2.0.3 Parent/Student Portal Documentation

Transcription

1 2.0.3 Parent/Student Portal Documentation Computer Resources, LLC Sales: Support: Training:

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3 Table Of Contents Parent/Student Portal... 1 Overview:... 1 About MMS... 3 About Computer Resources, LLC... 3 Copyright Notice... 3 Trademarks... 3 Parent Portal... 5 How to Login as a Parent... 5 My Account tab... 6 Change Password... 6 Add Students to your Account... 6 Create Student Log in... 7 Change Student Password... 7 Forgot Password... 8 Student/Courses tab... 9 View Student's Grade Status... 9 Student Portal Student View Basic Navigation: Courses tab: How to Login as a Student Student View Basic Navigation: Courses tab: Index iii

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5 Parent/Student Portal Overview: The Parent/Student Portal is a school-to-home communication portal enabling parents and their children to check daily to see the grades given in each class, get the assignments due for that day, view any missing assignments, and keep up-to-date with all current announcements of events. The current term grade is computed based on all assignments as they are received. This enables parents to keep close track of progress and play a more active role in their child's education. An optional module, if your school has deployed it, allows parents to see additional student information related to attendance, discipline, and so on. Accessing the web site: Your child's school will provide you with the internet address you will need to access the web site. The first time you log in to the web site you will be asked to create an account. You will need to know your student's ID number, and enter your first and last name exactly as it is on file at the school. The system will generate an message containing your temporary password and it will be sent to the parent's address that's on file at the school. After you receive that message you can log in to the web site. See the topic How to Login for more information. You can now view your child's information (refer to the View Grade Status topic for more information on that process). If you have more than one child then you may refer to the Add Another Student to this Account topic. If you would like your child to have access to the web site as well, then you may grant them access on the "My Account tab". See the topic Create Student Log in. 1

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7 About MMS The Modular Management System (MMS) for schools is affordable and scalable school administrative software for public and private schools, grades K through 12. MMS offers choices for biographical information, attendance, scheduling, grades, discipline, health, fee tracking and much, much more. MMS makes it easier for your staff to update, share and distribute student information, whether it's from a single school or district-wide database. With the MMS, you can monitor individual student and class development and update grades, attendance, discipline and more instantly from any computer or Pocket PC. Complete student histories, for all school years, are easily searched, viewed and reported on. About Computer Resources, LLC Computer Resources, LLC, is the publisher of the Modular Management System For Schools Administrative Software suite. Over 30 years of service (since 1978) to the educational community has earned Computer Resources, LLC an outstanding reputation for providing powerful and reliable school administrative software. The company is made up of a team of dedicated professionals, including former educators, who specialize in meeting your school s needs. Computer Resources, LLC 94 Route 125 Barrington, NH Copyright Notice MMS for Schools Copyright by Computer Resources, LLC. All rights reserved. The software described in this on-line help is furnished under a license agreement ( and may be used only in accordance with the terms of the agreement. Information in this help is subject to change without notice. While reasonable efforts have been taken in the preparation of this help to assure its accuracy, Computer Resources LLC assumes no responsibility or liability for any errors or inaccuracies that may appear in this help. This software includes additional components copyrighted as follows: Copyright Infragistics, Inc., Windsor Corporate Park, 50 Millstone Road, Building Suite 150, East Windsor, NJ All rights reserved. Copyright Telerik, Inc., 22 Alexander Malinov Blvd., Sofia 1729, Bulgaria. All rights reserved. Trademarks Modular Management System For Schools, MMS For Schools and the MMS logo ( ) are registered trademarks of Computer Resources, LLC. All other trademarks are the property of their respective owners. 3

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9 Parent Portal How to Login as a Parent 1. Your child's school will provide you with the Internet address you will need to access this web site. For example, the address will commonly be a domain name (e.g., followed by /MMSGB/parent/. 2. Note that the login box is entitled "MMS Parent Portal Login". 3. If you have an established account, enter your User Name and Password and click on Login. 4. If you are a first time user, click on click here to create your account and follow the steps below. Enter your First and Last Name exactly as it appears on record with the school. Enter the Login Name you want to use, such as a combination of your first and last name (e.g., JohnEdwards). Enter the Student ID Numberthe school has assigned your child. If you have more than one child, enter one and you will be able to add others later. Click the Create Account button. The web site will display a message telling you that your account has been created and that an has been sent to you with your user name and temporary password. An is sent to the specific address that your child's school has on file. Click here to return to the log in screen. Minimize the log in screen and go to your account. There should be an titled "Parental Access for" followed by the Internet address of the school's web site. Open it to retrieve your User Name and Temporary Password. Return to the parent log in screen. Enter your User Name and Password and click on Login. The first time you log in with your temporary password, you must change your password. Enter your Old Password. Enter your New Password (up to 12 alpha/numeric characters). Enter your New Password again to confirm it. Click on Change Password. 5. You will now have access to the MMS Parent Portal. Once your login is validated, the complete on-line help system is available to you. To access that help, simply click on the question mark "?" button that appears within the heading of this web page. Client Requirements: Parents accessing the MMS Parent Portal should have a computer with an Internet web browser (as described below) and access to the Internet. Windows: Microsoft Internet Explorer 6.0 or later versions Firefox 3.0 or later versions Safari 3.2 or later versions 5

10 Printed Documentation Macintosh: Firefox 3.0 or later versions Safari 3.2 or later versions My Account tab Change Password This operation can only be accessed by a user logged in as a Parent. Purpose Parents will use this job to change their password. Step-by-Step Instructions 1. To access the grade book, follow the instructions as described in the topic Log-in. 2. Click on the My Account tab. 3. Click on Change Password. Enter your Old Password. Enter your New Password (up to 12 alpha/numeric characters). Note that passwords are not case-sensitive. Enter your New Password again to confirm it. Click on Change Password. 4. Read-only text will indicate that the password was successfully changed. You will use the new password, the next time you login to the system. Add Students to your Account This operation can only be accessed by a user logged in as a Parent. Purpose Parents will use this job to add other students to their account. When a parent initially creates an account, they can enter the student i.d. number for only one student. If they have other students in the school/district, they will use this job to associate other student i.d.'s with their log in account. Step-by-Step Instructions 1. To access the grade book, follow the instructions as described in the topic Log-in. 2. Click on the My Account tab. 6

11 Parent Portal 3. Click on Add Another Student to this Login. Enter the Student ID Number that you want to add to your account. Click on Submit. 4. Repeat the process to add additional students. Create Student Log in This operation can only be accessed by a user logged in as a Parent. Purpose Parents will use this job to grant their children access to this web-based Student Portal so they may view their own grades, assignments, etc. Student Accounts are view-only. Step-by-Step Instructions 1. To access the grade book, follow the instructions as described in the topic Log-in. 2. Click on the My Account tab. 3. Click on Create Student Login. Enter the Student ID Number. Enter a Login Name. This is a user created log in name that your student will use to access the grade book. The log in name can be anything you want. For example, you could use the first letter of their first name followed by their last name (e.g., dabbot). Click on Create Account. A message will appear telling you that the account is created and that an has been sent to you with the student's user name and temporary password. Click here to return to the your student list. Minimize the log in screen and go to your account. There should be an titled Student Access for. Open it to retrieve the student's User Name and Temporary Password. Return to the log in screen. Enter the student's User Name and Password and click on Login. The first time you log in with the temporary password, you must change the password. Enter the Old Password. Enter the New Password (up to 12 alpha/numeric characters). Note that passwords are not case-sensitive. Enter the New Password again to confirm it. Click on Change Password. 4. Your student will now have access to the grade book Student Portal using the user name and new password you created. Change Student Password 7

12 Printed Documentation This operation can only be accessed by a user logged in as a Parent. Purpose A parent will use this operation to change the password assigned to their child. You must know your child's login name and old password, in order to change their password. Step-by-Step Instructions 1. To access the grade book, follow the instructions as described in the topic Log-in. 2. Click on the My Account tab. 3. Click on Create Student Login link. Enter the student's Login Name. Enter the student's Old Password. Enter a New Password (up to 12 alpha/numeric characters) for the student. Note that passwords are not case-sensitive. Confirm the New Password by entering it again. Click on Change Password. 4. Read-only text will indicate that the password was successfully changed. Your child will use the new password, the next time they login to the system. Forgot Password This operation can only be accessed by a user logged in as a Parent. Purpose A parent will use this operation to request their child's current password. This operation will send the parent an message with the requested child's forgotten password. Step-by-Step Instructions 1. To access the grade book, follow the instructions as described in the topic Log-in. 2. Click on the My Account tab. 3. Click on Forgot Password link. Enter the student's username., i.e., the name they use to log into the system. Click on Request Password. 4. Read-only text will indicate that the requested password was sent to your address. Your address is shown on the screen for reference. 8

13 Parent Portal Student/Courses tab View Student's Grade Status This operation can only be accessed by a user logged in as a Parent. Step-by-Step Instructions 1. To access the grade book, follow the instructions as described in the topic Log-in. 2. The grade book parent portal will open to the Students tab. The name(s) of your children will appear on the screen. Click on the child you wish to view. Basic Navigation: You will navigate through the system by clicking on tabs and links. The Courses tab lists current classes, the current up-to-the moment grade, a count of the current assignments due, count of missing assignments, count of course announcements. Other top-level navigation tabs may appear if your school chooses to provide you with Discipline Activity, Report Cards, Permanent Transcripts, Course Registration and other information. Some of those additional reports are available in the common Adobe Portable Document (PDF) Format. You must have Adobe Acrobat Reader, a free download, installed on your computer to view those files. Go to or click on the "Get Adobe Reader" button displayed at the upper-right hand corner of the page. Courses Tab: If you are logged in as a Parent, you will use this job to view your student's day-to-day grade status. You can view your student's current grade average in each course, any missing assignments, all current assignments due, as well as school and course announcements. If you have more than one student in the school and you have added the other student i.d. numbers to your account, you will be able to access all your students from your school's Parent/Student Portal. You can also send an to your student's teacher by clicking on the teacher's name. 3. The Courses tab will display. By default, you will be looking at your child's course schedule. Note that any current school/district announcements display below the schedule. Additional tabs are available below your child's name and at a quick glance, you can see whether there are any assignments due, missing assignments, or course announcements by looking at the number in the parentheses, e.g., Missing Assignments (1). You can click on any of those tabs to get specific information on the particular missing assignment, or assignment due, etc. 4. Click on any course to get a detailed listing of all assignments and grades. In the pick list under the teacher name, select the marking term to view. The current grade for the marking term will appear on the top right of the screen. Any missing assignments will appear in red and will be listed below the list of assignments. 9

14 Printed Documentation Any dropped assignments will appear in red and will be listed below the list of assignments. You may print a copy of the screen by clicking on the Print Preview button. 5. Click on All Current Assignments Due to get a list of all assignments due in all courses and their due dates. 6. Click on All Missing Assignments to get a list of all missing assignments in all courses. 7. Click on All Course Announcements to get a list of all course announcements. 8. If you want to send an to your student's teacher, click on the teacher name and the grade book will open an dialog box. Note that the teacher must have an address entered, or else there name will appear in plain text. 10

15 Student Portal Student View This operation can only be accessed by a user logged in as a Student. Step-by-Step Instructions 1. To access the grade book, follow the instructions as described in the topic Log in. Basic Navigation: You will navigate through the system by clicking on tabs and links. The Courses tab lists current classes, the current up-to-the moment grade, a count of the current assignments due, count of missing assignments, count of course announcements. Other top-level navigation tabs may appear if your school chooses to provide you with Discipline Activity, Report Cards, Permanent Transcripts, Course Registration and other information. Some of those additional reports are available in the common Adobe Portable Document (PDF) Format. You must have Adobe Acrobat Reader, a free download, installed on your computer to view those files. Go to or click on the "Get Adobe Reader" button displayed at the upper-right hand corner of the page. Courses tab: You will use this job to view your current grade average in each course, any missing assignments, all current assignments due, as well as school and course announcements. You can also send an to your teacher by clicking on the teacher's name (as long as an address is assigned for this teacher). 2. The Courses tab will display. By default, you will be looking at your course schedule. Note that any current school/district announcements display below the schedule. Additional tabs are available below your name and at a quick glance, you can see whether there are any assignments due, missing assignments, or course announcements by looking at the number in the parentheses, e.g., Missing Assignments (1). You can click on any of those tabs to get specific information on the particular missing assignment, or assignment due, etc. 3. Your course schedule will be displayed with any current school/district announcements displayed below the schedule. 4. Click on any course to get a detailed listing of all assignments and grades. In the current term pick list under the teacher name, select the marking term to view. The current grade for the marking term will appear on the top right of the screen. Any missing assignments will appear in red and will be listed under the list of assignments. Any dropped assignments will appear in red and will be listed below the list of assignments. 11

16 Printed Documentation You may print a copy of the screen by clicking on the Print Preview button. 5. Click on All Current Assignments Due to get a list of all assignments due in all courses and their due dates. 6. Click on All Missing Assignments to get a list of all missing assignments in all courses. 7. Click on All Course Announcements to get a list of all course announcements. 8. If you want to send an to your teacher, click on the teacher name and the grade book will open an dialog box. Note that the teacher must have an address entered, or else there name will appear in plain text. How to Login as a Student Note: Parents must enable student accounts. 1. Your school will provide you with the Internet address you will need to access this web site. For example, the address will commonly be a domain name (e.g., followed by /MMSGB/student/. 2. Note that the login box is entitled "MMS Student Portal Login". 3. Enter your User Name and Password. 4. Click on Login. 5. The first time you log in with your temporary password, you must change your password. Enter your Old Password. Enter your New Password (up to 12 alpha/numeric characters). Enter your New Password again to confirm it. Click on Change Password. 6. You will now have access to the MMS Student Portal. Once your login is validated, the complete on-line help system is available to you. To access that help, simply click on the question mark "?" button that appears within the heading of this web page. Client Requirements: Students accessing the MMS Student Portal should have a computer with an Internet web browser (as described below) and access to the Internet. Windows: Microsoft Internet Explorer 6.0 or later versions Firefox 3.0 or later versions Safari 3.2 or later versions Macintosh: Firefox 3.0 or later versions Safari 3.2 or later versions 12

17 Student Portal Student View This operation can only be accessed by a user logged in as a Student. Step-by-Step Instructions 1. To access the grade book, follow the instructions as described in the topic Log in. Basic Navigation: You will navigate through the system by clicking on tabs and links. The Courses tab lists current classes, the current up-to-the moment grade, a count of the current assignments due, count of missing assignments, count of course announcements. Other top-level navigation tabs may appear if your school chooses to provide you with Discipline Activity, Report Cards, Permanent Transcripts, Course Registration and other information. Some of those additional reports are available in the common Adobe Portable Document (PDF) Format. You must have Adobe Acrobat Reader, a free download, installed on your computer to view those files. Go to or click on the "Get Adobe Reader" button displayed at the upper-right hand corner of the page. Courses tab: You will use this job to view your current grade average in each course, any missing assignments, all current assignments due, as well as school and course announcements. You can also send an to your teacher by clicking on the teacher's name (as long as an address is assigned for this teacher). 2. The Courses tab will display. By default, you will be looking at your course schedule. Note that any current school/district announcements display below the schedule. Additional tabs are available below your name and at a quick glance, you can see whether there are any assignments due, missing assignments, or course announcements by looking at the number in the parentheses, e.g., Missing Assignments (1). You can click on any of those tabs to get specific information on the particular missing assignment, or assignment due, etc. 3. Your course schedule will be displayed with any current school/district announcements displayed below the schedule. 4. Click on any course to get a detailed listing of all assignments and grades. In the current term pick list under the teacher name, select the marking term to view. The current grade for the marking term will appear on the top right of the screen. Any missing assignments will appear in red and will be listed under the list of assignments. Any dropped assignments will appear in red and will be listed below the list of assignments. You may print a copy of the screen by clicking on the Print Preview button. 13

18 Printed Documentation 5. Click on All Current Assignments Due to get a list of all assignments due in all courses and their due dates. 6. Click on All Missing Assignments to get a list of all missing assignments in all courses. 7. Click on All Course Announcements to get a list of all course announcements. 8. If you want to send an to your teacher, click on the teacher name and the grade book will open an dialog box. Note that the teacher must have an address entered, or else there name will appear in plain text. 14

19 Index A Add Students...6 Adding...6 C Change Password...6 Change Student Password...7 Create...7 F Forgot Password...8 G Grades...11, 13 L Login...7, 12 P Parent... 5, 6, 9 Parent login... 5 Parent/Student Portal Overview... 1, 3 Passwords Changing... 6, 7 Forgot... 8 S Student... 6, 7, 9, 11, 12, 13 Student Login... 7, 12 Student View