Fremont County Newsletter December 2016

Transcription

1 From Casey s Corner: Hey, It has been a crazy last couple of months. We have been quite busy! We kicked off Halloween right with Trick or Trunks in Hamburg, Sidney, and Tabor. We started November off with the County Council Retreat and Awards Night. The 18 fantastic members of County Council had a great time at the Eastern Nebraska 4-H Center and did an outstanding job getting to know each other and planning the year out. We have great ideas for day camps this year! Awards night was a great success. Thank you for all who came. We are now on the slippery slope to 2017 and that means we start with fair preparations! The first fair preparation is BEEF WEIGH IN DECEMBER 28 th at 1:00PM. Please have a fun and safe Holiday Season. Thanks, Casey Local News: -Beef Weigh-in Is December 28 th to be held at The Fremont County Vet Clinic from 1:00-2:30p.m. Take note: we shortened the time by a half hour. The snow day for Weigh-in is December 30 th. -Winter Day Camp Fremont County Newsletter December Thursday December 29 th, 2016 Fremont County Iowa State University Extension and Outreach will be offering a Global Celebration at a day camp offered on

2 December 29th at the Cowboy Café, Sidney Elementary School, Sidney. It is open to all youth in grades 2nd- 5th. Casey Wenstrand, Youth Coordinator for Fremont County Extension & Outreach, and Fremont County 4-H Council, will host this fun- filled, cultural event. The camp will run from 9 a.m. until 3:00 p.m. Participants will learn how different cultures ring in the New Year around the world. The Fremont County 4-H Council will focus on six countries and what they do to celebrate New Years through activities, crafts, and authentic treats. The cost for this fun and interactive day is $15. Fees will be used to off-set direct expenses, supplies and snacks, and to support the Fremont County ISU Extension Program. Lunch is Not provided; participants are asked to bring a sack lunch. In an effort to make this program available to everyone, scholarships are available as needed. Pre-registration is required by Friday, December 23rd at 4:30 p.m. Late registrations will be allowed with a $5 dollar late fee and at least 10 paid registrations must be received in order to hold the camp. Registration forms will be available at Fremont County schools, in the Extension Office, and downloadable at For more information, caseyw@iastate.edu, call the Extension Office at (712) , or visit the website at

3 -Club OFFICER TRAINING I will be offering a County wide officer training December 29th 5:00 p.m. at the Extension office. This is for all the new Club officers. If you are interested, please let me know at caseyw@iastate.edu or call the office at (712) RE/ NEW Enrollment We now have 4H Online ready for you to go in and re-enroll. Here is the website to go to: D B626D2B A4D6E694C Do you need help with getting enrolled online? I am attaching a help sheet. Feel free to call me at CHANCE TO WIN- It s a Contest! Congratulations to Rebecca Straw for being the first person to re- Enroll on 4honline.com. For every 20 enrollments received, one name will be drawn to win a prize! We will also display your name with a 4-H clover on the office window. General 4-H Youth Opportunities: 2017 State 4-H Recognition Opportunities National 4-H Conference = week long trip to Washington D.C. with a goal for youth share their perspective on the 4-H program with national leaders, including Congressional members National 4-H Congress = week long trip to National 4-H in Atlanta promoting leadership, community service, team building, and cultural issues

4 State 4-H Council =work directly with Iowa 4-H Youth Development to represent the program across the state, plan the annual Iowa 4-H Youth Conference the end of June, hosting between 700 to 1000 Iowa youth on the ISU campus State Project Award = $100 award to top 50 applicants who outline and demonstrate mastery, leadership, communication, and service in a specific project area in their 4-H career State 4-H Shooting Sports Ambassador Program = advocate for the program at county, regional, and state level while gaining leadership, public presentation, citizenship, community service, public relations experience. Deadline: All application materials must be submitted online via JotFormPro by 11:59 PM on February 1, Each application has a date/time stamp and those received after midnight will not be considered. Interview Times: Youth applicant letters with Interview times and information will be mailed before March H Recognition Interview Day will be April 1, 2017 on the ISU Campus- TBA. A committee of 3--an Extension staff member, a volunteer, and a young adult who was in 4-H--will evaluate the same youth's application and conduct their interview, equaling 6 evaluation forms per youth per application opportunity. IECA Legislative Day and 4-H Public Leadership Experience IECA Legislative Day and 4-H Public Leadership Experience The Iowa Extension Council Association is hosting their annual legislative day in Des Moines on February 28, As a part of our legislative day this year, the association is inviting our 4-Hers to receive more information about the legislative process. One 4-Her from each county will have the opportunity to meet with legislators, tour the Capital, and learn about the legislative process and what bearing it has on Iowa State Extension and Outreach. An extension council member from your county will accompany the 4-Her to serve as a mentor that day. Each extension council will be responsible for selecting the 4-Her that will represent their county. 4-Hers must be available to attend the legislative day on

5 February 28. The Iowa Extension Council Association encourages an application process to assist with this selection. Applications will be reviewed by the county extension council and the council will select the 4-H member delegate, along with an alternate, to represent the county. Attached is an application or download it from DuPont Pioneer Seed Grants for Community Improvement Projects The objective of these grants is to stimulate local 4-H clubs in Iowa to plan and carry out community improvement activities by providing seed money needed to make the projects successful. Funding has been secured to offer DuPont Pioneer Seed Grants for the H year. Applications are due to County Extension and Outreach Offices by Jan. 17, 2017, then forward to State 4-H Office no later than Jan. 31, o o Decision letters should be sent by the end of March If awarded, checks from the Iowa 4-H Foundation will be enclosed with the letter Award letters will explain needed report details. Reports for awarded grants are due to the county Extension office no later than Oct 2, County Extension offices should mail reports to the State 4-H Office. 4-H SESS NEWS (Patty Gibler, Jacki Luckstead) WINTER LEADERS TRAINING will be offered Friday, January 20th through Sunday January 22, 2017 in Sioux City indoor facility and range. Training in disciplines Coordinator, Archery or Air Rifle will be provided. Registration is $150 which includes meals and training materials. This does not include lodging. You must make your own lodging arrangements. Online registration For more information contact Jacki Luckstead, luckstea@iastate.edu.

6 Registration for 4H SESS WINTER POSTAL Match is now open. Register online at: ($5.50 for each registrant). Match runs November 1st through March 31st. Club or County can register and pay for the team or participants can register and pay individually. One score shot for record per month should be submitted by a trained leader. To be considered for place in match the shooter must post 3 scores during this five month period. Medallions are awarded to top three. You can find additional information and rules HERE on the SESS webpage. Rules for Winter Postal. There currently are 50 registered participants. Deadline to Register is January 1. FOUNDATION NEWS 4-H'ers Showcase Your Talent at The Legacy Awards Event-Feb. 24 Interactive Exhibits We are seeking four individuals or small groups to present an interactive, educational display during the evening. The displays should meet the following requirements: Should be an individual or small group whose display can be contained within the space of an 8 table Preference for interactive exhibits or one that demonstrates how something works 4-H ers should be ready to interact with donors and attendees, discuss their projects and what they ve learned about their project Could be an adaptation from a working exhibit, educational presentation or poster display Must submit a short application and display concept outline or photos. Application is available /viewform. Application deadline is December 15. Those selected will be notified by February 1, Each individual will receive two tickets to the event. Contact Christi Hutchinson with questions, iowa4h@iastate.edu, Iowa 4-H Foundation s Scholarships Over 90 scholarship opportunities valued at over $90,000 will be awarded. The various scholarship awards range in amounts from $500 to $10,000. Certain scholarships are open to students pursuing any field of study, while others are open to students pursuing degrees in agriculture, food and nutrition, ag business, animal science, journalism and STEM related studies. Former and current 4-H members graduating from high school or currently attending college are eligible applicants. While a majority of the 4-H scholarship opportunities are available for students attending Iowa State University, scholarships are also available to students planning to attend an Iowa Regent university, Iowa private college, Iowa community college, or any land-grant university.

7 To review the list of scholarships and the respective criteria, click HERE. Every graduating 4-H er in the state of Iowa should apply. Please note, that 4-H scholarships will require a letter of recommendation from the local Extension staff. Applications, including letters of recommendation, will close at 11:59 p.m. on February 1, Applications will go through a two-step review process. The first step is completed electronically and will require approximately 50+ volunteers who will review and score 12 to 15 applications on line at their convenience. The final selection process will involve volunteers working together in committees in face to face deliberations in Ames. If you know of someone in your county who would be willing to serve as a reviewer, either electronically or face to face, please send me their name and address, or have them contact me directly. There were over 300 applications in 2016, and I am anticipating even more in 2017, therefore a large number of volunteers will be needed in order to accomplish the task at hand. Additional information and helpful hints can be found on the Iowa 4-H Foundation s scholarship page. (Mary Clancy) Please join us in a Global Celebration! What: New Year s Around the World Who: Youth in grades 2nd 5th When: Thursday, Dec. 29, 9 a.m.-3:00p.m. Where: Cowboy Café Sidney Elementary 1000 Illinois St. Sidney, IA Why: Participants will have a fun filled day of learning about different ways the New Year is celebrated around the world. The Fremont County 4-H

8 Council will focus on six countries and teach you all the fun things the different countries do to celebrate. The Day will Feature: Fun activates, authentic treats, interesting crafts. Lunch is not provided. Participants are asked to bring their own Sack lunch. Participants must pre-register by 4:30 p.m. on December 23 rd by returning a registration form and $15 (cash, or check made payable to Fremont County Extension) to Fremont County Extension, PO Box 420, Sidney, IA The fees for service will be used to off-set direct expenses and to support the Fremont County Extension Program. In an effort to make this program available to everyone, scholarships are available as needed. To inquire about scholarships, or if you have any other questions, please contact Casey at caseyw@iastate.edu or (712) Iowa State University Extension and Outreach does not discriminate on the basis of age, disability, ethnicity, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, socioeconomic status, or status as a U.S. veteran. Direct inquiries to Ross Wilburn, , wilburn@iastate.edu. New Year s Day Camp 12/29/16 Name Age Grade Phone Number(s) Are you a Fremont County 4-H er, registered on 4honline.com? YES NO If YES, participant does not need to complete the attached medical information/release form. If NO, please complete the attached medical information/release form. Fremont County Iowa Extension Council Association Legislative Day H Public Leadership Experience Application Name Address Phone No. Years involved in 4-H Applications are due to the Fremont County Extension Office by 4:30 p.m.

9 I am available to attend the Iowa Extension Council Association Legislative Day on Tuesday, February 28, Please provide a short essay (up to 300 words, on a separate sheet of paper) responding to the following questions: Legislators are called "public servants." What does this mean to you? How does the Iowa Legislature impact the 4-H program in the state?

10 Forgot your password? Mark "I forgot my Password." Click "Send my Password." Do not close the internet window. Go to your own account and find the sent to you from 4HOnline. It will have your temporary password. If you can t find it in your Inbox, check Junk Mail. The sender will be noreply@4honline.com Return to 4H online. Choose "Family" from the "Role" drop-down box. Click "Log In." Current members with passwords Current members/ First time logging in Do not use!!

11 This is a place for your county extension office to share helpful information with you such as newsletters and help sheets for enrollment or animal identification. Don t like your temporary password? Change it here! Or you can continue to your family record by clicking on the orange button. it s a You will be able to skip these steps if you know/memorize your password for reentry into the program. This will take you to the Member List which includes all family members enrolled in 4H: members, leaders, volunteers. Click Edit to the right of the Inactive member listed. On the Personal Information screen, scroll to the bottom of the page and click Enroll for (current year). Did you request a new password? Re-enter current password as sent by 4H Online. Even though the screen looks like been entered, you have to type it into the Current Password box. Enter (twice) a new family password. Click 'Continue.' Your passwords must be minimum of 8 characters, and must contain 2 of the 3: letters, numbers, symbols.

12 Now you will have an editable Personal Information screen as shown at right. Please complete all information that applies to you. Fields in BOLD are required. A few notes: Years in 4-H includes the year of 4H that you are entering. Ethnicity: You must mark whether you feel you are of Hispanic descent. Race fields may be checked or mark prefer not to state. Fill out Residence and Military Service of Family as they apply to your family. Text messaging: This is optional. Enter a cell number, check the box if you are willing to receive text messages via 4-H Online and choose your provider from the list. Texts will be used for last minute meeting notices and other priority information, only from county staff, not auto-generated through the program. Be sure to enter an emergency contact name and at least one phone number (required fields). This should be someone OTHER than a parent, if possible. Parents are always contacted first, but who should be called if the parents are not available? When you have completed this page, click "Continue." This brings you to the Additional Information Page.

13 Authorizations and Releases All fields are required. Select an option if there is a choice, or check the I agree box. Double-check the transportation options that are selected. Are these accurate? Digital Signatures Enter both the name of the parent/guardian and the youth. Both fields must be filled in before you can click the Continue button. By logging on with your user ID and password, you are indicating that you are the correct person to agree to the terms. When you have completed this page, click "Continue." This brings you to the Health Page. Health Form (Below) - Report all health conditions and allergies that apply. Please include any information that would be useful to staff and volunteers in ensuring the safety of your child. Enter the Parent/Adult name in the required field at the bottom of the page to indicate that you have provided all pertinent information about your child s health history. When you have completed this page, click "Continue." Your primary club should be listed at the bottom in the Club List. If you have involvement with a secondary club, locate it in the drop-down box and select it. Be sure to click "Add club." Click "Continue" to enroll in projects. Choose your primary club in the drop-down box (each time you select a project).

14 Then, select a project area in the 2nd drop-down box. Select your years in this project area. If you wish to NOT continue in a current project area listed, click Edit, then Delete. If you wish to add a Project Leader status, click Edit, then Youth Project leader from the drop-down box and click Update. When you have selected all of your projects, click Continue. The Groups tab. Most Groups are set and managed by the county extension office, there is nothing that you need to do on this page, simply click the Continue button to move to the next screen.

15 Invoice If your county is configured to accept credit card payments online, you will see an invoice for the amount of your Enrollment Fee. This invoice is generated once for each member that is enrolled. In many cases this invoice will be $0.00 as many counties have different ways in which they support 4-H membership. Once you have reviewed the Invoice amount for this enrollment click the Continue Button. Payment If your invoice total on the previous screen was $0.00 you will not see this screen and will instead advance directly to the Confirmation Screen. If you are enrolling in a county that utilizes Online Payment for 4-H Membership, this is where you will choose your payment option. By clicking the Add New Credit Card button you will be taken to Iowa State University s secure Credit Card Processing Portal to enter your payment information. Upon completion of that process you will be redirected to Iowa 4hOnline If you choose, you may make payment for 4-H enrollment by County Check, if you choose that option select the button marked County Club 4-H Check. Click the Select Payment Method Button to advance to the Confirmation Screen. Confirmation On this page you will likely see Payment Instructions specific to your county. Please read these carefully as they will help you to complete any steps necessary in your home county. If you selected an electronic payment method, please review the Pay by computer Terms and Conditions, and check the box to indicate your understanding and acceptance of them. Click the Submit Enrollment button.

16 (If you have dogs, horses, llamas, dairy goats, or dairy cows you can go ahead and re-identify last year s animals at this time by clicking the Edit button next to the submitted member s name and then by clicking the little blue Animals/Livestock link in the upper left portion of your screen, right under the Iowa 4-H Enrollment logo.) If there is another youth (or an adult leader) in your family re-enrolling in 4-H, you will need to repeat this process for them. Once your re-enrollment has been submitted, it is sent to your County Extension Office to be approved. If there are any problems with your re-enrollment incorrect or missing information, etc. you will get an with instructions for logging back in (with the same /password you set up) and correcting those. If there are no problems, you will receive an stating that you have been accepted and will have access online to your enrollment to make any updates throughout the 4-H year. Keep your login (family address) and password handy so that you can log in to the program and update your records whenever you need to. When you have completed your re-enrollment, click Log out in the upper right-hand corner. You may return to this page by logging in, at any time during the year to view or edit your information, add/delete projects within your county guidelines, identify all livestock by May 15, or submit a State Fair entry by July 1. Enrolling in 4hOnline as a NEW family Your county Extension office staff can help you find a club, get the forms you need, and begin the enrollment process, whether you do that with a paper form, or online in 4hOnline. To enroll in Iowa 4-H online, you need a computer, internet access, a valid address and a web browser.

17 1. Go to (notice there s no www in that address). 2. Click I need to set up a profile. A drop down menu will appear. Select the county you want to join, then type in your valid family address. * addresses must be valid in order for you to have access to your enrollment information it s your account login as well as how you receive information. * 3. Confirm your address 4. Type in your parent/guardian/household s last name. (This will be the name that appears on mailing labels The Johnson Family for example.) 5. Create your password must include letters and numbers/symbols with a minimum of 8 characters. 6. Click on Create Login To move between boxes, you need to use your mouse or the TAB key. Don t press the ENTER key or click on the BACK ARROW you will lose any information that you have entered.

18 This is the Family Information page. Fill in all your personal information correctly and completely. Make sure that you choose your correspondence preference to either Mail or . Do not check the update member records box at this time. Click on the Continue button at the bottom of the page. You are now at the Member List page. In the drop down box under Add a New Family Member, select youth and click on Add Member. This is the Youth Personal Information screen. Fill in all information for this member correctly and completely. If he/she has a DIFFERENT address than the family one entered at login, enter it in the top box. If his/her last name is different than the parent/guardian/household name, make that change on this page. For the Years in 4-H, enter 1 if this is the first year. If there are parents/guardians that do not live in the same residence as you, you may enter their mailing information under Secondary Household. Are you a volunteer? Mark no for youth, yes if you re entering an adult volunteer record. Ethnicity if you consider yourself/child to be a part of the Hispanic culture, mark yes. You may choose any of the other options listed below or mark prefer not to state. The choice is yours. Choose your residence. Complete the Military Service of Family only if it applies. Select your child s current grade in school. Text messaging: This is optional. Enter a cell number, check the box if you are willing to receive text messages via 4-H Online and choose your provider from the list. Texts will be used for last minute meeting notices and other priority information, only from county staff, not autogenerated through the program. Be sure to enter an emergency contact name and at least one phone number (required fields). This should be someone OTHER than a parent, if possible. Parents are always contacted first, but who should be called if the parents are not available? When you have completed this page, click "Continue." This brings you to the Additional Information Page.

19 Authorizations and Releases All fields are required. Select an option if there is a choice, or check the I agree box. Double-check the transportation options that are selected. Are these accurate? Additional Information Type in the school district name in the box provided. Digital Signatures Enter both the name of the parent/guardian and the youth. Both fields must be filled in before you can click the Continue button. By logging on with your user ID and password, you are indicating that you are the correct person to agree to the terms. When you have completed this page, click "Continue." This brings you to the Health Page. Health Form (below) - Check all health conditions and allergies that apply. Any health issues not listed need to be entered in the text boxes. When you have completed this page, click "Continue."

20 The Clubs/Projects/Groups page is where you will select a 4-H club and projects for the current 4-H year. Select the correct club from the drop down menu and click on it. Be sure to click Add Club. If your child is a member of more than one club, add the next one the same way. Make sure that the main club has the green dot next to it. Click the Continue button. The Projects tab. Under Select a Project click on the drop down menu and select the first project for this youth. Years in Project must have 1 for 1 st year members. For returning members, the years are automatically updated. Click on Add Project. For each additional project that you want to add, repeat the steps above. Once you have entered all your project(s), you need to click on Continue to go on to the Groups tab The Groups tab. Most Groups are set and managed by the county extension office, there is nothing that you need to do on this page, simply click the Continue button to move to the next screen.

21 Invoice If your county is configured to accept credit card payments online, you will see an invoice for the amount of your Enrollment Fee. This invoice is generated once for each member that is enrolled. In many cases this invoice will be $0.00 as many counties have different ways in which they support 4-H membership. Once you have reviewed the Invoice amount for this enrollment click the Continue Button. Payment If your invoice total on the previous screen was $0.00 you will not see this screen and will instead advance directly to the Confirmation Screen. If you are enrolling in a county that utilizes Online Payment for 4-H Membership, this is where you will choose your payment option. By clicking the Add New Credit Card button you will be taken to Iowa State University s secure Credit Card Processing Portal to enter your payment information. Upon completion of that process you will be redirected to Iowa 4hOnline If you choose, you may make payment for 4-H enrollment by County Check, if you choose that option select the button marked County Club 4-H Check. Click the Select Payment Method Button to advance to the Confirmation Screen. Confirmation On this page you will likely see Payment Instructions specific to your county. Please read these carefully as they will help you to complete any steps necessary in your home county. If you selected an electronic payment method, please review the Pay by computer Terms and Conditions, and check the box to indicate your understanding and acceptance of them. Click the Submit Enrollment button.

22 If there is another youth (or an adult leader) in your family enrolling in 4-H, you will need to repeat this process for them. There is an option for to copy parent information from another youth record drop box that will shorten the process some for the second (and beyond) youth. Once your enrollment has been submitted, it is sent to your County Extension Office to be approved. If there are any problems with your enrollment incorrect or missing information, etc. you will get an with instructions for logging back in (with the same /password you set up) and correcting those. If there are no problems, you will receive an stating that you have been accepted and will have access online to your enrollment to make any updates throughout the 4-H year. Keep your login (family address) and password handy so that you can log in to the program and update your records whenever you need to. Next year, when it s re-enrollment time, you ll log in to the records you created this year, and simply reactivate any members or adult volunteers in your family the family information only needs to be entered once when your family begins your 4-H adventure! FAQ Frequently asked Questions Passwords and Addresses Q: I forgot my password, how can I get it? A: On the login page, click on "I forgot my password" and then click "Send My Password" Q: I forgot the address that I used, how can I get it? A: You will need to contact your county Extension office and ask them to look at your profile for the correct address. Q: I requested my password to be sent, but it never came, what can I do? A: Contact your county Extension office and ask for your password to be reset. Q: If I forgot my and/or password, can I just set up another profile? A: NO! If you do that it duplicate the enrollment numbers in the system and creates multiple profiles for families and 4-H members and does not allow you to create a "transcript" of all your 4-H events. Q: I was given/ ed a password but when I typed it in, but it did not work? A: Because of the sensitivity of the passwords it is recommended that you "cut and paste" the password into the password field. Then once you are logged into the system, you can reset it to something more memorable, as long as it has a minimum of 8 characters & includes letters, plus numbers and/or symbols. Family and Individual Profile Q: Now that the new 4-H year has started, do I create a new family profile, or a new member profile? A: No, to re-enroll all you have to do is access your CURRENT family profile, click on each name of the person re-enrolling (youth and adult) and review the information for correctness. Once complete, make sure you submit your enrollment. Q: I completed my profile over a week ago and it is still pending, what do I do? A: Contact your county Extension office and ask them to approve your enrollment, or ask if there are any problems with it.

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