Quick Reference: Local Data for WorldCat Local

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1 Quick Reference: Local Data for WorldCat Local Introduction Libraries now have the full functionality to harness their local data local bibliographic data, local holdings data and local system number by bringing it to their WorldCat Local instance and making it discoverable by users. This quick reference explains these functionalities in more detail and what libraries need to do to take full advantage of the local data feature. Local Data Enhancements Once enabled, WorldCat Local displays results for your institution s local data. Here s what each function does and when it was released: Display local holdings record (LHR) data for all formats, including but not limited to volume, issue, call number, location, etc. (November 2010) Load, search and display local data, including but not limited to local subject headings, uniform titles, notes, etc. See the table at right for a complete list of tags. (The ability to load and display Local Bib Data was released May 2011; the code for searching Local Bib Data was installed May 2011; Local Bib Data was reindexed and available for searching June 2011) Load local system number to use as the unique identifier between WorldCat Local and your ILS/LMS to retrieve real time item availability. (May 2011) Search local holdings record (LHR) data. (September 2011) Note: Only your institution s data is shown to users. Local Bilbiographic Data Local data (shown in the following chart) such as local subject headings, uniform titles and notes now displays to users in WorldCat Local. This additional data complements the full bibliographic data from the WorldCat database already available in the service. Local Bibliographic Data: Field Tag Description 240 Uniform Title 500, 59x Non-specialized notes 501 With note 600 Personal Name 610 Corporate Name 611 Meeting Name 630 Uniform Title 650 Topical Term 651 Geographic Name 655 Local Index Term Genre/Form 690 Local Subject Added Entry Topical Term 691 Local Subject Added Entry Geographic Name 695 Added Class Number 696 Local Subject Added Entry Personal Name 697 Local Subject Added Entry Corporate Name 698 Local Subject Added Entry Meeting Name 699 Local Subject Added Entry Uniform Title 700, 790, 796 Added Entry Personal Name 710, 791, 797 Added Entry Corporate Name 711, 792, 798 Added Entry Meeting Name 730, 793, 799 Added Entry Uniform Title Local System Number 1

2 Enabling Local Bibliographic Data in OCLC Service Configuration As part of your full WorldCat Local, libraries that load their local data via OCLC s Batchload service can take advantage of this local data as of the May install. Once you have submitted your order for Local Bib Data and it has been loaded, you can enable this new functionality through OCLC Service Configuration. Note: To use this feature, you must have loaded and stored your data at OCLC. You should then be able to see the option to enable visibility of this data. Or you may contact WorldCatLocalIM@oclc.org if you wish to enable this feature. Local Bibliographic Data Enabled in WorldCat Local Following are two screen shots of the same record, with Local Data enabled and then not enabled. Note: The following examples show only the particular data fields for this institution. Your results may vary. 2

3 Example with Local Bibligoraphic Data enabled: 3

4 Example without Local Bib Data enabled: 4

5 Local Bibliographic Data in WorldCat Local The following chart shows how WorldCat Local maps local bibliographic data to OCLC MARC tags. Please also see: Storing Local Bibliographic Data via Batchload for WorldCat Local or WMS. Index Name Index Label(s) Fields Included in the Index Local System Number lz: Subject heading su: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 Notes nt: 500, 501, Title ti: 711, 730, 792, 793, 798, 799 Uniform title ut: 240, 700, 710, 711, 730, 790, 791, 792, 793, 796, 797, 798, 799 Name au: 700, 710, 711, 790, 791, 792, 796, 797, 798 (called Author in FirstSearch/Resource Sharing) Personal name pn: 700, 790, 796 Keyword kw: 240, 500, 501, , 600, 610, 611, 650, 651, 655, 700, 710, 711, 730, 790, 791, 792, 793, 796, 797, 798, 799 LC Classification number lc: 695 Dewey Decimal Classification dd: 695 number Corporate/Conference subject nc: 610, 611, 697, 698 Descriptors de: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 Genre ge: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 Geographic coverage gc: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 Personal name subject heading na: 600, 696 Corporate/Conference name cn: 710, 711, 791, 792, 797, 798 LC children s subject heading hc: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 LCSH hl: 600, 610, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 MeSH hm: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 NAL subject heading ha: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 Canadian subject heading he: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 RVM subject heading hr: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 Sears subject heading hs: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 Other subject heading ho: 600, 610, 611, 630, 650, 651, 655, 690, 691, 696, 697, 698, 699 Standard number sn: 700, 710, 711, 730, 790, 791, 792, 793, 796, 797, 798, 799 Universal Decimal classification ud: 695 number NLM classification number lm: 695 Other classification number ot: 695 5

6 Local Holdings Record (LHR) Data in WorldCat Local The following chart shows how WorldCat Local maps local holdings records to OCLC MARC tags. Data Element Index Label(s) LHR Field(s) Access and/or Use restrictions ek: nt: kw: 506 a f Action Note io: kw: 583 a c h l Branch definition/shelving location b8: kw: 852 a b c Call Numbers nu: kw: 852 k h i j l m Barcode (piece designation) bq: kw: 852 p, 863 p, 864 p, 865 p, 876 p Notes nt: kw: 852 z Electronic Location and Access - nt: kw: 856 z Notes Copy-Level Notes nt: kw: Subfield z (public note) for fields: 863, 864, 865, 866, 867, 868 Enabling Local Holdings Data in OCLC Service Configuration As part of your full WorldCat Local, libraries that load their local data via OCLC s Batchload service can take advantage of this local data as of the May 2011 install. Once you have submitted your order for Local Holdings Records (LHR) and it has been loaded, you can enable this new functionality through OCLC Service Configuration. Note: To use this feature, you must have loaded and stored your data at OCLC. You should then be able to see the option to enable visibility of this data. Or you may contact WorldCatLocalIM@oclc.org if you wish to enable this feature. 6

7 Local Holdings Record (LHR) Data Enabled in WorldCat Local Following are two screen shots of local holdings record (LHR) data being searched in WorldCat Local. Note: The following examples show only the particular data fields for this institution. Your results may vary. 7

8 The yellow highlighting indicates where matches were made based on the search using these specific tags. Local System Number WorldCat Local now provides the ability to search the local OPAC by local bibliographic data, including the library's Local System Number (LSN). Contact a WorldCat Local Implementation Manager at WorldCatLocalIM@oclc.org if you would like to use this functionality. ISO 9001 Certified The following OCLC product, service and business names are trademarks or service marks of OCLC, Inc.: OCLC, WorldCat, and The world s libraries. Connected. In addition, the WorldCat symbol and OCLC 8 symbol are service marks of OCLC. Third-party product and service names are trademarks or service marks of their respective owners. OCLC grants permission to photocopy this publication as needed. Product Code REF / W, OCLC