BM Debt Type Transaction Table Table of Contents
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1 BM Debt Type Transaction Table Table of Contents Debt Type Transaction Table Initial... 2 User Function Keys... 2 Data Fields... 2 Updating the Table... 3 Debt Type Transaction Table Detail... 4 User Function Keys... 4 Data Fields... 4 Updating the Table... 7
2 Debt Type Transaction Table Initial The Debt Type Transaction Table is a required table when you are using the Cashiering or Customer Accounts modules. This table contains college-defined codes. Use the Debt Type Transaction Table to identify the transaction codes to be used for the charges, payments and account status changes created in the Cashiering or Customer Account modules. From this screen you can access the Debt Transaction Table - Detail Screen User Function Keys F1 REFRESH Redisplays the screen. Any changes or additions made to the screen since Enter was last pressed will disappear. F2 ADD Adds a new debt type. F3 CHANGE Changes an existing debt type. F4 INQUIRE Displays an existing debt type. F5 DETAIL SCREEN Accesses the Debt Type Transaction Table - Detail Screen. F6 LIST Lists debt types. F8 MENU Redisplays the FMS System menu. Data Fields FYR (display only) DEBT TYPE (key field; required) TITLE EDIT STAT (required) RVSN DATE (display only) INIT STAT (required) Fiscal Year Description Display only. The fiscal year of the table. Debt Type Definition Key field. Entry required. A code defined by colleges identifying the transaction codes used to generate accounting transactions. Title Definition A description defined by colleges of a Debt Type code. 20 characters Edit Status Definition Entry required. The status of a Debt Type code.
3 Values Defined by SBCTC-ITD as follows: A I D Active (default) Inactive Delete 1 character Revision Date Definition Display only. A date assigned by the system indicating when the current record was changed or added. Initial Charge Status Definition Key field. Entry required. A code identifying the default charge status for a new charge. Must be valid on the Charge Status Table (BM1025). Updating the Table To update the Debt Type Transaction Table, perform the following steps: 1. In the Debt Type field, type a debt type code. 2. To add a new code, press Add (F2). To access the Debt Type Transaction Table - Detail Screen to add further information, press Detail Screen (F5). When done adding information, press Enter. To change an existing code, press Change (F3).To access the Debt Type Transaction Table - Detail Screen to further modify the code specifics, press Detail Screen (F5). When done modifying information, press Enter. To display information about an existing debt type, press Inquire (F4). To see a list of existing debt types, press List (F6). Continue to press List to see succeeding debt types.
4 Debt Type Transaction Table Detail Use the Debt Type Transaction Table - Detail to define the transaction codes that are to be used in creating accounting transactions when the status of a charge changes. To access the Debt Type Transaction Table - Detail, press Detail Screen (F5) on the Debt Type Transaction Table - Initial screen. User Function Keys F1 REFRESH Redisplays the screen. Any changes or additions made to the screen since Enter was last pressed will disappear. F2 ADD Adds a new debt type detail record. F3 CHANGE Changes an existing debt type detail record. F4 INQUIRE Displays a specified debt type detail record. F5 DELETE Deletes debt type detail records. F6 LIST Lists all the debt type detail records. F8 MENU Redisplays the FMS System menu. Data Fields FYR (display only) FROM STATUS DEBT TYPE (display only) TO STATUS TITLE (display only) CURRENT TRAN CD 1 EDIT STATUS (display only) CURRENT TRAN CD 2 RVSN DATE (display only) DEFERRED TRAN CD 1 INIT STATUS (display only) DEFERRED TRAN CD 2 Fiscal Year (AF-FYR) Description Display only. The fiscal year of the table. Debt Type Definition Display only. A college-defined code identifying the transaction codes used to generate accounting transactions. Title Definition Display only. A college-defined description of a Debt Type code. 20 characters Edit Status Definition Display only. The status of a Debt Type code.
5 Values Defined by SBCTC-ITD as follows: A I D Active (default) Inactive Delete 1 character Revision Date Definition Display only. A date assigned by the system indicating when the current record was changed or added. Initial Charge Status Definition Display only. A code identifying the default charge status for a new charge. Must be valid on the Charge Status Table. From Status Definition A code identifying the current status of a charge. Must be valid on the Charge Status Table (BM1025). To Status Definition A code identifying the new status of a charge. Must be valid on the Charge Status Table (BM1025). Current Transaction Code 1 Definition A transaction code followed by a transaction reverse indicator code used to generate an accounting transaction when the charge is for the current or prior fiscal year. If this code is not specified, no accounting transaction will be generated. Values The transaction reverse indicator code is defined by SBCTC-ITD as follows:
6 Current Transaction Code 2 Definition A second transaction code followed by a transaction reverse indicator code used to generate an accounting transaction when the charge is for the current or prior fiscal year. If this code is not specified, no accounting transaction will be generated. Values The transaction reverse indicator code is defined by SBCTC-ITD as follows: Deferred Transaction Code 1 Definition A transaction code followed by a transaction reverse indicator code used to generate an accounting transaction when the charge is for a future year. If this code is not specified, no accounting transaction will be generated. Values The transaction reverse indicator code is defined by SBCTC-ITD as follows: Deferred Transaction Code 2 Definition A second transaction code followed by a transaction reverse indicator code used to generate an accounting transaction when the charge is for a future year. If this code is not specified, no accounting transaction will be generated. Values The transaction reverse indicator code is defined by SBCTC-ITD as follows:
7 Updating the Table To update the debt type transaction table using the Debt Type Transaction Table - Detail Screen, perform the following steps: 1 Enter data in the From Status field, To Status field, or both. 2 Press Add (F2). 3 Enter data in the Current and Deferred Transaction Code fields. 4 Press Enter.
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