Folder Export Connector

Transcription

1 Folder Export Connector Define index, folder and file names, TIFF settings, PDF settings (bookmarks, password,...) and full text output. Use the versatile CaptureBites Folder export connector to export to a folder and file structure of choice on a local system or file server. You can define an unlimited number of sub folders and use Kofax Express index fields or system values to name them. Next to TIFF, PDF, batch index and document index information, it can also output full text output in standard txt format for each scanned page. It has unique PDF capabilities to output bookmarked PDF files, configure PDF passwords, split PDF files to a defined maximum size and pre-define how the Adobe viewer displays your document. You can generate G4 and JPG compressed TIFF files but also LZW compression and uncompressed is supported for high quality scan work (book scanning, delicate document scanning). Next to an export destination of choice, it can also generate a backup of all your document files to an external drive or backup server. All this during a single export.

2 Full text output of your scanned pages Next to PDF and TIFF files, you can also generate full text output for each scanned page. You have the choice to generate a text file per page or per document. You can then use the text file to feed a full text indexing system or extract specific data from it. Original Image : Full Text Output :

3 Full Text Output Setup : Split PDF files to a maximum size Many systems can only handle a specific file size which cannot exceed a defined maximum. Examples : Generated PDF files need to be ed and file size should not exceed 10MB PDF Files need to accessed through Citrix and should not exceed 5MB Overall responsiveness of the Document Management decreases if the file size exceeds 15MB You can define : The maximum size of a PDF files and automatically larger PDF files will be split in Parts Number of pages is optimized per part to obtain the maximum possible number of pages per part Precise definition how parts should be named Option to suppress the part name if the whole document first in the defined maximum size

4 Split PDF Setup : Result after splitting : The way to name the parts after splitting is completely configurable. You can also suppress the part section from the file name if the document completely fits in a single file.

5 Configure PDF files the way you want them The PDF document format is increasingly popular. You can mix color and black and white images in a single PDF file, include a searchable OCR text layer, generate super compressed color images, etc. And all PDF can be displayed with the free Adobe reader. The CaptureBites Folder export connector gives access to advanced PDF features like bookmarked PDF files (one PDF containing several chapters), password protected PDF (both open and permissions passwords are supported) and custom reader settings in order to predefine how the PDF file will open in the Adobe reader. For example you can configure your PDF files to always open in page fit mode with the thumbnail panel open. You can also define PDF metadata based on index fields. For example, this is the place where you set the PDF title which many search engines include in their PDF search.

6 Uncompressed and LZW Compressed TIFF files Sometimes you want the best image quality and save your files as uncompressed TIFF files or LZW compressed TIFF files (LZW reduces the file size with 50% without loss of image quality). For even better quality, you can scan in one or more resolution steps higher then your desired output. During export we scale the image down to the desired output resolution resulting in super high quality images.

7 Bookmarked PDF Files With the CaptureBites Folder connector you can export a complete Kofax Express Batch to a single bookmarked PDF file. For example, if you have a patient record consisting of many sub sections, like Admission, Bloodwork, Pharmacy, Medication, Surgery etc., you can create a batch with for each section a document in Kofax Express. You can configure the Folder Connector to automatically open the PDF with the Bookmark navigation pane open The complete Batch is saved as a single PDF and each document is bookmarked. In this example, we have used a Kofax Express index field combining the Patient Name and Department to automatically name the bookmark. A simple click on any of the bookmarks instantly displays the first page of the corresponding document.

8 Custom Reader Settings - Predefine how the Adobe reader displays your PDF files With the CaptureBites Folder connector you can define precisely how your PDF files open in the Adobe Reader Password Protected PDF Files Password protected PDFs are often used for confidential documents, such as legal documents, medical records, financial statements etc.the PDF file format allows two levels of password protection.one level is used to view the PDF using the Document Open password, another level is used to set permissions, such as copying, printing, commenting, editing the PDF document etc.

9 Combine this Connector with CaptureBites MetaTool for Advanced Index Extraction and More Use this connector in combination with CaptureBites MetaTool for advanced index extraction, keyword document separation, floating data extraction, multifield and drill down database lookup and other advanced functionality. To learn more about MetaTool, press any of the feature buttons below : The MetaTool presents itself as a standard Kofax Express export connector and passes through extracted data and processed images to an export destination of choice such as , Folder Structure, FTP Server, Database, MS SharePoint Server & Online, Alfresco, OpenText Content Server, Xerox DocuShare, ViewBites or other DMS systems. About the Download and Demo After downloading the CaptureBites Folder Export connector, install it, open Kofax Express and find sample jobs called: CaptureBites Folder Full Text Output CaptureBites Folder PDF Bookmarks CaptureBites Folder Split PDF CaptureBites Folder PDF with Password Each of the jobs, include a sample batch. Export the sample batch and find the result on your desktop in a folder called CaptureBites after Export. The CaptureBites Folder PDF with Password uses Open Password = CapBites and Permissions Password = BitesCap. Distributed in middle east : ForeFront Technologies Jebel Ali Free Zone, Dubai (HO) United Arab Emirates Tel: +971 (4) Fax: +971 (4) Al Olaya Street, Riyadh (BO) Kingdom of Saudi Arabia Tel: +966 (1) Fax: +966 (1) Musheireb, Doha (BO) Qatar Tel: +974 (3) Fax: +974 (3) Khuwayr, Muscat (BO) Oman Tel: +968 (9) Fax: +968 (9)