CORE STATES GROUP TRAINING SERIES BLUEBEAM EXPORTING CREATED BY: CSG IT CORE STATES GROUP

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Arleen Wright
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1 CORE STATES GROUP TRAINING SERIES BLUEBEAM EXPORTING CREATED BY: CSG IT CORE STATES GROUP

2 BLUEBEAM EXPORTING When working with PDF s there are a lot of +mes that you need to do something with that PDF in more ways than a PDF will let you. In this lesson we will be going over ge2ng informa+on out of a PDF and conver+ng it into another format that we will be able to use. You can export to the following formats: Images Text RTF (Rich Text format) Word Excel Power Point The processes is almost iden+cal for all of them so the first past of the write up will be where those bu8ons are and what happens when you choose them. The second part will be over some of the interes+ng things that can happen when expor+ng to Excel, Word and Power Point. LESSON EXPORTING IN GENERAL When you need to put something into AutoCAD or a power point presenta+on you can put it in as a PDF, but PDFs are large and cumbersome and if you could save the PDF as an Image file the other program would work smoother and faster processing the data you put into it. Open the PDF that you want to use, we are going to start with a plan set sheet that we printed from AutoCAD. Page 1

The first export we are going to be doing is to an image file.

3 There are two places that you can get to the export tools. You can open the le; panel and right click on a thumbnail of the sheet you want to export. Or in the ribbon at the top select file and on the right-hand side there is an export bu8on you can then choose how you would like to export the sheet that you are on. The first export we are going to be doing is to an image file. Right click on the thumbnail of the sheet you want to export and scroll down to the bo8om of the pop up window and select export. The fly out menu will then give you all your export op+on. Right now, we are going to select Tiff but as you can see all your export op+ons are there for you. Page 2

When you click export you will be given the normal

opportunity to change the format you are expor+ng

And when you go to where you asked to save the

4 When you click export you will be given the normal save dialog box, choose where you want to save the file and what you want to save it. Also in this dialog box you have another opportunity to change the format you are expor+ng too A;er you click save it will render the export And when you go to where you asked to save the file the Tiff file or what ever format you have chosen will be there. Page 3

5 LESSON EXPORTING SPECIALTIES We started with image files because PDF s are just fancy versions of images and expor+ng a PDF to an image file gives you exactly what you think it will, a picture of that image. However, let s say there is a paragraph of text, a table, or a slide you want from a PDF what happens when we export various PDF s into these formats? TEXT This export will take you directly to just a plane text document that you will open in notepad. You will not get any of your drawing or image informa+on, but it will scrape all the text it can from the sheet and slap it down into a notepad file RTF OR WORD RTF or rich text format is basically the same thing as Word. There are some slight differences but when you export to RTF you will be opening the file in Word. The reason I even bring it up is if for some reason you are expor+ng a file into Word and it keeps stalling or erroring out on you, try to export to RTF you will get the same result and maybe it will find the work around to the error you are ge2ng. Drawing Files Now surprisingly we are going to export a drawing PDF to WORD and it will bring the drawing in to a WORD document as 24x36 with all the graphics and text. The text will be selectable, but the graphics will just be an image in a word document. Page 4

6 Go through the same steps that you did for the images only select word or RTF Go through the same save and export rendering steps as when expor+ng a PDF And now you have a drawing ﬁle in word, you can select the text you want and copy it out. Page 5

7 Scanned Pages This expor+ng also works on things other than drawing file prints. Let s take a look at a scanned page from a book. Same steps as before, right click, export, word Save the file in the correct loca+on Page 6

8 Boom word document from a scanned page. Now as you can see below you have text that you can use but there are a lot of problems with it. For one if it was not able to recognize the text it will just be an image of that text in the word file. If you look at the image below you will see some text is a light gray, that is an image of text and not actually selec+ble. So you will get mixed results when expor+ng a file from a scan but you can do it. Page 7

TABLES / EXCEL Let s go back to that drawing file There is a table in the

wacky and not pull the Excel table, the way I want because Excel is going

But what if I could just export a por+on of the page that I wanted?

9 TABLES / EXCEL Let s go back to that drawing file There is a table in the right-hand side that I want, and I want it in Excel because I don t want to have to retype any of it. If we do a full export of this en+re drawing sheet it is going to be all wacky and not pull the Excel table, the way I want because Excel is going to be trying to figure out what to do with all the linework imagery. But what if I could just export a por+on of the page that I wanted? Go to file at the top then select export on the right-hand side Select Excel Workbook and in the fly out menu select Page Region Page 8

This will give you a pick box and allow you to only select the

10 This will give you a pick box and allow you to only select the table from the en+re sheet. You can also use this when expor+ng for Word and power point which can be very useful if there is only a paragraph you want to grab or a specific image from a page. Save the file And Boom you have a table from a PDF that is actually in table format in Excel so you can do what you need with it. Page 9

POWERPOINT Lastly, we will talk about expor+ng to PowerPoint.

and turn it back into PowerPoint with all the objects and

Star+ng with a PDF of a PowerPoint Select file, export,

11 POWERPOINT Lastly, we will talk about expor+ng to PowerPoint. Bluebeam has the ability to take a PDF of a PowerPoint slide and turn it back into PowerPoint with all the objects and text boxes that it originally had in PowerPoint. Star+ng with a PDF of a PowerPoint Select file, export, PowerPoint presenta+on, full document Save the file and let it convert Page 10

You can also do this with the other files we went over today and it will do its best to make every

12 Boom, you now have a PowerPoint presenta+on with selectable objects editable text in the same style and format it was originally created in. You can also do this with the other files we went over today and it will do its best to make every object in those files a PowerPoint object that can be edited and manipulated. I hope this was helpful and if you have any ques+ons please ask. Happy Expor+ng! Page 11

ATTENTION: All students MUST create a new Apple ID during setup to use with their WSU ipad.

Se#ng Up Your WSU Apple ipad Mini Page 1 of 6 Your ipad Mini should be plugged in and ready to setup. ATTENTION: All students MUST create a new Apple ID during setup to use with their WSU ipad. If you