Cultural Collections: Before and After a Disaster

Transcription

1 Cultural Collections: Before and After a Disaster July 11, 2014 Morgan Library, Colorado State University, Fort Collins, Colorado Scott Baldwin, Colorado Office of Emergency Management Victoria Montana Ryan, Conservator, Art Care Services Carl Stewart, University of Colorado Boulder Dr. Rebecca Hunt, University of Colorado Denver Amy Zimmer, Colorado State Library Dana EchoHawk, Center for Colorado & the West, University of Colorado Denver

2 Agenda Morning Session Introductions Why Institutional Preparedness is Important: Key Elements and Resources Disaster Management Cycle Break Disaster Programs for Colorado s Cultural Organizations Spotlight: Libraries & Disasters Getting to Know Your Local First Responders Fire Extinguisher Training Lunch Afternoon Session Disaster Recovery: Salvage Procedures

3 WHAT is COLORADO CONNECTING TO COLLECTIONS? The Center for Colorado & the West at Auraria Library (CC&W) at the University of Colorado Denver Downtown Campus has been awarded the Colorado Connecting to Collections from the Institute of Library and Museum Services (IMLS) Collaborative partners:

4 Colorado Connecting to Collections Five Key Goals 1. Create a network of trained preservation assessors 2. Build sustaining culture of preservation and development of emergency plans 3. Encourage responsibility for collections care 4. Increase awareness of collections needs 5. Build a collaboration among archives, libraries, museums, professional organizations and emergency management offices.

5 Nominations now open for Colorado s 2014 Top 10 Most Significant Artifacts campaign Deadline: July 31, 2014

6 Why Institutional Preparedness is Important Carl Stewart Collections Emergency Response Norlin Library, University of Colorado Boulder

7 One of the most effective things we can do to prepare for emergencies is to provide ourselves with training and an increased awareness of disaster response. The Getty Center Emergency Planning Handbook

8 Institutional Preparedness: Key Elements Risk Assessment Mitigation (e.g. store collection off the ground) Disaster Plan (e.g. Pocket Plan) Insurance Coverage Camera (e.g. photographic documentation required to qualify for FEMA public assistance to pay for debris removal) Employee & Volunteer Contact Information Institutional Financial Information Emergency preparedness and planning is a matter of common sense and responsibility. John Walsh, The J. Paul Getty Museum Inventory of collection (e.g. finding aids) Staff Training (e.g. Tabletop Exercises)

9 Institutional Preparedness: Resources Colorado Connecting to Collections Resource List / preservation-help Emergency Response and Salvage Wheel App Image credit:

10 Disaster Management Cycle Scott Baldwin Mitigation Specialist Colorado Office of Emergency Management

11 Disaster Cycle Image credit:

12 Coordination of an Incident Type I or II Incident Management Team (IMT) Federal Response State Emergency Operation s Center (EOC) Activation State Response Deployment of regional resources through MOUs Regional Response Local Response Incident Management Team (IMT) City or County EOC Activated City/County Emergency Operations Center (EOC) Fire (Williams and Baldwin, 2012)

13 Where Do Cultural Heritage Organizations Fit? Emergency Operations Centers (EOCs) Federal State Local Emergency Support Function (ESF) 11d ESF 11: Agriculture and Natural Resources ESF 11d: Cultural & Historic Resources Recovery Support Function (RSF) 10 Historic & Cultural Resources The Hewlett Gulch Fire May, 2012 Photo credit: RJ Sangosti, Denver Post, May 15, (Williams et al., 2013)

14 Beyond Institutional Preparedness Build relationships now with your local first responders and emergency management office Actively monitor developing events that might affect your institution Alert local emergency management office before you run out of time and exhaust your local resources to allow time for assistance to be coordinated Track all of your institution s paid and volunteer hours during an event and any expenses incurred to evacuate collections, to take protective measures for buildings and sites, and to respond to the event Report expenses to your local emergency management office as soon as possible

15 Disaster Programs for Colorado s Cultural Organizations Rebecca Hunt Assistant Professor, C/T University of Colorado Denver Emergency Preparedness Chair Colorado Wyoming Association of Museums (CWAM)

16 What is the CHR Task Force? Recognize highest priorities include: Life safety Property protection Primary home dwellings Public infrastructure Private enterprise Acknowledge cultural and historic resources fall below these on the priority list. Imperative that we take responsibility for ourselves and collaborate with emergency management. Then great things will happen. Weber Fire, July 2012 Photo credit: Emery Cowan, Durango Herald, July 25, 2012 (Williams et al., 2013)

17 Spotlight: Libraries and Disasters Amy Zimmer Technical Services Librarian, Colorado State Library

18 Libraries: Collections and Community Resources Libraries often contain both special collections and replaceable collections (i.e., bestsellers). Special collections often include local history materials Libraries have a role as community centers during disasters Gathering space Technology Reference staff

19 Libraries and Disasters Photo credit: Colorado State University Morgan Library, July 28, 1998

20 Libraries and Disasters Photo credits: All photos courtesy American Library Association

21 Getting to Know Your Local First Responders Chris Wolf Emergency Management Specialist Poudre Fire Authority

22 Thank you for attending our morning session! Our afternoon session with Victoria Montana Ryan will begin immediately after lunch

23 Thank you! Presenters: Scott Baldwin: Dana EchoHawk: Dr. Rebecca Hunt: Carl Stewart: Amy Zimmer: Victoria Montana Ryan: