MPS Training. Assessment

Transcription

1 MPS Training Assessment 1

2 Agenda Why Managed Print Assessment Device Assessment User Assessment IT integration Analysis 2

3 Managing Print Better understanding of the costs, initial and recurring, of print/copying/scanning/fax, and multifunction devices. Better fit between departmental and unit requirements for print/copying/scanning/fax/mfp s and the acquisition and efficient use of these devices. Ongoing optimization of print fleets, based upon an objective assessment of Total Cost of Operation of print/copy/scan/fax and MFP devices.

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5 Device Assessment Objectives Discover all connected printers Gather data to give an average usage Track walk up Copy and Scan usage Give us the data needed to project usage on these devices over time 5

6 Device Assessment Device Asset#' Serial# Last Active Total Pages Mono Pages Color Pages Canon ir (Serial: CHV01066, Asset: V9634) V9634 CHV /7/ : KONICA MINOLTA bizhub C552 (Serial: A0P , Asset: RY448) RY448 A0P /7/ : Canon ir-adv C (Serial: GQM13212, Asset: V4453) V4453 GQM /7/ : KONICA MINOLTA bizhub C652 (Serial: A0P , Asset: RS794) RS794 A0P /7/ : KONICA MINOLTA bizhub C652 (Serial: A0P , Asset: RU678) RU678 A0P /7/ : TASKalfa 4500i (Serial: N431Z03419, Asset: RU717) RU717 N431Z /7/ : Canon ir-adv C (Serial: GQM11110, Asset: VB579) VB579 GQM /7/ : KONICA MINOLTA bizhub C652 (Serial: A0P , Asset: RU529) RU529 A0P /7/ : Canon ir-adv C (Serial: GNW53331, Asset: V6211) V6211 GNW /7/ : Canon ir-adv C (Serial: GNG30163, Asset: ) GNG /7/ : TASKalfa 4550ci (Serial: N2D , Asset: V7453) V7453 N2D /7/ : KONICA MINOLTA bizhub C454 (Serial: A4FJ , Asset: RX070) RX070 A4FJ /7/ : FS-4020DN (Serial: XVK , Asset: RS252) RS252 XVK /7/ : FS-3640MFP (Serial: NNE , Asset: RX466) RX466 NNE /7/ : Lexmark T N8B2 LS.ST.P239 (Serial: 791N8B2, Asset: V1896) V N8B2 10/7/ : FS-2000D (Serial: XPH , Asset: R1072) R1072 XPH /7/ : FS-1128MFP (Serial: QRH , Asset: RS094) RS094 QRH /7/ : FS-1370DN (Serial: Q , Asset: RS470) RS470 Q /7/ : KONICA MINOLTA bizhub C554e (Serial: A5AY , Asset: EQ ) EQ A5AY /7/ : Canon ipr C10000VP-B (Serial: WBC00519//, Asset: EQ ) EQ WBC00519// 10/7/ : KONICA MINOLTA bizhub PRESS C1085 (Serial: A5AX , Asset: EQ ) EQ A5AX /7/ : KONICA MINOLTA bizhub PRESS C1060 (Serial: A50V , Asset: EQ ) EQ A50V /7/ : KONICA MINOLTA bizhub PRO 1100 (Serial: A , Asset: EQ ) EQ A /6/ : KONICA MINOLTA bizhub C308 (Serial: A7PY , Asset: SB794) SB794 A7PY /7/ : TASKalfa 406ci (Serial: V785Z00070, Asset: SC342) SC342 V785Z /7/ : TASKalfa 3551ci (Serial: L8H , Asset: VF993) VF993 L8H /7/2016 7: Device data shows you the name of the printer, serial number, when it was last active, the total number of pages it has produced. 6

7 Device Assessment Printer Pages Printed Printing Cost Admin_Canon_ ,256 $2, ,470 $ Sales-5185-West 6,204 $ DMX_Sales_4080 1,515 $ HP Kirk 2,698 $ Canon ir C5185 PCL5c - Service 914 $ HP 8100A Service 987 $59.22 HP LaserJet 4 95 $33.25 OnCall ir3320i 538 $32.28 Canon ir C5185-H1 PS Ver2.0 1 $0.15 Grand Total 41,678 $5, Pages Printed A dmin_canon_5180 HP 4050T Admin S ales-5185-west DMX_Sales_4080 HP Kirk C anon ir C5185 PCL5c - Service HP 8100A Service By analyzing this data we can come up with valid print figures and by comparing them month to month find trends and usage statistics HP LaserJet 4 on all Connected devices. This also provides the numbers necessary to accurately bill for the usage on these connected devices. 7

8 User Assessment Objectives Discover all Connected and Non-Connected printers Gathers data to give an average usage Show user print generation Provide a complete printer assessment Allows us to focus on what print is being generated 8

9 User Assessment Printer Location Job Owner Computer Job Name Pages Cost/Page Total Cost Submit Time Color Duplex OnCall ir6575 OnCall Center CCALBREATH OC-CCALBREATH9 Test Page /31/ :24 BW Simplex Admin_Canon_5065 DMX StL Admin 5065 MGRIMES CG5HGQ1 RMA Document xlsx /31/ :31 Color Simplex LSKYLES 2TYQ1R1 Gadwin PrintScreen Image /31/ :37 BW Simplex LSKYLES 2TYQ1R1 Gadwin PrintScreen Image /31/ :38 BW Simplex Admin_Canon_5065 DMX StL Admin 5065 MGRIMES CG5HGQ1 Microsoft Word - fax cover sheet /31/ :39 Color Simplex LSKYLES 2TYQ1R1 Gadwin PrintScreen Image /31/ :39 BW Simplex Admin_Canon_5065 DMX StL Admin 5065 MGRIMES CG5HGQ tif /31/ :39 Color Simplex LSKYLES 2TYQ1R1 Gadwin PrintScreen Image /31/ :40 BW Simplex VKENNY CG5NGQ1 Microsoft Word - Proposal template test /31/ :40 BW Simplex LSKYLES 2TYQ1R1 Gadwin PrintScreen Image /31/ :52 BW Simplex LSKYLES 2TYQ1R1 Gadwin PrintScreen Image /31/ :53 BW Simplex LSKYLES 2TYQ1R1 Microsoft Office Outlook - Memo Style /31/ :55 BW Simplex LSKYLES 2TYQ1R1 0441_001.pdf /31/ :56 BW Simplex VKENNY CG5NGQ /31/ :01 BW Simplex VKENNY CG5NGQ /31/ :04 BW Simplex Admin_Canon_5065 DMX StL Admin 5065 LSKYLES 2TYQ1R1 Invoice.pdf /31/ :10 Color Simplex VKENNY CG5NGQ1 Microsoft Office Outlook - Memo Style /31/ :13 BW Simplex Admin_Canon_5065 DMX StL Admin 5065 RALDRIDGE 2TZV1R1 Microsoft Office Outlook - Memo Style /31/ :15 Color Simplex Admin_Canon_5065 DMX StL Admin 5065 MGRIMES CG5HGQ1 Microsoft Office Outlook - Memo Style /31/ :18 Color Simplex Admin_Canon_5065 DMX StL Admin 5065 MGRIMES CG5HGQ1 PO Form.pdf /31/ :18 Color Simplex VKENNY CG5NGQ1 Microsoft Office Outlook - Memo Style /31/ :36 BW Simplex Admin_Canon_5065 DMX StL Admin 5065 ABRUELL DATAMAX-NEWBUILD rk dixon meter readings.xls -[-EXCEL.EXE-] /31/ :37 Color Simplex Admin_Canon_5065 DMX StL Admin 5065 MGRIMES CG5HGQ1 Microsoft Office Outlook - Memo Style /31/ :43 Color Simplex Admin_Canon_5065 DMX StL Admin 5065 MGRIMES CG5HGQ1 Microsoft Office Outlook - Memo Style /31/ :50 Color Simplex Admin_Canon_5065 DMX StL Admin 5065 LSKYLES 2TYQ1R Calendar 8.5x 11 Paper.pdf /31/ :52 Color Simplex Admin_Canon_5065 DMX StL Admin 5065 ABRUELL DATAMAX-NEWBUILD Microsoft Word - ON-Site Meter Mapping Process.doc -[-WINWORD.EXE-] /31/ :54 Color Simplex VKENNY CG5NGQ1 Microsoft PowerPoint - Proposal template rvsd /31/ :01 BW Simplex User data provides a clearer picture. Showing you not only how much was printed but who did the printing and what they printed. This also captures all print to Non-Connected devices and allows you to bill for those as well. 9

10 User Assessment Number of Pages Printing Cost Analyzing this data allows us to see trends in user usage, identify unnecessary print usage, and make recommendations on best practices. 10

11 Tools for MPS Assessment Use a software tool to collect data Printfleet (device-assessment) and RXforPrint (user-print assessment) Conduct data analytics Conduct the assessment for 30 working days to capture the right data 11

12 Analysis Assess and analyze device print usage data Assess and analyze user print usage data Identify opportunities to reduce the cost by reallocating print from high-cost to low-cost devices Determine the return on Investment Give recommendations on managed print optimization 12

13 Device Placement Using a tools like Asset DB or Compass you can even import the User data and integrate it into their mapping utility. This can graphically show you where best to place devices for productivity and cost effectiveness 13

14 Device Assessment Printer Pages Printed Printing Cost Admin_Canon_ ,256 $2, ,470 $ Sales-5185-West 6,204 $ DMX_Sales_4080 1,515 $ HP Kirk 2,698 $ Canon ir C5185 PCL5c - Service 914 $ HP 8100A Service 987 $59.22 HP LaserJet 4 95 $33.25 OnCall ir3320i 538 $32.28 Canon ir C5185-H1 PS Ver2.0 1 $0.15 Grand Total 41,678 $5, Pages Printed A dmin_canon_5180 HP 4050T Admin S ales-5185-west DMX_Sales_4080 HP Kirk C anon ir C5185 PCL5c - Service HP 8100A Service By analyzing this data we can come up with valid print figures and by comparing them month to month find trends and usage statistics HP LaserJet 4 on all Connected devices. This also provides the numbers necessary to accurately bill for the usage on these connected devices. 14

15 User Assessment Number of Pages Printing Cost Analyzing this data allows us to see trends in user usage, identify unnecessary print usage, and make recommendations on best practices. 15

16 Analysis Print Assessment Cost-Analysis Detail By gathering all of this data it allows for a much more accurate picture of the customers environment, discovers all of the printers, and allows for a move towards best practices. All of this adds up to a much more accurate return on investment and the ability to improve that over the life of the contract. Current System # devices cost/page pages/month current cost Networked devices Black/white ,000 $70, Color ,000 $168, Local printers Black/white ,500 $250, Color ,500 $168, Cost of local (ink) Current Total Cost 1,750 21,000 $656, After Print Assessment # devices cost/page pages/month current cost Networked devices Black/white ,500 $52, Color ,500 $84, Total networked $136, Re-route to networked Black/white ,000 $8, Color $12, Total re-routed $20, Total networked Black/white 1, ,500 $60, Color ,250 $96, Total networked 13,750 $156, Local printers Black/white $10, Color $5, Total cost local 750 $15, New Total Cost 14,500 $172, COST-SAVINGS $484,

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18 Dealer contact: Mary Sumner Sumner Group Inc. Sales Contact John Upp American Printware Inc. Technical contact free download: Bill MacVicar American PrintWare Inc. Contact us: