How to create and delete a journal voucher (JV)?

Transcription

1 How to create and delete a journal voucher (JV)? To create and delete a Journal Voucher (JV) in HDPOS smart, follow the steps below. 1. Run HDPOSsmart. 2. From main screen click on Set-Up button. 3. From 2 nd page of Set-Up click on FA transaction. Hyper Drive Information Technologies Private Limited Page 1 of 7

2 Create JV: 4. From Manage FA Transaction screen, click on Add Financial Account transaction button to create a new JV. 5. You will get the screen of Add New Financial Account Transaction screen. Select Business Location: Select the Business Location for which you want to create a JV. Transaction Number and Date will be displayed. You can edit these details by double clicking on them. Transaction Amount: Enter the amount for how much you want to create a JV. Select Credit Financial Amount: Select the amount from which you want to take the money from. If the selected account is a Petty Cash Account, then select Cash Register also. Closing Balance: This will show the total amount in the selected account. Cash Register Balance: This will show the amount in the selected Cash Register. Select Debit Financial Account: Select the account to which you want to move the money. Closing Balance: This will show the selected debit account s closing balance. Narration: Enter any narration for the Journal Voucher transaction that you are creating. Here you can enter the Transaction Amount and A/c details as you require. Click on Save (F8) button. Hyper Drive Information Technologies Private Limited Page 2 of 7

3 6. From Manage FA Transaction screen you can see that JV which has been created by you. You can see the transaction type as Cash Payment and the accounts that are reflected by the JV transaction. Hyper Drive Information Technologies Private Limited Page 3 of 7

4 7. You can also create JV by clicking on FA Transaction Document in the tool strip of Manage Financial Account Transaction screen. 8. You will see the FA Transaction Document screen as shown below. Select Business location: The default Business Location in which you are logged in will be shown to you. You can also select required Business Location. Transaction Number: The transaction number will be displayed here. Date: Current date will be displayed here. Note: You can change the number and date by double clicking on date. Transaction type: Select the transaction type as JV. Account: When you select the Type as JV, you can see all the accounts in HDPOS smart in Account field. Choose the account from which money has to be moved to other accounts. If you select the Petty Cash Account, then a field will appear to select the cash register also. Current Balance: Selected Account s current balance will be shown here. New Balance: Selected Account s New Balance will be shown here. New Balance will show the (Current Balance-Money transferred to other account). Hyper Drive Information Technologies Private Limited Page 4 of 7

5 Money is going into Selected Account: o Add Account: Click on Add Account button to add the details of account to into which you want to transfer money. Clicking on this button will open Add Account screen as shown below. Account Name: Select the Account Name. Amount: Enter the amount how much you want to transfer. Click on Save. Hyper Drive Information Technologies Private Limited Page 5 of 7

6 You will see the details as shown below. The New Balance value will get changed accordingly. Enter any notes if you want in notes section to describe the transaction. Click on Save. Hyper Drive Information Technologies Private Limited Page 6 of 7

7 7. You will see the FA Transaction Document entry that got created as shown below. Delete JV: 8. To delete the journal voucher select the JV which you want to delete and click on Delete FA transaction button on tool strip. 9. You will get the confirm message box. 10. Click on Yes button. 11. The created JV will be deleted along with its related FA transactions. Hyper Drive Information Technologies Private Limited Page 7 of 7