Alaska Land Mobile Radio Communications Planning and AS/NE 07 Readiness and Support. Alaskan Command J6 Mr. Timothy Woodall July 20, 2006

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1 Alaska Land Mobile Radio Communications Planning and AS/NE 07 Readiness and Support Alaskan Command J6 Mr. Timothy Woodall July 20, 2006

2 Agenda Purpose Background Drivers Project Goals, Deliverables, and Schedule State Support AML Support ALMR project support to AS/NE 07 2

3 Imperative the the biggest barrier to to interoperability is is not not technology. is is a matter of of developing real real standard operating procedures, proper governance, agreements in in training, all all of of which which will will define define how how this this equipment that that we we now now have have can can actually be be used used and and shared in in the the real real world. Remarks by Secretary Chertoff at the Tactical Interoperable Communications Conference Washington, DC 8 May

4 Purpose Provide an overview of: ALMR Concept of Operations (CONOP) and Tactical Interoperability Communications Plan (TICP) development project ALMR contract support for AS/NE 07 Inform, gain understanding and enlist support for these efforts 4

5 Background CONOP and TICP effort required to ensure ALMR system meets operational needs Lessons learned AS/NE05: Planning executed too late to gain maximum benefit Lacked state-wide executive level support up front AS/NE 05 focused more on Team Alaska strategic processes Exercise participants lacked deliberative planning skills required to execute communications protocols Plan must be tied to real world probable scenarios + Gained experience in CONOP and TICP development + Gained ALMR Executive Council support for current effort 5

6 Drivers Fulfills critical interoperability need First in Nation to develop statewide CONOP and TICPs Maximize $750K investment--funds not programmed in future years Postures State/Local Agencies for future DHS grants Leadership support at all levels in State and Local Government critical to success 6

7 CONOP/TICP Project Goals Improve statewide communications interoperability and response to incidents, natural disasters, and HLS efforts Capture and catalogue communications equipment information that supports interoperability Document and/or develop emergency command and control processes and procedures and associated communications protocols (NIMS, ICS, etc.) at the local, state and federal levels Develop regional TICPs for the 15 DHS All-Hazards scenarios Develop and implement procedures to keep data and processes evergreen 7

8 NIMS/IC CONOP DEFINED NIMS/IC Concept of Operations is defined as the operational processes, procedures and protocols that support the command and control and operation of response agencies, on-scene command, incident command and/or unified command operations among all emergency responders (Law Enforcement, fire, EMS and other first responding agencies), as appropriate for the incident, and in support of Incident Command and Operations Section personnel as defined in the NIMS model. 8

9 TICP DEFINED Tactical interoperable communications is defined as the rapid provision of on-scene, incident based mission critical voice communications among all emergency responders (Law Enforcement, fire, EMS and other first responding agencies), as appropriate for the incident, and in support of Incident Command and Operations Section personnel as defined in the NIMS model. 9

10 Plan Components Site Overview Governance Structure Interoperable Equipment Equipment Policies and Procedures Incident Communications Resource Plan Based on Exercise Scenario Trained Communications Unit Leaders 10

11 Governance Structure Steering Committee (ALMR User Council) Operational Working Group: Responsible for determining operational and training requirements Reviewing existing SOPs and apply as appropriate to anticipated incidents. Developing formal written guidelines and checklists (SOPs), preferably by type of incident (including each element of CBRNE); Ensuring that SOPs and checklists follow ICS/NIMS standards. Coordinating agency participating in NIMS Communication Unit Leader training. Coordinating with Technical Working Group as appropriate to include technical guidelines and checklists into written plans. Technical Working Group: Responsible for identifying existing interoperable equipment and methods Evaluating alternative solutions to address unmet needs for communications interoperability during potential incident types. Reviewing potential solutions with the Operational Working Group to identify the most appropriate ones for anticipated types of incidents Prepare solution recommendations and budgets for adoption by the Governance Group. 11

12 Interoperable Equipment Collect pertinent information on interoperable equipment Cached Radios Gateways Shared Channels Shared Systems Project Team will meet with agency POCs to collect information Following initial loading, data can be updated / expanded through the web-based Data Collection Tool CASM 12

13 CASM:CAM Interoperability Matrix 13

14 Equipment Policies & Procedures Document / develop policy and/or procedures for all interoperable equipment Policies will address operational aspects such as: Rules of Use Interoperable Communications Request Equipment Activation Equipment Deactivation Problem ID and Resolution Project Team will facilitate meetings to develop policies and provide examples from other agencies. 14

15 Incident Communications Resource Plan Detail what method or specific interoperability resources will be used for multi-agency communications during an incident Plan will address communications for the following specific ICS subdivisions Incident Command and General Staff Operations Section Planning Section Logistics Section Project Team will facilitate meetings to develop plan based on analysis of equipment lists and policies/ procedures. 15

16 Incident Communications Plan CMD Command 1 Talk Group CMD/TAC FIRE Graphically, it might be represented like this. osc LE EMS TAC Fire Red 16 Intercity Gateway Law Intercity

17 Train Communications Unit Leaders National Incident Management System (NIMS) - compliance Currently only National Wildfire Coordinating Group has training program available for this function All-hazards training under development by OSLGCP SAFECOM NIMS Integration Center 17

18 Project Deliverables Kick-off meeting and Project Plan (3 AUG 06) CONOPS Statewide TICP ICS template for the 15 DHS all-hazards scenarios 5 Regional statewide TICPs Divided by SOA Trooper Detachment boundaries Communications exercises validating TICPs TICP updating process Outreach and education plan, materials and training 18

19 Project Schedule Project Plan CONOPs CASM Tool Task Description Q Q Q Q Statewide TICPs TICPs Update Process Outreach & Education Project Completion 19

20 What is Needed From the State State Government and DHS Executive Level support Letter endorsing effort and directing participation and timely response Gain support of Federal Non-DOD community for this project Operational oversight for this project State CONOP and TICP Project Coordinator Provide access to federal and state leadership that will execute Unified Command and ICS operations Prioritizes 15 DHS All-Hazards scenarios Guide/facilitate process definition for who s in charge, when in charge, and how command transitions from local to state to federal and back. Provide schedule for and access to State exercises to execute/validate CONOP and TICPs Oversee execution/validation of CONOP and TICPs in AS/NE 07 20

21 What is Needed From the AML AML and Local Government Public Safety Agency Support Mayors and Public Safety agencies endorsing effort and providing their participation and timely response AML CONOP and TICP Project Coordinator Provide access to local emergency management and public safety leadership that will execute local ICS/On Scene Command operations Provide access to local emergency management and public safety leadership that participate at State and federal Unified Command level Assistance in prioritizing the 5 DHS All-Hazards Scenarios Guide/facilitate process definition for who s in charge, when in charge, and how command transitions from local to state/federal and back. Guide/facilitate ICS process definition at local levels Provide schedule for and access to Local Exercises to execute/validate CONOP and TICPs Support execution/validation of CONOP and TICPs in AS/NE 07 21

22 ALMR Exercise Support Alaska Shield / Northern Edge

23 ALMR EXERCISE & REAL WORLD SUPPORT Northern Edge 03 Northern Edge 03 HLS Joint Task Force Operations Valdez AK AST, CG, AKNG, HLS ASDF, Joint DoD, Task VPD&Fire, Force Operations EMS, Doyon Valdez Security, AK DNR, AST, DOT CG, AKNG, ASDF, DoD, VPD&Fire, EMS, Doyon Security, DNR, DOT Homeland Security Homeland Security Real World Joint Task Force Operations Valdez AK - FBI, JTTF, Real AST, World CG, AKNG, Joint Task ASDF, Force DoD, Operations VPD&Fire, Valdez EMS, Doyon AK - FBI, Security, JTTF, DNR, AST, DOTCG, AKNG, ASDF, DoD, VPD&Fire, EMS, Doyon Security, DNR, DOT US NORTHCOM Unified Defense 04 US NORTHCOM Unified Defense 04 Juneau AK: CG, CBJ, JPD&Fire, AKNG, DoD, FBI Juneau AK: CG, CBJ, JPD&Fire, AKNG, DoD, FBI Alaska Shield/Northern Edge 05 Alaska Shield/Northern Edge 05 HLS Joint Task Force Operations Statewide FBI, FEMA, DoD, State HLS of Alaska, Joint Task Local Force Government, Operations Industry Statewide FBI, FEMA, DoD, State of Alaska, Local Government, Industry 23

24 AS/NE 07 Readiness Assessment Project Goals Participate in initial, mid and final planning conferences Assess the operational and technical readiness of all exercise participants and identify corrective actions as required Provide exercise operational and technical support Assist exercise planning staff in developing scenarios related to the 15 DHS All-Hazards scenarios Provide maintenance support and system administration in direct support of the exercise participants Provide operational training for all exercise ALMR users Assess and document exercise successes and shortcomings through exit poll and after action reports and briefings 24

25 AS/NE 07 Schedule Planning Conferences Readiness Assessment Ops/Technical Support Exercise CONOPS/TICPs User Training Exercise Task Description Q Q Q Q Exit Poll/After Action 25

26 Questions After each major [catastrophic]] event in in recent history, the the most glaring indication of of success or or failure by by responding agencies has has been their ability to to effectively communicate with each other. International Association of Chiefs of Police: Leading from the Front pg 9 26