Correction Documents for Poland

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1 ERP CLOUD Correction Documents for Poland Oracle Financials for EMEA Table of Contents Purpose of the Document... 2 Setup... 3 Security Privilege... 3 Receivables Transaction Sources... 4 Receivables Transaction Types... 5 Correction Transaction Types... 5 Regular Transaction Types... 5 Descriptive Flexfields... 6 Processing in Receivables... 9 Correction Document Structure Making Additional Changes to the Correction Document Links to Previous and Original Transactions Types of Correction Invoice Whole Price Adjustment Discount Applicable to All Lines Reversal for Manual Correction Correction Invoice Tax Point Date Transaction Header Reversal Lines Correction Lines Tax Lines

2 Purpose of the Document This document explains the implementation and usage guidelines for the Correction Documents for Poland solution. A correction invoice is a separate value-added tax (VAT) document, which contains the changes to a transaction that has already been issued to a customer. The solution comprises the following component: Correction Documents for Poland: This is a background process that generates a correction invoice based on the source invoice, using parameter values to make appropriate corrections automatically. Please note that tax lines are not copied from the original invoice; they are generated by the AutoInvoice process when the correction invoice is created. The document explains the implementation and usage guidelines, prerequisite setup, important transaction entry aspects, report output details, and the business flow for Correction Documents for Poland. 2

3 Setup To successfully implement the solution, complete the Oracle Receivables application setup and then perform the following prerequisite setup for Correction Documents. Security Privilege Assign the security privilege Create Correction Invoice for Poland to the role for your Accounts Receivable Manager. 3

4 Receivables Transaction Sources Navigate to the Manage Transaction Sources page in Setup and Maintenance. A specific transaction source for processing Correction Documents must be defined. Update the following fields with these values: Field Name General Information Type Reference Field Default Value Grouping Rule Standard Transaction Type Import Information Value Imported interface_header_attribute1 Default <enter the Correction Transaction Type defined previously> All fields in Import Information must be set to ID 4

5 Receivables Transaction Types In Setup and Maintenance, go to the Manage Transaction Types page Correction Transaction Types When you are defining the Correction Transaction Types, enter the value Any Sign in the Creation Sign field. This ensures that the correction documents contain both positive and negative lines. In the Regional Information context, select Transaction Types for Poland, and select values for the following fields: - Correction Source Transaction Source - Correction Invoice Transaction Type Regular Transaction Types For each transaction type for which correction documents are created, update the Regional Information to refer to the Correction Invoice transaction source and type that must be created for that transaction type. 5

6 Descriptive Flexfields Go to the Manage Descriptive Flexfields page in Setup and Maintenance. Define the following Descriptive flexfields segments for the flexfield code RA_INTERFACE_LINES: The individual segment detailed setup is shown below: Batch_id 6

7 trx_id line_id 7

8 batch_number p_sign 8

9 Processing in Receivables A correction document is created based on the original document that needs to be corrected. This is done by submitting a background process and providing the appropriate parameter values. The correction document is then created using the AutoInvoice process. Upon completion of the background processing, the correction document is available. To make additional changes to this document, you must first update the invoice status to Incomplete. The process to submit is called Correction Documents for Poland. The Correction Documents for Poland background process creates the correction document in the Receivables invoice interface tables and automatically submits the Receivables AutoInvoice process to import the correction document and make it available in the Manage Transactions page. Go to the Scheduled Process page and schedule a new process. 9

10 Parameter Name Business Unit Customer Name Transaction Number Correction Reason Transaction Date Accounting Date Whole Price Adjustment Adjust All Lines Discount Percentage Description The business unit in which the transaction was created. The customer involved in the transaction. The transaction number to be corrected. The reason for the correction. The transaction date to be applied to the correction invoice. The accounting date to be applied to the correction invoice. Must be in an open or future-enterable period. Select Yes to adjust the price of all lines on the correction invoice to zero. Select Yes to apply a discount to all invoice lines on the correction invoice. The percentage discount to be applied to all lines on the correction invoice. Upon completion of the background processes, review the log file to find the transaction number of the correction invoice that has been created. 10

11 Correction Document Structure Correction documents have the following structure and content: Header: The invoice header contains details that provide a link to the transaction being corrected. Additionally, in the case of multiple corrections, there is always a reference back to both the previous correction and the original document number. Lines: A correction document contains correction and reversal lines. Reversal lines cancel the equivalent line from the invoice being corrected. Correction lines represent the new version of the invoice line, based on the parameter values provided to the Correction Documents for Poland process. Making Additional Changes to the Correction Document To make additional corrections to the transaction, go to the Manage Transactions page and search for the correction document. Update the status to Incomplete and then select Edit. For example, you may add the document fiscal classification to the transaction header. 11

12 Note that certain attributes on the reversal line of a correction document may not be updated. Doing so will result in an error message appearing when attempting to save any changes. You cannot modify the following reversal lines attributes: o o o o o o o Line Number Description Quantity Unit Price Transaction Business Category Previous Invoice Previous Line Once you have updated the document fiscal classification and other changes, save and complete the transaction, then you must submit the Process Tax Point Date Adjustments job to update the tax lines with the revised tax point date. 12

13 Links to Previous and Original Transactions A correction document contains information that provides a link back to the document that is being corrected. This information can be found at both header and line level. On the invoice header, select Show More, then the Miscellaneous tab. For the Regional Information Context: Transactions for Poland, the correction information is shown. 13

14 On an invoice line, selecting the icon to show additional line details displays an expanded view of the individual line. In the Regional Information context Transaction Lines for Poland, details about the correction for that line are displayed. 14

15 Types of Correction Invoice You can create three different types of correction document, depending on the parameter values selected. Whole Price Adjustment Discount Applicable to all Lines Reversal for Manual Corrections Whole Price Adjustment Selecting Yes for the parameter Whole Price Adjustment creates a correction document which cancels the original invoice the lines of the original transaction are reversed and new lines are created with zero value. 15

16 Discount Applicable to All Lines Selecting the value Yes for the parameter Adjust All Lines results in creation of a correction invoice where the original lines are reversed and each of the new lines has the discount rate applied to the net price of the original lines according to the value provided in the parameter Discount Percent. 16

17 Reversal for Manual Correction Selecting the value No in both Whole Price Adjustment and Adjust All Lines results in the creation of a correction invoice where the original lines are all reversed, and the correction lines contain exactly the same value. You can then make individual adjustments to the correction invoice lines. 17

18 Correction Invoice Tax Point Date The tax point date of the correction invoice is determined from the invoice being corrected. Transaction Header If the adjusted tax point date attribute on the transaction being corrected is populated, then this will be copied to the adjusted tax point date on the correction document. If the adjusted tax point date attribute on the transaction being corrected is null, then the invoice date of the transaction being corrected will be copied to the adjusted tax point date on the correction document. Reversal Lines If the adjusted tax point date attribute on the line being corrected is populated, then this will be copied to the adjusted tax point date attribute on the correction document reversal line. If the adjusted tax point date attribute on the line being corrected is null, then the adjusted tax point date from the correction document header will be copied to the adjusted tax point date attribute on the correction document reversal line. Correction Lines The adjusted tax point date attribute of the line being corrected is copied to the adjusted tax point date attribute on the correction document line. Tax Lines The adjusted tax point date attributes are used by the Process Tax Point Date Adjustments program to update the tax point date of the associated tax lines. Note: The tax point date adjustments are applicable only if the tax point basis of the transaction is Invoice. 18

19 Oracle Corporation, World Headquarters Worldwide Inquiries 500 Oracle Parkway Phone: Redwood Shores, CA 94065, USA Fax: C O N N E C T W I T H U S blogs.oracle.com/oracle facebook.com/oracle twitter.com/oracle oracle.com Copyright 2018, Oracle and/or its affiliates. All rights reserved. This document is provided for information purposes only, and the contents hereof are subject to change without notice. This document is not warranted to be error-free, nor subject to any other warranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We specifically disclaim any liability with respect to this document, and no contractual obligations are formed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our prior written permission. Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners. Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under license and are trademarks or registered trademarks of SPARC International, Inc. AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or registered trademarks of Advanced Micro Devices. UNIX is a registered trademark of The Open Group Correction Documents for Poland May 2018 Author: 19

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