Practices in this subject area from urban areas similar to Dakota County across the US. Particularly, the experiences in Carver County, Scott County and Anoka County, Minnesota should be included. 2. Supplemental compilations of the broadband visions, goals and achievements for cities in Dakota County and Dakota County government itself. 3. Documentation of the needs for bandwidth and capacity for governments in the County individually and in the aggregate. This will include the County government itself and cities within the county. Are improvements needed and if so what bandwidths and capacities should be the target? 4. Documentation of the needs for bandwidth and capacity for businesses, educational facilities and non-profit entities in the County individually and in the aggregate. This should include a good estimation of bandwidths and capacities that are presently available. Are improvements needed and if so what speeds and capacities should be the target? 5. Proposed closing of gaps and additional facilities required to serve all city and county facilities in the county (I-Net 2) and estimated costs for the system. Advantages and disadvantages of the various potential technologies should be explained including but not limited to Wi-Fi (802.11), WiMAXX (802.16) and fiber optics. A recommendation on the most appropriate technology / technologies should be included. 6. Analysis of capabilities / capacities of I-Net 2 available beyond its required governmental uses. 7. Identification of the measureable benefits of the improved governmental efficiencies of I-Net 2 and the metrics used to quantify the gains. 8. Identification of the measureable benefits of the economic development impact of private usage of I-Net 2 including new business creation, strengthening and expansion 7

8 of existing businesses, education and healthcare, and entertainment and other residential uses including telecommuting and the metrics used to quantify the gains. 9. Analysis of potential expansions of I-Net 2 to provide a system that would be viable for outside private entities (referred to as the C-Net 2 ) potentially including wholesalers and/or ISP/content providers, and estimated costs for those expansions. Advantages and disadvantages of the various available technologies should be explained including but not limited to Wi-Fi (802.11), WiMAXX (802.16) and fiber optics. A recommendation on the most appropriate technology / technologies should be included. 10. Analysis of economic development impact of the C-Net 2 concept in Dakota County. This should include the aspects of new business creation, strengthening and expanding of existing businesses, education, government, healthcare, and entertainment and other residential uses including telecommuting in Dakota County. 11. Analysis of options for implementation and operational business models for C-Net 2. Begin by discussing the economic future for Dakota County and its residents if the C- Net-2 option is NOT implemented the Do Nothing option. Several implementation concepts (four or more) should be analyzed and presented perhaps including but not limited to the following approaches. Also discuss an example implementation of each concept. After discussing the relative merits and challenges of each concept rank the alternatives that are discussed in terms of viability for Dakota County. i. Utility Concept 1 - Governmental utility finances, constructs, operates the entire network and sells access to one or more ISP/content providers ii. Utility Concept 2 - Governmental utility constructs and operates all of or portions of the network and provides dark fiber services only or additionally ISP/content services to large customers only government, schools, large business iii. Joint Venture Concept 1 Government entity finances and constructs the entire network system with a private sector (non-profit or for-profit) entity operating the system and serving as a wholesale provider to multiple ISP/content providers iv. Joint Venture Concept 2 Governmental entity finances and constructs the entire network system with a private (non-profit or for-profit) entity operating the system and serving as the exclusive ISP/content provider for a predetermined and finite number of years. v. Private Sector Entrant Governmental entity entices an exclusive private sector provider to enter the market. Government may provide some of the system facilities, make financing incentives available, ease or remove barriers such as ROW or permitting fees, or serve as anchor tenants (possibly with other entities, like schools, hospitals, or large businesses) vi. Cooperative Concept 1 - An existing or newly formed cooperative finances, builds and operates the entire system and sells retail (ISP/content) and / or wholesale (dark fiber only) telecommunications services to residents, businesses, government and institutional users. 8

9 vii. viii. ix. Cooperative Concept 2 - An existing or newly formed cooperative in partnership with a governmental entity finances, builds and operates the entire system and sells retail (ISP/content) and/or wholesale telecommunications (dark fiber only) telecommunications services to residents, businesses, government and institutional users. Non-Profit Concept 1 - An existing or newly formed non-profit finances, builds and operates the entire system and sells retail (ISP/content) and/or wholesale telecommunications (dark fiber only) telecommunications services to residents, businesses, government and institutional users. Non-Profit Concept 2 - An existing or newly formed non-profit in partnership with a governmental entity finances, builds and operates the entire system and sells retail (ISP/content) and/or wholesale telecommunications (dark fiber only) telecommunications services to residents, businesses, government and institutional users. 12. Glossary of Terms 13. Brief Appendix - Tutorial on Existing Technologies D. Schedule Target Dates 1. December 9, CDA begins distribution of requested RFP s 2. January 7, :00 PM - Pre-proposal webinar 3. January 22, :30 P.M. - Proposals due at the Dakota County Community Development Agency (CDA), 1228 Town Centre Drive, Eagan, MN February 21, 2014 Review of proposals completed 5. February 28, 2014 Discussion on potential cost sharing among project partners 6. March 3, 2014 All firms notified of short list selection and interviews scheduled 7. March 15-28, 2014 Interviews completed 8. March 31, 2014 Successful proposer notified 9. April 30, 2014 Final contract negotiations completed and Notice to Proceed issued 10. Execution of the study work with schedule and milestones as per the final contract which will provide for completion on or before November 1,

10 Appendix A The Proceedings of the Broadband Subcommittee Dakota City and County Managers Group Dakota County, Minnesota 1

11 Appendix A Dakota City and County Managers Group Broadband Subcommittee The Dakota County Administrator and the City Administrators / City Managers meet each month to discuss items of mutual interest. While the group has no legal standing it has accomplished much over the years to gain efficiencies to better serve the citizens of the county. In late 2007 the Group determined that it should better understand broadband services in the county and that it should identify activities that the cities and county should be engaged in to help to assure that Dakota County residents and businesses had access to reasonably priced broadband services. Towards that end the Group appointed a subcommittee to work in this area. The subcommittee had its first meeting on January 11, 2008 and continued to meet though 2011 at which point it suspended its work pending recommendations from the High Percentage Partnerships (HiPP) Committee. Subcommittee representatives checked in with the Group during the period of its work. Subsequent to the HiPP Committee recommendations the Group determined to reinitiate the working of the subcommittee. The Group adopted the following Mission Statement which the Subcommittee focused on during its meetings: Mission: To position Dakota County as the place of choice for broadband technology. Goals: Provide broadband technology that addresses the following needs and expectations Speed (symmetry in upload and download time) Reasonable cost Reliability (multiple paths) Access (multiple providers) Objectives: If the County can provide broadband technology to meet the identified goals, then the following objectives could be achieved: Enhance economic development opportunities Grow more home-based businesses Maintain increases in residential home values Increase efficiencies of local government services Increase reliability and redundancy of system through increased interconnectedness with adjoining counties and the state 2

12 The subcommittee began its meetings by reviewing the Mission Statement and asking the question: What are reasonable expectations for what we can do? Are we doing anything meaningful? The subcommittee discussed topics including but not limited to the following: The status of fiber mapping in the county public and private There was a realization that the incumbent providers will not share their network information despite right-of-way ordinances requiring that sharing. Attorneys were consulted who advised that cities abilities to compel the delivery of this information are unknown it has not been tested in the courts. The status of publicly owned fiber as essential service infrastructure Of particular interest was whether or not eminent domain could be utilized to acquire necessary right-of-way. Preliminary reports from Kennedy-Graven and Campbell- Knutson (legal firms) were that under certain conditions, cities WERE authorized to construct fiber optics infrastructure and that eminent domain would be available for that construction. The role of geographic information systems (GIS) in fiber optics mapping The need to educate the public on the role that broadband plays in our lives, for now and in the future The subcommittee determined to work on this and with the help of the Dakota County Community Development Agency (CDA) they were able to prepare and distribute an educational video. This involved interviewing video production companies, working with the selected vendor to devise the video content and overseeing its distribution to users. Monitoring of the state Ultra-High-Speed Broadband Goal Task Force activities (Member Tom Garrison was also a member of this task force.) Monitoring of possible grant funding opportunities through the American Recovery and Reinvestment Act (ARRA) It was ultimately concluded that the funding was more targeted to rural areas. Monitoring of the Scott County broadband project Monitoring the Google Request for Proposals Several individual cities did ultimately submit applications although none were selected by Google Right-of-Way Ordinances evaluations Individual ordinances were analyzed and compared and tabulated. The subcommittee interacted with the CONDAC group of county directors of public works and also the various city and county right-of-way permit supervisors. This ultimately led to an innovative single point right-of-way application portal for the county and all of its cities. Worked to elevate the profile of Dakota County broadband efforts - This work ultimately resulted in the publication of a very favorable article about the county and especially its right-of-way processes in a national trade magazine OSP Magazine. 3

13 In summary the subcommittee was composed of dedicated people from the various cities and Dakota County. They wrestled with the issues surrounding broadband in the County. Apart from the gains made from information sharing the following specific accomplishments were achieved: A very high quality educational video was prepared and viewed by thousands of County residents increasing their understanding of broadband The groundwork was laid for an innovative single-point-of-application for right-ofway permits for all of Dakota County. The status of the county as a good place to build broadband facilities was elevated by the publication of the article in the trade magazine. 4

14 Appendix B The Proceedings of the Dark Fiber Subcommittee The High Performance Partnerships (HiPP) Consortium Dakota County, Minnesota

15 Appendix B High Performance Partnership (HiPP) Dark Fiber Subcommittee In 2004, Dakota County and its cities formed the HiPP consortium. The members were very interested in exploring possible collaborations that would result in better public service for the taxpayers of the county. They were however wary of forming yet another level of government. Because of that concern HiPP has remained a consortium with no legal form or ability to conduct business other than a very simple Memorandum of Understanding (MOU) that established a Steering Committee and pledges that the members will continue to participate in the efforts of the consortium. HiPP has however given birth to several specific and tangible efforts and organizations, the most notable of which is the Dakota Communications Center, a joint powers agency that provides public safety dispatching / 911 services to all public safety agencies in the county. HiPP periodically evaluates ideas for greater governmental collaboration. The process that is used involves brainstorming various concepts, ranking them in terms of probability of success and impact and then selecting the best five or six for further thought and investigation. The latest of these evaluation exercises occurred in One of the ideas selected for further consideration was the possible joint development and usage of publicly owned fiber optics in the county. The HiPP Steering Committee appointed a subcommittee to oversee those further discussions. The subcommittee met periodically throughout 2011 and They devised a statement of vision for broadband in Dakota County and formulated a list of policy questions that will need to be addressed to move further efforts along. Among their other specific accomplishments was the finalization and implementation of a joint, county-wide, single-point-of-contact for all right-of-way permitting in the County a very important step in governmental efficiency and better service for right-of-way users. They also worked with the Dakota County Geographic Information Systems and Information Technology staffs to create a county-wide map of publicly owned fiber.

16 Appendix C Existing Publicly Owned Fiber Map

17 149 4 WEST ST PAUL 45 6 Legend SOUTH ST PAUL Other 156 Publicly Owned 110 Telecom Owned Other MENDOTA HEIGHTS 73 Publicly Owned Telecom Owned 31 I-Net Fiber Buildings 52 Municipal Boundaries 26 Parcels EAGAN BURNSVILLE 2 INVER GROVE HEIGHTS 13 35W 1 35E 3 Miles APPLE VALLEY NININGER TWP 52 ROSEMOUNT HASTINGS 5 COATES LAKEVILLE 60 EMPIRE TWP VERMILLION TWP S FARMINGTON 70 RAVENNA TWP MARSHAN TWP A 31 CASTLE ROCK TWP DOUGLAS TWP 50 HAMPTON TWP EUREKA TWP N 83 80S RANDOLPH TWP WATERFORD TWP SCIOTA TWP 90 GREENVALE TWP

18 Appendix D Location of Publicly Owned Facilities Including 800 MHz Towers, to be Served by the I-Net 2 System City and County

19 nm nmnm nm nm nm ^_ Æc nm ^_ ^_ Æc "ñ # nm nm nm nm # nm ^_ Æc nmnm ^_ Æc nmnm # nm nm nmnm nm nmnm nmnm nmnmnm nm nm nm nm nm ^_ nmnm nm nm # nm nm nm nm Æc nm nmnm nmnm nm nm nm nm nm nm ^_ Æc ^_ "ñ Æc # nm # nm nm nm nmnmnm nm nmnm nm nm Æc ^_ ^_ # nm nmnm nm nmnm Æc ^_ "ñ ^_ ^_ ^_ ^_ ^_ # Dakota County Public Facilities ^_ ^_ nm nm "ñ"ñ"ñ Æc nm ^_ nmnm # ^_ ^_ ^_ # ^_ nmnm ^_ ^_ ^_ Miles Map dated December 2013 nm nm nm Elementary Schools Middle Schools High Schools ^_ City Halls ^_ Township Halls "ñ County Service Centers Æc County Libraries # CDA Empire Shop DCC # 800 Mhz Towers / Prepared by the Dakota County Office of GIS

20 Appendix E Dakota County Network (Fiber) Strategic Plan

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24 Appendix F Dakota County Five Year Capital Improvements Plan

25 Dakota County Data Networks CIP Introduction Purpose Data networks, using broadband technology to provide Internet access, are essential for County business and other public institutions. In Dakota County, the Information Technology (I.T.) department is responsible for development and maintenance of the CIP for data networks (a.k.a. fiber). Information Technology will lead the County s strategic development of broadband infrastructure to connect County buildings with a high speed data networks and for connecting the County to other institutional or commercial networks as appropriate and beneficial. Definitions Dakota County s interagency collaborative networks fall into one of these three categories: Dakota County Network: Network connections explicitly used for Dakota County Government services. Institutional Networks: Network connections for educational, state, municipalities, and any other government agencies beyond Dakota County Government. Commercial Networks: Network connections for business partners, economic development, and any other commercial entities. The Dakota County Network is further broken down into three tiers: Core o Networks to and from the County s internet service provider (State of Minnesota) and all principle Dakota County facilities, and networks connecting principle Dakota County facilities to one another. Examples of locations serviced by core networks: Administration Center Law Enforcement Center Western Service Center Northern Service Center Judicial Center Juvenile Service Center Data 1

26 Satellite o Networks provided by Dakota County for County staff at facilities other than those serviced by core networks. Examples of locations serviced by satellite networks: Historic sites and museums Drug Task Force Soil and Water Conservation District All libraries Extension and Conservation Center All license centers Empire Transportation Facility All parks and trails Community Development Agency Remote o Networks provided by Dakota County to non-staffed County locations. Examples of locations serviced by remote networks: Sensors at Lake Byllesby Dam 800MHz emergency response towers County highway traffic signals Well water sensors Governance and consultation Information Technology is responsible for the development and maintenance of a five-year CIP with annual updates. In addition, I.T. will facilitate a workgroup responsible for creating prioritization criteria and procedures for pursuing data network opportunities. The group will meet at least annually to advise I.T. on CIP development and to update the criteria and procedures as needed. Group representatives from the following areas will be appointed by County Administration, at the recommendation of department heads: Information Technology Parks and Greenways Transportation Libraries Facilities Management Financial Services County Attorney s Office Office of Planning Risk Management Workgroup representatives are responsible for ensuring communication and consultation with the I.T. Director if these departments encounter network connectivity issues or opportunities that impact the overall network infrastructure. Data 2

27 Information Technology will also coordinate with key external partners annually (e.g., cities, school districts) to identify projects, priorities, and collaboration opportunities as the CIP is being planned for that year. As appropriate, this consultation with external partners will coordinate and complement other similar efforts by internal County departments, such as Transportation. Vision The vision for the Dakota County data network, operationalized through the CIP, is that it: Provides access to data networks at all major County facilities. Supports essential County business needs. Assures stability and redundancy as correlated to priority locations in Dakota County s network (core, satellite, and remote). Fill gaps and meet County obligations for funding needed to enable projects to occur. Address known deficiencies, build redundancy where needed, or prepare for future needs Data networks are considered complete when they meet three criteria: Exist: conduit and fiber and electronics are in place. Available: ready for County business not already allocated for exclusive use by someone else. Robust/redundant: sufficient to support future needs (have excess capacity) and include enough connections to provide backup in case of failure elsewhere on the network. Principles In addition to supporting the overarching vision for the Dakota County network, the following principles will be used by I.T. in prioritizing and recommending projects: Ownership: The County prefers County-owned or publicly-owned networks for conducting core public business functions, reducing reliance on privately-owned data networks. Cost Sharing: The County prioritizes cost-sharing for projects to build the overall data network with the County. Specific costsharing targets or requirements will be developed in the near future, using other internal models. Dig Once: Where possible and appropriate, conduit should be installed during construction planned for other purposes, such as road or trail construction, to minimize the cost and disturbance of installing conduit separately at a later date. Funding and Implementation The workgroup will use the vision and principles to develop specific criteria and methods for prioritizing planned projects and opportunistic ventures within the CIP. Using the defined networks and tiers, criteria may include the degree to which the project: Data 3

28 impacts County business; enhances County partnerships; and allows for future connection opportunities or enables further collaborations. Information Technology is responsible for the review and evaluation of individual projects as opportunities arise outside of the Data Networks CIP. A set-aside fund is available for this purpose. In line with the budget compliance policies, I.T. will be allowed to draw funds up to $25,000 with the approval of the I.T. Director, $25-50,000 with County Administrator approval, and more than $50,000 with Board approval. For projects approved in the CIP, I.T. will work with Financial Services arrange the necessary funding for the cost of conduit, additional labor costs associated with the installation of the conduit, additional material costs (hand holes, locate poles, etc.), managing the costs and payments for conduit installation, and inspecting the installation for completion. Information Technology will account for location, relocation, and maintenance costs associated with the conduit. Information Technology, in collaboration with Parks, Facilities, or Transportation, will provide design details for the conduit installation. Dakota County Facilities, Transportation or Parks will be responsible for integrating the conduit installation into the overall project plan, and overseeing the physical installation of the conduit. Documentation The workgroup will maintain record of its recommendations. Information Technology is also responsible for monitoring and maintaining the Data Networks CIP. In addition, I.T. will maintain a project management site and database linked to spatial analysis (GIS) that indicates existing fiber optic infrastructure, as well as planned infrastructure. Other Considerations The Data Networks CIP does not contain those projects that provide for the installation of fiber but are components of other capital projects. For example, certain Transportation and Regional Railroad Authority CIP projects contain monies for the installation of data network components, such as fiber network connections to operate transit-supporting technologies. Although these monies are not located in the Data Networks CIP, it is important to note other investments the County and Regional Railroad Authority make in the data network. Table 1 outlines the other data network expenditures located in other sections of the CIP. Data 4

29 Table 1: Other Dakota County CIP Data Network Projects County Project No. Project Location Project Description Budget Location CSAH 52 From the West County Line to Chippendale Transportation CIP Avenue CSAH 32 From Slater Road to CSAH 31 Transportation CIP Additionally, the Data Networks CIP may not contain project worksheets for certain data network projects. These projects are not included as they are still in a planning phase where project cost estimates are not yet available and County involvement has not been clearly defined. These projects may be included in future Data Networks CIPs or, if necessary, may require a budget amendment during the given CIP year. County staff are currently aware of the following such projects: Sibley-Renville County Fiber Project; Dakota County Recycling Zone. Data 5

30 This page was left blank intentionally. Data 6

31 Data Networks Capital Improvement Program SHEET PAGE PROJECT DESCRIPTION PROJECT LOCATION ANNUAL FEDERAL STATE INTERFUND FUND TOTAL LIFE NETWORK # # COST TRANSFERS BALANCE PROJECT COST TIER 2014 Projects Proj 1 Data 9 Redundant Public Sector Network Hastings to West St. Paul 500, , ,000 Institutional Netwo Proj 2 Data 10 HWY 61 Bridge Hastings, MN 100, , ,000 0 Proj 3 Data 11 Fiber optic connection Wentworth Library 50, ,000-50,000 0 Proj 4 Data MHz Radio Tower Redundant Fiber Multiple Locations 60,000 60, ,000 Dakota County Netw Proj 5 Data 13 Fiber Repopulation DCTC to HWY 3 30, ,000 30,000 Institutional Netwo Proj 6 Data 14 Hastings LeDuc House Fiber Hastings, MN 50, ,000 50,000 Institutional Netwo Proj 7 Data 15 Northern Dakota County public sector network Northern Dakota County 500, , ,000 0 Proj 8 Data 16 High-Density Communications Corridor Robert Street 300, , ,000 Institutional Netwo Proj 9 Data 17 Traffic Signals Countywide 100, , ,000 Institutional Netwo Proj 10 Data 18 Waste Treatment Plant (Met. Council) Hastings 30,000-30, ,000 0 Proj 11 Data 19 Miscellaneous Projects Systemwide 50, , ,000 To be determined Proj 27 Data 35 Fiber optic connection Dakota Lodge, Inver Glen, Museum 150, , , Total 1,920,000 60,000 30, ,000 1,530,000 2,650, Projects Proj 4 Data MHz Radio Tower Redundant Fiber Multiple Locations 20,000 20, ,000 Dakota County Netw Proj 9 Data 17 Traffic Signals Countywide 100, , ,000 Institutional Netwo Proj 11 Data 19 Miscellaneous Projects Systemwide 50, , ,000 To be determined Proj 12 Data 20 Fiber upgrade Apple Valley 300, , ,000 Institutional Netwo Proj 13 Data 21 Fiber upgrade Burnsville 200, , ,000 Institutional Netwo Proj 14 Data 22 Fiber Upgrade Farmington 200, , ,000 Institutional Netwo Proj 15 Data 23 Redundant Fiber Farmington to Northfield 350, , ,000 Institutional Netwo Proj 16 Data 24 Fiber installation CR 42 (Burnsville) to CR 3 (Rosemount) 200, , ,000 Institutional Netwo Proj 17 Data 25 Lebanon Hills Visitor Center fiber Eagan 100, , ,000 Institutional Netwo Proj 18 Data 26 I-35E and Lone Oak bridge fiber installation Eagan 100, , ,000 Institutional Netwo Proj 19 Data 27 Lake Byllesby Dam and Park Southern Dakota County 500, , ,000 Institutional Netwo Proj 20 Data 28 Spring Lake Park Reserve fiber Nininger 250, , ,000 Institutional Netwo Proj 21 Data 29 Traffic Signals Cliff Road 100, , ,000 Institutional Netwo Proj 22 Data 30 Traffic Signals Lakeville 300, , ,000 Institutional Netwo Proj 23 Data 31 Whitetail Woods Regional Park fiber Empire 100, , ,000 Institutional Netwo Proj 24 Data 32 Fiber upgrade Eagan 300, , ,000 0 Proj 26 Data 34 Drug Task Force Building fiber Eagan 50, ,000 50,000 Institutional Netwo 2015 Total 3,220,000 20, ,200,000 3,990, Projects Proj 9 Data 12 Traffic Signals Countywide 100, , ,000 Institutional Netwo Proj 11 Data 19 Miscellaneous Projects Systemwide 50, , ,000 To be determined Proj 25 Data 33 Fiber upgrade Rosemount 200, , ,000 Institutional Netwo 2016 Total 350, ,000 1,000,000 Data 7

32 Data Networks Capital Improvement Program SHEET PAGE PROJECT DESCRIPTION PROJECT LOCATION ANNUAL FEDERAL STATE INTERFUND FUND TOTAL LIFE NETWORK # # COST TRANSFERS BALANCE PROJECT COST TIER 2017 Projects Proj 9 Data 12 Traffic Signals Countywide 100, , ,000 Institutional Netwo Proj 11 Data 19 Miscellaneous Projects Systemwide 50, , ,000 To be determined 2017 Total 150, , , Projects Proj 9 Data 12 Traffic Signals Countywide 100, , ,000 Institutional Netwo Proj 11 Data 19 Miscellaneous Projects Systemwide 50, , ,000 To be determined 2018 Total 150, , ,000 ANNUAL FEDERAL STATE INTERFUND FUND COST TRANSFERS BALANCE ,920,000 60,000 30, ,000 1,530, ,220,000 20, ,200, , , , , , ,000 Total 5,790,000 80,000 30, ,000 5,380,000 Data 8

33 2014 CAPITAL BUDGET and DATA NETWORKS CAPITAL IMPROVEMENT PROGRAM I. Description and Location: Department: Information Technology A public partnership connecting existing fiber at CR 42 and CR 3 by building new fiber to Marie Avenue and Project Location: CR 52 where West St. Paul connects back to the Northern Service Center. II. Purpose and Justification: Provide a direct fiber connection between our two data centers which are in Hastings and West St. Paul. Project Descr: Center No: Useful Life: Hastings to West St. Paul Redundant Public Sector Network Project Type: Priority: III. Impact on Operating and Maintenance Costs: IV. Effect on County Revenues: Project Revenues Prior to 2014 Beyond Total Revenues Project Property Tax Federal State/Metro Other $500,000 $500,000 Total $500,000 $500,000 Project Prior to 2014 Beyond Total Expenditures Expenses Project Land Acquisition New Construction Modifications/Repairs Consulting Services Other $500,000 $500,000 Total $500,000 $500,000 Data 9

34 2014 CAPITAL BUDGET and DATA NETWORKS CAPITAL IMPROVEMENT PROGRAM I. Description and Location: Department: Information Technology Install fiber optic cables Hastings City Hall to the north side of the Hwy 61 bridge, at the Washington County Boarder Location: Countywide Note: This would install fiber utilizing the new bridge proposed for crossing the Mississippi river, and would not be installed until after the new bridge is in place. Project Location: Project Descr: Center No: Useful Life: Project Type: Priority: Hastings, MN HWY 61 Bridge III. Impact on Operating and Maintenance Costs: II. Purpose and Justification: Provide a redundant data path for the Dakota County fiber optic network to the North/East. Coordinating with Washington County to tie in to their Fiber network. Washington County has committed to installing fiber from their South Washington County service center to the location north of the bridge ($274,420). IV. Effect on County Revenues: Project Revenues Prior to 2014 Beyond Total Revenues Project Property Tax Federal State/Metro Other $100,000 $100,000 Total $100,000 $100,000 Project Prior to 2014 Beyond Total Expenditures Expenses Project Land Acquisition New Construction Modifications/Repairs Consulting Services Other $100,000 $100,000 Total $100,000 $100,000 Data 10

35 2014 CAPITAL BUDGET and DATA NETWORKS CAPITAL IMPROVEMENT PROGRAM I. Description and Location: Department: Information Technology Install fiber optic cable from the Wentworth Library data closet to closest access of public owned fiber. Project Location: Wentworth Library Project Descr: Fiber optic connection Center No: Useful Life: Project Type: Priority: III. Impact on Operating and Maintenance Costs: II. Purpose and Justification: Dakota County currently has access to fiber provided through a franchise agreement to this location. The franchise agreement will end in January After the agreement ends, Dakota County would need to negotiate a lease to continue using the existing connection. Currently, other entities in the U.S. facing this scenario are being asked to pay approximately $4,000 per month to maintain their current bandwidth after IV. Effect on County Revenues: loosing access through the franchise agreement. Publicly owned fiber optic cable is located near this site, and the cost to connect Wentworth Library to this fiber is reasonable. Project Revenues Prior to 2014 Beyond Total Revenues Project Property Tax Federal State/Metro Other $50,000 $50,000 Total $50,000 $50,000 Project Prior to 2014 Beyond Total Expenditures Expenses Project Land Acquisition New Construction Modifications/Repairs Consulting Services Other $50,000 $50,000 Total $50,000 $50,000 Data 11

36 2014 CAPITAL BUDGET and DATA NETWORKS CAPITAL IMPROVEMENT PROGRAM I. Description and Location: Department: Information Technology A public partnership to provide a fiber network connection to the County's 800 MHz radio towers. The towers include: Project Location: Prior to 2014: Burnsville, Hastings, Welch Village; 2014: Apple Valley, Inver Grove Heights, Sperry Tower; 2015: Randolph II. Purpose and Justification: To provide redundancy using fiber between the county's 800MHz towers. Project Descr: Center No: Useful Life: Multiple Locations 800 MHz Radio Tower Redundant Fiber Project Type: Priority: III. Impact on Operating and Maintenance Costs: IV. Effect on County Revenues: Project Revenues Prior to 2014 Beyond Total Revenues Project Property Tax Federal $60,000 $60,000 $20,000 $140,000 State/Metro Other Total $60,000 $60,000 $20,000 $140,000 Project Prior to 2014 Beyond Total Expenditures Expenses Project Land Acquisition New Construction Modifications/Repairs Consulting Services Other $60,000 $60,000 $20,000 $140,000 Total $60,000 $60,000 $20,000 $140,000 Data 12

37 2014 CAPITAL BUDGET and DATA NETWORKS CAPITAL IMPROVEMENT PROGRAM I. Description and Location: Department: Information Technology This project provides for a fiber connection between Dakota County Technical College (DCTC) and CR 3. At present, all 12 strands of fiber are in use. This project will repopulate the conduit with additional strands of fiber. Project Location: Project Descr: Center No: Useful Life: Project Type: Priority: DCTC to HWY 3 Fiber Repopulation III. Impact on Operating and Maintenance Costs: II. Purpose and Justification: Additional fiber is needed between the DCTC and CR 3 by Rosemount High School. The current fiber can be pulled from the conduit and replaced inexpensively to provide additional strands. IV. Effect on County Revenues: Project Revenues Prior to 2014 Beyond Total Revenues Project Property Tax Federal State/Metro Other $30,000 $30,000 Total $30,000 $30,000 Project Prior to 2014 Beyond Total Expenditures Expenses Project Land Acquisition New Construction Modifications/Repairs Consulting Services Other $30,000 $30,000 Total $30,000 $30,000 Data 13

38 2014 CAPITAL BUDGET and DATA NETWORKS CAPITAL IMPROVEMENT PROGRAM I. Description and Location: Department: Information Technology A public-private partnership to provide a fiber connection to the Leduc House operated by the Dakota County Historical Society. Project Location: II. Purpose and Justification: Provide fiber connectivity to the Leduc House during Hastings fiber upgrade. Project Descr: Center No: Useful Life: Hastings, MN Hastings LeDuc House Fiber Project Type: Priority: III. Impact on Operating and Maintenance Costs: IV. Effect on County Revenues: Project Revenues Prior to 2014 Beyond Total Revenues Project Property Tax Federal State/Metro Other $50,000 $50,000 Total $50,000 $50,000 Project Prior to 2014 Beyond Total Expenditures Expenses Project Land Acquisition New Construction Modifications/Repairs Consulting Services Other $50,000 $50,000 Total $50,000 $50,000 Data 14

39 2014 CAPITAL BUDGET and DATA NETWORKS CAPITAL IMPROVEMENT PROGRAM I. Description and Location: Department: Information Technology Collaborate with other public entities to construct fiber in Northern Dakota County to ensure continued access to an institutional network serving the County, cities, and school districts. Project Location: Project Descr: Center No: Useful Life: Project Type: Priority: III. Impact on Operating and Maintenance Costs: II. Purpose and Justification: Dakota County currently has access to fiber provided through a franchise agreement to our locations. The franchise agreement will end in March After the agreement ends, Dakota County would need to negotiate a lease to continue using the existing connection. Currently, other entities in the U.S. facing this scenario are being asked to pay approximately $4,000 per month to maintain their current bandwidth after IV. Effect on County Revenues: loosing access through the franchise agreement. Northern Dakota County Northern Dakota County public sector network Project Revenues Prior to 2014 Beyond Total Revenues Project Property Tax Federal State/Metro Other $500,000 $500,000 Total $500,000 $500,000 Project Prior to 2014 Beyond Total Expenditures Expenses Project Land Acquisition New Construction Modifications/Repairs Consulting Services Other $500,000 $500,000 Total $500,000 $500,000 Data 15