Standardization & Governance. PLC ECM Support Channel

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2 Tutorial Roles You are here. Choose your roles and hover over topic that you wish to learn PLC ECM (Learner Hubs) List of learning programme site HR LEARNING COORDINATORS FACILITATORS PARTICIPANTS PROGRAMME MANAGEMENT TEAM DOWNLOAD BROCHURE AND TRAINER S PROFILE DOWNLOAD FACILITATORS MANUAL AND MATERIALS DOWNLOAD LEARNING MATERIALS DOWNLOAD PROGRAMME MANAGEMENT FILES *Open to all UPLOAD FACILITATOR MANUAL AND MATERIALS *Open for Facilitator and Programme Management team only UPLOAD DOCUMENTS IF REQUIRED *Open for Learners and Programme Management team only UPLOAD PROGRAMME MANAGEMENT FILES MANAGE LIBRARY PERMISSION JOINING INSTRUCTION *Open for Programme Management team only 5 Standardization & Governance Quality Assurance Visual Identity System Content Structure Content Distribution Intellectual Property PLC ECM Support Channel

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4 HR LEARNING COORDINATORS You are HR Learning Coordinator and would like to download programme brochure and trainer s profile for HRDF requirement. 1 You will receive the direct link via (copy of staff enrolment notices) to the programme site. Your link looks like 2 Click BROCHURE to continue 3 Click on any files that you wish to download 4 It will automatically download

5 HR LEARNING COORDINATORS You are HR Learning Coordinator and would like to download programme brochure and trainer s profile for HRDF requirement. 1 You will receive the direct link via (resource assignment notice) to the programme site. Your link looks like 2 Click FACILITATOR to continue 3 Click on any files that you wish to open or download 4 It will automatically download

6 FACILITATORS You are Facilitator and would like to submit relevant files to deliver the learning programme. 1 You will receive the direct link via (resource assignment notice) to the programme site. Your link looks like 2 Click FACILITATOR to continue 3 Click NEW DOCUMENT 4 Click UPLOAD EXISTING FILE

7 FACILITATORS You are Facilitator and would like to submit relevant files to deliver the learning programme. 5 Click Choose File button and select the document (s) to be uploaded. 6 Click OK OR 4 Drag and drop files or documents from your computer to the space from New Document to the existing files until the words Drop Here appears

8 PARTICIPANTS You are one of the Participant and would like to download learning materials for learning programme 1 You will receive the direct link via (training confirmation/joining instruction) to the programme site. Your link looks like 2 Click PARTICIPANTS to continue 3 Click on any files that you wish to download 4 It will automatically download

9 FACILITATORS You are one of the Participant and would like to submit relevant files to Facilitators 1 You will receive the direct link via (resource assignment notice) to the programme site. Your link looks like 2 Click PARTICIPANTS to continue 3 Click NEW DOCUMENT 4 Click UPLOAD EXISTING FILE

10 FACILITATORS You are one of the Participant and would like to submit relevant files to Facilitators 5 Click Choose File button and select the document (s) to be uploaded. 6 Click OK OR 4 Drag and drop files or documents from your computer to the space from New Document to the existing files until the words Drop Here appears

11 PROGRAMME MANAGEMENT TEAM You are one of the Programme Management Team and would like to manage your programme files 1 Visit your designated programme site. Your link looks like 2 Click PROGRAMME MANAGEMENT to continue 3 Click on any files that you wish to download 4 It will automatically download

12 FACILITATORS You are one of the Programme Management Team and would like to manage your programme files 1 Visit your designated programme site. Your link looks like 2 Click PROGRAMME MANAGEMENT to continue 3 Click NEW DOCUMENT 4 Click UPLOAD EXISTING FILE

13 FACILITATORS You are one of the Programme Management Team and would like to manage your programme files 5 Click Choose File button and select the document (s) to be uploaded. 6 Click OK OR 4 Drag and drop files or documents from your computer to the space from New Document to the existing files until the words Drop Here appears

14 PROGRAMME MANAGEMENT TEAM You are one of the Programme Management Team and would like to manage your library permission in your programme site

15 PROGRAMME MANAGEMENT TEAM You are one of the Programme Management Team and would like to manage your library permission in your programme site 1 Click any LIBRARY you wish to set the permission. 2 On top-right, click LIBRARY to continue 3 Click Shared With to continue

16 PROGRAMME MANAGEMENT TEAM You are one of the Programme Management Team and would like to manage your library permission in your programme site Info There are 4 group permission as follows. Library Group Name Default Permission Level Brochure NT AUTHORITY\authenticated Read only Do not modify users Facilitator Site Facilitator Read only OR Contribute Participants Site Participants Read only OR Contribute Programme Management Permission Managed By Site Owner Site Owner Site Owner Site Owner Full Control Site Owner 4 Click on Group Permission that you wish to modify (add/remove user)

17 PROGRAMME MANAGEMENT TEAM You are one of the Programme Management Team and would like to manage your library permission in your programme site Add New User in the Group Permission 5 Click ADVANCED to continue 6 Click on any of the groups

18 PROGRAMME MANAGEMENT TEAM You are one of the Programme Management Team and would like to manage your library permission in your programme site Add New User in the Group Permission 7 Insert staff . For example user1@petronas.com.my; user2@petronas.com.my 8 Un-tick Send an invitation 9 Click Share

19 PROGRAMME MANAGEMENT TEAM You are one of the Programme Management Team and would like to manage your library permission in your programme site Delete User(s) in the Group Permission 1 Tick user(s) that you wish to delete from the Group Permission 2 Click Actions 3 Click Remove Users From Group 4 Click OK

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21 Q : Why do I need to use PLC ENTERPRISE CONTENT MANAGEMENT (ECM)? PLC ECM enables you to store documents in a more structured manner thus less time is spent locating documents. The documents can be accessed 24 hours a day, 7 days a week. It helps you to perform work more efficiently Q : Can I access ECM from outside PLC? Yes, PLC ECM can be easily accessible via Internet as it is a web based system. Q : Is there a size limit for documents to be uploaded? PLC ECM allows you to upload up to 1,000 MB per transaction. Q : What type of documents does PLC ECM support? ECM allows you to upload Word documents, Spread Sheet documents, Presentation Slides, Report, Forms, Audio, Video, Artwork, Photographs, Drawing, as long the size does not exceed to 1,000 MB per transaction. Q : Do I store Final or Draft documents? Only Final documents are stored in ECM

22 Q : What will happen when final documents uploaded are not tagged to keywords? When uploading a document, you need to put in the keywords for easy retrieval of documents. If the document is not tagged to any keyword, you can locate the documents by using search bar. Q : How secure is PLC ECM? PLC ECM is a highly secured system where each user s accessibility and privileges are controlled by pre-determined access rights. Q : How do I know my rights / privileges? PLC ECM Super Administrators hold the information on user's access rights. You may contact PLC ECM team for further enquiries.