Dakota County, Minnesota

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Cynthia Porter
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1 APWA Public Works Expo August 2016 Kevin L. Schlangen, CPFP, CAFM, CEM Fleet Manager, Dakota County, Minnesota Dakota County, Minnesota 2013 population 408,509 3 rd largest MN County of square miles 1/3 suburban 2/3 rural 30% population growth from 1990 to 2000 Minneapolis St Paul Dakota County 2 1

2 Dakota County Fleet Story Centralized on June 1, 2007 (16 departments combined into one) Operational Budget $3.3 million Capital Budget $1.85 million 6 fuel islands 15 storage locations + take home vehicles 1 main fleet maintenance facility at Empire 3 fleet field service trucks 11,500 average work orders 13 FTE s active units (31% Transportation, 28% Parks, 25% Sheriff, 16% All Other) $23 million replacement value Average 2.8 million miles annually Tandem Snow Plow Trucks 4% of active units but 28% of replacement value 4 2

Joint Powers Agreements 1) City of Hastings 2) City of Farmington 3) MN Department of Transportation 4) Domestic Preparedness Committee/Special Operations Team 5) Community Development Agency

Fleet Best Practices 2 - Certificates of Commendation from Governor of Minnesota 4 - National Association of Counties (NACo) Awards Green Star Facility from MPCA Minnesota Freshwater Society

3 Joint Powers Agreements 1) City of Hastings 2) City of Farmington 3) MN Department of Transportation 4) Domestic Preparedness Committee/Special Operations Team 5) Community Development Agency (CDA) 6) Mutual Aid & Assistance Group (MAAG) (SWAT) 7) Dakota County Drug Task Force 8) Dakota Communications Center (DCC)/Radio Services 9) Soil and Water Conservation District (SWCD) 5 Fleet Best Practices 2 - Certificates of Commendation from Governor of Minnesota 4 - National Association of Counties (NACo) Awards Green Star Facility from MPCA Minnesota Freshwater Society Award 4 - Government Green Fleet Awards Best Government Fleet Awards FLEXY Fleet Excellence Award 3 - Leading Fleets Award ASE Blue Seal of Excellence NAFA Sustainable Fleet Accreditation 6 3

4 Learning Objectives o What is Telematics? o Goals o Evaluate Need in Your Organization o Implementation Plan o Training & Education o Pilot Programs 7 What is a Telematics Solution? Using global positioning systems (GPS) Establishing automatic vehicle location (AVL) tracking Connecting to the vehicle on board diagnostic system Establishing user operational expectations Training users on systems Using the system information and features to increase safety and to reduce operational costs Developing policies connected with this technology 8 4

Telematics Implementation 2005 first systems (manual download 25 snow plow trucks) 2009 upgraded to Wi-Fi download 2011 Expanded to 70 units in Other Departments Reduce operations costs Improve

(all on road units in all departments) 9 Project Fleet and Operations 1,200 paved lane miles (project goals are on these paved miles) 13,000 tons of granular material annually (salt, treated salt,

5 Telematics Implementation 2005 first systems (manual download 25 snow plow trucks) 2009 upgraded to Wi-Fi download 2011 Expanded to 70 units in Other Departments Reduce operations costs Improve accountability Improve safety Develop supervisor training program Improve report options Implement project from capital program and cost savings in operating budget Develop policies Now 253 units (all on road units in all departments) 9 Project Fleet and Operations 1,200 paved lane miles (project goals are on these paved miles) 13,000 tons of granular material annually (salt, treated salt, sand) 25 tandem snow plow trucks Operators to fully staff one shift (5 ½ hours to cover route one time) Three to six staff on second shift Additional staff to run loaders, motor graders and one tons Fleet staff for repairs & cutting edge changes 10 5

6 Project Goals 1. Improve application rate consistency & calibrate all sanders 2. Improve application tracking 3. Develop operator training program 4. Use telematics systems to automate tracking & accountability 5. Reduce granular material use 6. Reduce operational costs 7. Implement project with existing funding resources 11 Application Rates & Calibration 25 trucks 3 types of hydraulic sander controllers 4 types of sanders 4 different sander auger types/sizes None of the systems were calibrated Auger settings different in every truck 12 6

7 Changed Sander Controllers Manual flow control valves and levers Force 1150 Spreader Controllers Force 5100 Spreader Controllers 13 Modified Sanders 9 augers 6 augers Different spacing and centers Auger plates Auger hydraulic motors 14 7

Calibrated All Sanders Used certified scales

Tracking Force America Report Command database

8 Calibrated All Sanders Used certified scales 1,000 auger revolutions Calibrated every truck sander All types of granular material Operators participation 15 Improve Application Tracking Force America Report Command database Laptop Computer Datavator 2005/2006 fully active 16 8

Move to Wi-Fi Collection Collection points

17 PreCise Telematics Web based application

9 Move to Wi-Fi Collection Collection points ($2,500 each and 8 hours labor) Wi-Fi truck kits ($1,000 each and 4 hours labor) PreCise annual cost per truck of $ Staff labor hours saved over manual collection of data 2009/2010 fully active 17 PreCise Telematics Web based application Vendor hosts the data Multi user format with security 18 9

10 PreCise Telematics Dashboard 19 Material Usage Reports 20 10

11 21 Telematics GPS Trail 22 11

12 Telematics Detail 23 Program Costs $25,000 for 10 sander controllers $25,000 for 25 Wi-Fi truck kits $5,000 for 2 Wi-Fi collection points $15,000 for hydraulic valves, sander augers and sander hydraulic motors 400 hours of staff time Costs and staff time spread over budgets from 2005 to

13 Results Baseline of 2007/2008 snow season, one pass over every route we would use 408 ton 2010/2011 snow season, one pass over every route we used 307 ton This is a 25% reduction in a season that produced the 4 th largest snow total in MN Reduced sweeping operations in the spring in half 25 Return on Investment Saving 100 ton per pass, average 30 per year, 3,000 ton of salt annually Capital costs of $70,000 for equipment and 400 hours labor One year return on capital investment with ongoing annual savings $12,000 annual telematics and increased maintenance/ repair costs 26 13

Lessons Learned Clear goals Group effort Vendors who will

Project Goals in 2011 70 unit pilot program Sheriff

Transportation maintenance Reduce operational costs

training program Improve report options Implement project

14 Lessons Learned Clear goals Group effort Vendors who will work with you Calibrate your sanders It takes time 27 New Project Goals in unit pilot program Sheriff patrol Sheriff transport Facilities Management Transportation maintenance Reduce operational costs Improve accountability Improve safety Develop supervisor training program Improve report options Implement project from capital program and cost savings in operating budget Develop policies 28 14

15 Geotab and PreCise 29 Telematics Monthly Summary Report 30 15

16 EnVue Telematics Dashboard 31 Telematics Rules 32 16

17 Telematics Zones 33 Audible Driver Feedback 34 17

18 92% Increase in Seatbelt Use Seatbelt >10 MPH Seatbelt >10 MPH December January February March April May June July January 18,718 miles July - 3,822 miles 35 12% Decrease in Idling Incidents 6000 Idling > 5 Minutes Idling > 5 Minutes December January February March April May June July Over 500 hours less idling per month 36 18

72% Reduction in Harsh Driving 3000 2500 2000

Turns 1000 500 0 December January February

19 72% Reduction in Harsh Driving Harsh Acceleration Harsh Braking Harsh Turns December January February March April May June July 37 Driver Behavior 38 19

21 Fault Codes 41 Safety Driver Scorecard Top score of 100 minus events per 100 miles 42 21

27 Lessons Learned Have clear project goals Need cooperation of all groups Establish reporting criteria Drivers Score Idling Costs Utilization Aggressive Driving Establish expectations Develop training program to inform user groups and upper management Fleet Electronic Tracking Technology Policy It will take resources to get a clear ROI 53 Telematics Misconceptions All technologies are alike All solutions are adaptable to your changing needs The cheapest solution is best Telematics are too expensive Using telematics will anger drivers and kill morale 54 27

28 Thank You! Kevin L. Schlangen, CPFP, CAFM, CEM Fleet Manager, Dakota County, Minnesota 55 28

6/5/ Michael Hojnicki Chief of Technology and Administrative Services

6/5/ Michael Hojnicki Chief of Technology and Administrative Services Technology Update 6/5/2018 - Michael Hojnicki Chief of Technology and Administrative Services Projects Completed in 2017 Open Checkbook Published Network & Phone Upgrade High Level Design Competitive Bid