Select Committee on Security & Justice

Transcription

1 Select Committee on Security & Justice Status update of the Integrated Justice System (IJS) Programme Godfrey Leseba IJS Board Chairperson May 017 May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 1

2 Brief IJS Programme Background The IJS Programme was conceptualised upon approval of the NCPS by Cabinet in 1996 in order to modernise the Criminal Justice System The Programme was further given impetus by: Review of the Criminal Justice System The seven-point plan (007) Outcome of the JCPS Cluster Delivery Agreement - All people in South Africa are and feel safe National Development Plan (NDP vision 00) The primary objective of the IJS Programme is to: Electronically enable and integrate the end-to-end criminal justice business processes (i.e. from the report of a crime to the release of a convicted person), through technology solutions and Manage the related inter-departmental information exchanges across the CJS May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA

3 IJS Strategic Context Cabinet Approved 7-Point Plan The CJS Terms of Reference consisted of a package of seven fundamental transformative changes: 1 Adopt a single Vision and Mission, single set of objectives, priorities and performance measurement targets for the CJS by the JCPS cluster Establish a single coordinating and management structure for CJS (cabinet to court). Appoint a person from the executive with coordination and management powers. Make substantial changes to court process in criminal matters through practical, shortand medium-term proposals to improve the performance (especially regional courts). 5 6 Establish an integrated National CJS Database & System across CJS Departments 7 Modernise, in an integrated & holistic manner, all aspects of the systems & equipment of the CJS Involve public in the fight against crime by introducing changes to community policing, including expanding its role to deal with matters such as policing, parole boards. ICJS Strategy To be developed A strategic approach to develop this has been approved: - JCPS DG Forum on 7 March JCPS Ministers on March Cabinet on 9 March 017 Will influence scope and priorities of future IJS projects 4 Put into operation key priorities identified for components of CJS (especially as it pertains to improving capacity) An Efficient and Effective Criminal Justice System May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA

4 The JCPS DG s Review of the IJS Programme (011) JCPS CLUSTER DG s SEP 011 Comprehensive Integrated Justice System Programme Review OCT 011 Cabinet Memorandum outlining Strategic Changes to the IJS Programme May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 4

5 Five Key Cluster Integration Priorities CJS Single Person Identifier A unique identifier for person identification (incl. multi-modal biometrics) and tracking through the CJS Person Identification Verification Application (PIVA) Identification & verification of persons (against biometrics) as well as vetting (criminal record fast-check ) Case Management Integration Electronic information exchange and case workflows across the criminal justice process 8 KPI Reporting Dashboard Executive dashboard of key metrics that provide a holistic overview of the status of the SA Criminal Justice Process Single Transversal Database for JCPS Cluster BI Establish a single database for the JCPS cluster for CJS statistical purposes WORK PACKAGE 1 CJS Person Integration WORK PACKAGE IJS Integration WORK PACKAGE IJS Business Intelligence May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 5

6 IJS Implementation Strategy 1 INTRA-DEPARTMENT INTEGRATION DEPARTMENT ENABLEMENT & CAPACITY BUILDING PERFORMANCE INSTRUMENTATION IJS TRANSVERSAL HUB IJS PROGRAMME MANAGEMENT OFFICE OUR DELIVERY OBJECTIVES IJS SHARED 4 SERVICES Streamlined, efficient and integrated criminal justice process end-to-end Effective identification & management of persons Each component of CJS is responsive to citizen needs Performance management of the SA Criminal Justice System INTEGRATED JUSTICE SYSTEM BOARD Robust capability to deal with special persons and victims May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 6

7 Republic of South Africa s national Coat of Arms Corporate Identity and Branding Guidelines 4 1 IJS TRANSVERSAL HUB.1 PERFORMANCE INSTRUMENTATION INTRA-DEPARTMENT INTEGRATION 1 IJS PROGRAMME MANAGEMENT OFFICE Republic of South Africa s national Coat of Arms Corporate Identity and Branding Guidelines IJS SHARED SERVICES.1 DEPARTMENT ENABLEMENT & CAPACITY BUILDING IN PRODUCTION the doc Public Enterprises Communications public works the doj & cd Public Works Justice and Constitutional Development 47 Examples of implemented departmental logos DEPARTMENT ENABLEMENT & CAPACITY BUILDING.1.4 Implemented full colour departmental logos descriptor must always safety & security the dplg Agriculture Health Safety and Security Provincial and Local Government science & technology the dpsa public enterprises the doc arts & culture home affairs Public Enterprises Communications Arts and Culture Home Affairs NATIONAL public works PROSECUTING the doj & cd correctional services housing descriptor may be in tertiary and country health agriculture Note: Only the primary colour. Secondary, Examples of implemented departmental logos.1.4 Implemented full colour departmental logos INTEGRATED JUSTICE SYSTEM BOARD 46 public enterprises be in black. Public Service and Administration Note: Only the primary Science and Technology descriptor may be in colour. Secondary, IN DEVELOPMENT tertiary and country AUTHORITY Public Works SOUTH AFRICA REPUBLIC OF SOUTH AFRICA social development the dti Social Development Trade and Industry Electronic Case Management System science & technology PCEM Science and Technology AFIS ICMS:CRIM Integrated Case Management System EDRMS Social Development NPIS ARS National Photo Image System Action Request for Services sport & recreation CONNECTIVITY & INFRASTRUCTURE JDAS Justice Deposit Accounting System Defence Integrated Inmate Management System education the dpsa Public Service and Administration ICMS:Child Electronic Document and Automated Fingerprint social development Records Management the dti Identification System Property Control & Exhibit Management System IIMS defence be in black. Provincial and Local Government Integrated Case Management System Education JMIS environment Justice Management & tourism Information System Trade and Industry Environmental Affairs and Tourism National Register of the samdi Sexual Offenders government Child & Youth Care communications Application NRSO independant complaints IJS directorate TRANSVERSAL HUB CYCA Sport and Recreation South Africa SA Managment Development Institution Government Communication and Information System the dfa transport government printing Foreign Affairs Enterprise Architecture Transport the dme water & forestry Minerals and Energy Water Affairs and Forestry Forensic Laboratory Services Mobile Field Terminal Devices Government Printing Works Sport and Recreation South Africa the dfa transport Foreign Affairs Transport the dme water & forestry Minerals and Energy Water Affairs and Forestry TENDER SPECIFICATION National Intelligence Agency PCM Probation labourcase Management System Labour VEP SA Managment Development Institution Electronic Legal Aid Application Child Protection Register intelligence Victimland Empowerment affairs Programme the samdi elaa CPR sport & recreation Independant Complaints Directorate HANIS UPGRADE Land Affairs national treasury National Treasury Networks & Connectivity Court Recording Technology IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA Home Affairs National Information System ICT Equipment Audio Video Remand 7 DESIGN OF THE NATIONAL COAT OF ARMS ECMS Safety and Security descriptor must always DESIGN OF THE NATIONAL COAT OF ARMS ICDMS IMPLEMENTED May 017 be in black. Housing Correctional Services descriptor may be in tertiary and country the dplg safety & security IN PRODUCTION ENABLING DEPARTMENT CAPACITY BUILDING ACROSS ALL IJS DEPARTMENTS Note: Only the primary descriptor must always colour. Secondary, Integrated Case & Docket Management System DEPARTMENT SYSTEMS CORE TO CRIMINAL JUSTICE Justice and Constitutional Development DESIGN OF THE NATIONAL COAT OF ARMS CASE MANAGEMENT & WORKFLOW APPLICATIONS SOUTH AFRICAN POLICE SERVICE

8 1 INTRA-DEPARTMENT INTEGRATION DEPARTMENT ENABLEMENT & CAPACITY BUILDING 4 PERFORMANCE INSTRUMENTATION IJS SHARED SERVICES INTEGRATED JUSTICE SYSTEM BOARD IJS TRANSVERSAL HUB IJS PROGRAMME MANAGEMENT OFFICE INTRA-DEPARTMENT INTEGRATION IJS TRANSVERSAL HUB The IJS Transversal Hub is designed and developed by the IJS. The Hub is operational and production is hosted by SITA. Integration Scheduled for 016/17 Network connectivity established. Application testing currently in progress Integration Scheduled for Q1 017/18 DCS Request lodged with SITA. Technical Connectivity in progress. May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 8

9 1 INTRA-DEPARTMENT INTEGRATION DEPARTMENT ENABLEMENT & CAPACITY BUILDING 4 PERFORMANCE INSTRUMENTATION IJS SHARED SERVICES INTEGRATED JUSTICE SYSTEM BOARD IJS TRANSVERSAL HUB IJS PROGRAMME MANAGEMENT OFFICE INTRA-DEPARTMENT INTEGRATION IJS TRANSVERSAL HUB The IJS Transversal Hub is designed and developed by the IJS. The Hub is operational and production is hosted by SITA. IJS Production Environment NUMERUS IJS Development & Teams Development Environment IJS PMO & Transversal Teams IJS Transversal Disaster Recovery Site First mobile data centre for SA Government Mobile construction platform minimises costs and sunk investment losses from potential moves in the future May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 9

10 1 INTRA-DEPARTMENT INTEGRATION DEPARTMENT ENABLEMENT & CAPACITY BUILDING 4 PERFORMANCE INSTRUMENTATION IJS SHARED SERVICES INTEGRATED JUSTICE SYSTEM BOARD IJS TRANSVERSAL HUB IJS PROGRAMME MANAGEMENT OFFICE INTRA-DEPARTMENT INTEGRATION IJS TRANSVERSAL HUB 016/17 FINANCIAL YEAR (APRIL MARCH 17) CAS / ICDMS Applications ECMS Application ICMS Application 595,481 Cases processed electronically from SAPS docket, to NPA enrolment to DOJCD Court Proceedings Electronic dockets Electronic Case Enrolment & Charge Sheet Electronic Case Outcomes Capture SYSTEM USAGE & IMPLEMENTATION WORK PACKAGE 1 CASE INTEGRATION 1,144 Connected Police Stations 470 NPA connected in courts 470 DOJCD connected in courts May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 10

11 1 INTRA-DEPARTMENT INTEGRATION DEPARTMENT ENABLEMENT & CAPACITY BUILDING 4 PERFORMANCE INSTRUMENTATION IJS SHARED SERVICES IJS TRANSVERSAL HUB IJS PROGRAMME MANAGEMENT OFFICE PERFORMANCE INSTRUMENTATION INTEGRATED JUSTICE SYSTEM BOARD 8 KPI s identified to instrument CJS across end-to-end process Provides a summary Health Status check CURRENTLY IN NEXT 6 MONTHS Additional 4 KPI s, including Court Room utilisation and Appeals Data sources include ICMS & CRT systems 18 KPI S Reported Monthly May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 11

12 1 INTRA-DEPARTMENT INTEGRATION DEPARTMENT ENABLEMENT & CAPACITY BUILDING 4 PERFORMANCE INSTRUMENTATION IJS SHARED SERVICES IJS TRANSVERSAL HUB IJS PROGRAMME MANAGEMENT OFFICE 4 IJS SHARED SERVICES INTEGRATED JUSTICE SYSTEM BOARD Enabling substantial cost savings across all member departments: Strategic re-use of ICT investments and applications SAJ XML SAJXML South African Justice XML CJS SCHEDULING Court time management and notifications to all parties IJS ICS IJS Integrated Code Management System Phase (ICS) IJS PERSON UNIQUE IDENTIFIER Unique Identifier for Persons across CJS PIVA1 PIVA PIVA Person Identification and Verification Application (PIVA) PIVA Criminal History Fast Check, Latent Search & Wanted Person via 10P) IMPLEMENTED PLANNED FOR 017/18 Realising potential for economies of scale Leveraging & sharing development costs and experiences gained CJS KNOWLEDGEBASE IJS library of crime offences, charges and key case data elements SHARED CJS MOBILE APPS Mobile application framework to support CJS Functions IJS PERSON TRACKING Object movement tracking across CJS facilities & processes IJS DETENTION MANAGEMENT Person receipting, accommodation and movement control SHARED BI & CJS DATA ANALYTICS PLATFORM Interoperable BI Platform supporting CJS improvements and crime fighting ENVISIONED IN IJS DIGITIAL STRATEGY 00 CASE INTEGRATION PERSON INTEGRATION BI & PERFORMANCE REPORTING May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 1

13 DIGITAL COURT RECORDING TECHNOLOGY (CRT) 1,907 Court rooms successfully outfitted with new digital Court Recording Technology CURRENT STATUS & ACHIEVEMENTS Digital audio recording successfully implemented in 9 provinces : - Finalised equipment installations in 1,907 court rooms - Functional testing sign-off of final implementation sites in FS, MP and Limpopo (site installation completed, awaiting network connectivity upgrades) Protecting the Court Record Digital court records automatically backed up to local, regional and national servers Efficient Court Utilisation Improved equipment reliability reduces occurrences of court down-time. Enabling Fully Digital Court Audio Records Case Management Integration Digital audio records linked to electronic cases and available to relevant stakeholders & officials Better Court Transcriptions Clearer audio quality recording means better transcriptions and playback for judiciary & officials Planned Next: - National servers & network upgrades for automatic national backup of all court recordings of SA court sessions - System linking of Digital Court Recordings to the DOJ Integrated Case Management System (ICMS) May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 1

14 Looking Ahead & Driving Innovation IJS Digital Strategy 00 Interoperability & Standards Mobile Smart Devices Cyber Crime Internet of Things Cloud Computing Social Networking Connectivity Analytics, Machine Learnging & Big Data App Services To be Presented in 017/18 May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 14

15 Evolving Technology Environment Smart devices getting smarter WIFI Accelerometer Camera NFC (RFID) SMS Gyroscope Voice SMS Location (GPS) Temperature Touch (Pressure) Bluetooth Proximity Sensor Light Sensor Voice Compass Fingerprint Reader Heartbeat Monitor Cellular Data Altimeter May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 15

16 Taking Advantage of the Growing Prevalence of Smartphone Devices,890,000,000,56,000,000,,000,000 1,850,000,000 1,457,000,000 1,01,000, ,000,000 7,000,000 04,000,00041,000, % Mobile phone penetration in RSA 1 out of every two phones is a smartphone Building capacity to take full advantage of this trend in the IJS Modernisation May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 16

17 DSD MOBILE APP Case Integration of Probation Officers CURRENT STATUS & PLANS 016/17 DSD Mobile App for Probation Officers Development Completed - Ability for app to work online & offline - Connectivity via mobile networks or WIFI - Designed to work on low-cost portable devices (<R1,500) Connecting probation officers in the field to electronically complete: - Child Assessments & Recommendations - Preliminary Inquiry Outcomes - Diversion Programme Monitoring & Compliance Month Proof of Concept rolling out into regions (NW, EC & LP) with 6 Probation Officers NEXT 6 MONTHS - Electronic notifications & Integration with SAPS May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 17

18 DEPARTMENT OF CORRECTIONAL SERVICES Pilot of Integrated Inmate Management System PLANNED FOR THIS QUARTER 017/18 Successfully completed development of IIMS module for Admission & Receipt of Remand Detainees: Pilot commenced 19 March 017 at 1 st Pilot Site: Kgosi Mampuru II More than,600 detainees successfully enrolled, risk assessed & classified Next 4 Months Integration with DOJCD ICMS for Sentencing & Warrants (J7) Dependency on timely capture of case outcomes on ICMS Kgosi Mampuru II 1 st IIMS Pilot Site May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 18

19 DIGITAL COURT SCHEDULER Scheduling Parties for Court Proceedings PLANNED FOR THIS QUARTER 017/18 Digital court schedule of all criminal & civil cases Schedule exported from DOJCD ICMS Court Roll available digitally mobile app & web: Judges & Magistrates Prosecutors & Legal Aid Officers Court Managers, Clerks & Interpreters Digital Court Case Schedule 1 Case Scheduling Mobile App (Internal) Court Case Information Portal Support for Digital Court Roll (Screens & Kiosks) Case Status Notifications & Alerts 4 5 May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 19

20 Current Governance Mechanisms within IJS Programme Context JCPS DG s MEETING Provide oversight of IJS Programme by establishing JCPS priorities, direction setting and monitoring IJS progress. JCPS DG s approve projects of the IJS Programme as well as funding allocations, and manage critical risks and escalations from the IJS Board IJS BOARD Responsible for implementing the IJS Programme plan which defines the projects, activities and associated budget through collective planning, design and budgeting processes across the IJS member departments. IJS PROGRAMME MANAGEMENT FORUM Co-ordination of IJS projects across member departments IJS ARCHITECTURE STEERING COMMITTEE Establish technical standards, facilitate solution design, and ensure consistent standards for technical integrations IJS INTEGRATIONS COORDINATION MEETING IJS functions, deployment planning, integration points and technical operations May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 0

21 Thank you Questions & Answers May 017 IJS PROGRAMME SELECT COMMITTEE ON SECURITY AND JUSTICE BRIEFING GODFREY LESEBA 1