Guide for MoveTime: Exempt Employee s Online Leave Reporting System

Transcription

1 Guide for MoveTime: Exempt Employee s Online Leave Reporting System This guide will illustrate important functions of the leave report as well as instruct you on how to enter your leave and certify your leave report. Although the screenshots used in this guide are from an SHRA Exempt leave report, all the principles of the leave report are the same for EHRA Non faculty employees. Please see a sample leave report for EHRA Non faculty employees on page 8 of this guide. Please use the Accessing Leave Report guide to log into SeaNet. Once you have followed the instructions to open up the Leave Reporting tab in SeaNet, continue with the instructions below. Find the leave report you need from the drop down list. And click the Leave Report button.

2 This is the SHRA Exempt leave report. NOTE: EHRA Non faculty employees leave report will look slightly different (only a short list of earning s are available to choose from). However, entering leave is the same process as SHRA Exempt employees. Please see page 8 for a sample of the EHRA Non faculty leave report. Key items included in the leave report: 1. Submit By Date: tells you when your leave report needs to be submitted. If the deadline date has passed, you will not be able to submit your leave report. 2. Earning and Date: tells you the earning code and the date that you are recording leave taken. 3. Hours in the leave report: these are the hours that you are recording. To change the entry, click on the cell again and change the number or delete the number. Do not use zeros in the cells. 4. Total hours recorded by earn code for the leave report. 5. Total hours recorded by day.

3 Other functions of the leave report: 1. Comments: Use the comments button to add information that may be helpful to your supervisor such as 11/16: Worked extra hours for event. Please note, there is one comment box per leave report. 2. Preview: Click the preview button to see the leave you have entered for the entire leave report. This is a great tool to use before you submit your leave report to your supervisor. 3. Restart: This will erase data entered from this leave report. Use this when your supervisor has changed during the reporting cycle or if you would like to start the leave report over. Restarting your leave report will delete any data you have recorded. 4. The Previous and Next buttons advance the week displayed on the leave report grid above.

4 Entering data: To enter leave taken or extra hours worked (if you track comp time), click on the Enter Hours cell for the date and appropriate earn code you need, enter hours, and click Save. In this example, the employee took 8 hours of vacation on Monday, November 2. Click on the Enter Hours cell for November 2, key in the number 8 in the box provided, and click Save. The hours you entered will appear in appropriate cell in the grid. To move to the next week in the leave report click on the Next button located after the leave report grid. Continue entering all leave taken and extra hours worked in the same fashion: click on the cell for the appropriate date and earn code, enter hours, and click save. Remember to save after entering hours for each day.

5 When you have finished recording your leave for the period and after you have reviewed the Preview leave report, click on the Submit for Approval button on the bottom of the leave report grid.

6 If you are not reporting any leave taken for the period, you must certify your leave report. To do this, click on the first cell of the period next to Leave Report Certification. Enter the number 1 in the cell to certify that you did not take any leave for this period and click save. Review the leave report and click Submit for Approval located under the leave report gird.

7 When you click Submit for Approval, you will need to enter your pin number on the Certification screen. Your pin number serves as your electronic signature stating that leave report is a true and accurate record of your time. Click Submit. Once you have certified your leave report, you are redirected back to the leave report. You can now see the date and time stamp of when you certified your leave report at the bottom of the screen. You can also see where your leave reported has been routed to your supervisor. Again, please be sure that your leave report is submitted on time, every time. Leave Report Returned for Correction ( notification begins November 2015) If your supervisor or departmental leave keeper has found an error on your leave report, it will be returned to you for correction. You will receive an notification indicating that you need to log back into your leave report, correct the issue, and resubmit for approval. In the body of the , you will see a comment from your supervisor or leave keeper letting you know what the issue is. Be sure to correct and resubmit your leave report by the deadline.

8 Example of a leave report for an EHRA Non faculty employee: