TTB Brewer s Report of Operations. User Guide and Documentation

Transcription

1 TTB Brewer s Report of Operations User Guide and Documentation

2 Page 1 Intro The TTB Brewer s Report of Operations is the primary tax filing report filed by breweries in the US. The report is composed of two sections. The Report of Operations section outlines the production of a brewery for a given period of time. The Federal Excise Tax section outlines the amount of federal tax due resulting from the period s production. The requirements for frequency of filing vary depending upon level of excise tax paid (or expected). Report overview The report aggregates company journal entry and chart of accounts data to present this data in Report of Operations and Excise Tax forms. The report relies on TTB Proprietorship, Business Entity, Warehouse location and Tax determination to group accounts and item transactions. The report also requires items produced and used in production to be configured for TTB reporting.

3 Page 2 Configuring Orchestrated Beer To properly configure Orchestrated for TTB BRO reporting the user is required to enter several layers of information relating to brewery operations. This configuration is typically done as part of the Go-Live process for Orchestrated Beer. NOTE: As entities, locations, warehouses, brands, items and G/L accounts are added to Orchestrated, they will need to be configured for TTB report as well. Proprietorships: The Proprietorship is the highest level of grouping for TTB reporting. Typically, this grouping represents the brewery activities (and data) to be included in the report. In instances of alternating proprietorship, each partner in the alternating proprietorship would have a unique proprietorship grouping. To add or update Proprietorship information, navigate to Modules > Administration > Setup > Inventory > TTB Proprietor. The TTB proprietorship window will open. Entities: Entities are the next level of grouping used in TTB reporting. These are typically represented by the Locations used in Orchestrated Beer TTB Proprietorship window. For example, a Proprietorship may choose to have one entity represent the main brewery and another to represent a taproom. At least one entity is required for TTB reporting.

4 Page 3 Warehouses: From the Administration module, select Setup, then Inventory and then Warehouses. The Warehouses Setup window will open. Warehouses are sub groups within an entity. The default configuration of warehouses in Orchestrated Beer is Brewery #1. If multiple entities exist, be sure warehouses are aligned with this proper entity. Finally, be sure the warehouse Tax Determination is set to N. Note that if the warehouse is tied to an entity such as a Tasting Room or is used as an offsite shipping warehouse, Tax Determination should be set to Y. Brands: Navigate to Modules>Inventory>Brand Master Data From the Brand master window, select the Brand to be configured for TTB reporting. In the lower right corner of the menu, select the appropriate TTB Proprietorship to associate with the brand.

5 Page 4 Items: The next step in setting up the TTB Brewer s report is to associate items with a TTB grouping. Individual items may be configured using the Item Master Data tool in Orchestrated Beer. Navigate to Modules>Inventory>Item Master Data From the Item Master Data window, there are several fields that need to be configured for TTB reporting. The Brand field must be assigned to the Item in order to correctly assign entity and Proprietorship information to related transactions. The Pack type field is used to calculate barrel volume related to item transactions. The TTB Group field is used to select and group items for reporting. If this field is blank, production records relating to these items will not be included in the report. Note: It is important to remember that TTG Group is used for reporting, not Item Group.

6 Page 5 NOTE: For configuring multiple items and groups of items, the TTB report includes an excel based tool for bulk item updates. This tool is described in the Navigating the Report section of this document. Tracking variance in transaction documents: The TTB report relies upon information from transaction documents (ex. Goods Issue/Receipt, Returns, A/R Credit memos, Invoices etc.) to assign it to the appropriate section of the TTB report. These documents include a column titled Variance Reason which includes a set of values associated with the relevant TTB section / line. Accessing the report In Orchestrated, navigate to Modules>Production>Production Reports>TTB BRO Reporting. Navigating the Reporting tool The TTB report uses the Orchestrated macro-enabled excel workbook which include custom reporting controls which appear nested under two buttons: Report Generation and Data Audit Options. Create Report of Operations This button will execute a process to gather and group production data for each section of the TTB. Due to the volume of data being process for the report, running the report can take 5-10 minutes of computer processing time. Note: Before running the TTB report, be sure all locations, entities, warehouses and items have been configured for TTB reporting.

7 Page 6 Launch TTB Data Setup Workbook This button will launch the Orchestrated TTB setup tool for configuring multiple items and item groups for TTB reporting. The utility will open as a separate Excel workbook. TTB Setup Utility: The Launch TTB Setup utility uses the Orchestrated macro-enabled excel workbook which include custom reporting controls in the ribbon of the Home tab. The workbook includes two tabs for Brand and Item management. From the Home Tab, select the Worksheet Options icon and select Clear Worksheet. This will remove any legacy data retained in the utility. Next, from Workbook Options, select the Refresh data command. A list of items currently in the system will populate the report tabs. Brand Tab: On the Brand tab, use the dropdown menu in the TTB Proprietor column to assign Proprietor information to Brands. Proprietor information existing in Orchestrated Beer will appear as options for this menu. To apply this configuration to multiple brands, copy the value and paste it to additional brands.

8 Page 7 Item Tab: From the Item tab, use the dropdown menu in the TTB Group/Account column to assign TTB group information to Items. TTB Group information existing in Orchestrated Beer will appear as options for this menu. To apply this configuration to multiple items, copy the value and paste it to additional items. Once Brand and Item configuration is complete, select the Process Changes button in the Home tab ribbon. Select Yes to push this data into Orchestrated Beer. Item Master Utility: The Item Master utility may also be used to configure and update items for TTB reporting. In Orchestrated, navigate to Modules>Utilities>Item Master Utility. The Master Data Utility will open as an Excel workbook. The Master Data utility includes two tabs, Item Master and Warehouse. Note: Be sure to refresh the data in the utility to ensure data in the Excel tool is current.

9 Page 8 Item Master tab: The Item Master tab allows the user to configure certain information for all items that exist in Orchestrated Beer. Information specific to TTB reporting includes pack type, brand, and TTB group. Note: If a brand has not been assigned to an entity (and proprietorship), configuring brand information for items using the Item Master Data tool will not ensure they appear in the TTB report.

10 Page 9 Warehouse Master tab: The Warehouse Master tab allows the user to configure certain information for all warehouses that exist in Orchestrated Beer. Information specific to TTB reporting includes pack type, brand, and TTB group. Note: If a location has not been assigned to an entity (and proprietorship), configuring warehouse information using the Warehouse Master Data tool will not ensure they appear in the TTB report. To update an item or a warehouse using this tool, select the cell containing the value to be updated. A dropdown menu containing all values for this field will appear. Changing the value will cause the value in the Action required column to change from N to U, indicating that it will update that line. Once all changes have been made to Items and Warehouses, use the Process Changes to Worksheet button to load information for the updated items into Orchestrated.

11 Page 10 Creating the TTB report: Once the configuration and item update work is complete, there remain a few small tasks to complete to create the TTB report. Click Report Generation > Create Report of Operations In section 1, select your Proprietor and Brewing Location. In section 2, enter Starting and Ending dates in mm/dd/yyyy format. In section 3, confirm brewery filing information and specify the fermentation level for production reporting. Once these items are complete, select Create to generate values for reporting. When the report is done compiling data, the TTB_MOD tab will appear in the workbook. This tab contains the completed Brewer s Report of Operations for the requested Proprietor and time period. Note: Due to the volume of data use to compile the report, the time required to process the report data may vary from a few seconds to a quarter hour.

12 Page 11 SQL Stored procedures and User Defined Tables The Orchestrated Beer TTB report relies on a number of SQL stored procedures on each company s database instance to generate the data sets upon which the report is based. A set of stored procedures on the FWB database aggregates transaction data required for creating the TTB report. In the Programmability->Stored procedures folder of the production instance of the database: [dbo].[orc_sa_spbroivbalance] [dbo].[orc_sa_spcreatebrotxtable] [dbo].[orc_sa_spbroexcise] The [ORC_SA_spCreateBROTXTable] is used to create a user defined table to hold TTB data to be accessed by the TTB report. In the Tables folder of the production instance of the database: [dbo].[@orc_ttbbrodata]