Paychex Stratus Time Login Instructions

Transcription

1 Paychex Stratus Time Login Instructions Your Stratus Time site is now ready for use. Below are instructions on how to log into the system. Note: Employees and Supervisors will use the same login instructions. Go to: paychex.centralservers.com (DO NOT include the **Save or bookmark this page for future use** Enter the following information: Client ID: 1050FY63 Login ID: First Initial and Last name (All caps/no spaces) Ex. John Smith = JSMITH Password: First Initial and Last Name (All caps/no spaces) Ex. John Smith = JSMITH Immediately upon logging in for the first time, the system will prompt you to change your password. Password requirements are displayed on that screen. ** Note: You may check the boxes to Remember Client ID and Remember Login ID for future use**

2 Time Sheet Submittal Step1: Click on the Actions Icon. Step 2: Click on Time Sheet Entry tab form the window. **Verify the date range for which you are entering time at the top of the window. ** Step 3: Choose a Pay Type from the drop down menu (work, sick, vacation, etc.) To add another line, click the green plus (+) sign. Step 4: Enter hours to correspond with each pay type. Step 5: Click Submit to save the information to your timecard. (this does not submit to your supervisor, and changes may still be made.) Total time is reflected on the yellow post it note on the screen. Step 6: Once you are done entering all hours for the week, click Submit and Close. (Changes may still be made prior to submittal to your supervisor.)

3 Time Card Approvals/Submitting to Supervisor Step 1: From the Employee Portal, click on the Timecard icon. Note: if an acknowledgement message appears, click I Agree to proceed. Step 2: Review the timecard for accuracy. Please ignore the Time In and Time Out figures; the Diocese of Raleigh uses a straight time format. Verify that the hours in the Reg and OT columns are accurate. Step 3: Check the Approval box to the left of the transaction to approve each individual day, or click the Approve All box at the bottom of the page to approve all at once, and click SAVE. Once you click save, your time sheet will be sent to your supervisor for approval. **NO FURTHER ACTION needed at this time. Click outside of the box to exit**

4 Time Off Requests Click the Time Off icon on the Employee Dashboard. Vacation balance will be reflected within the banner (future feature) Explanation of the Icons on the Time Off Accruals Screen View Chart: Click on this icon to view how your hours were used for each earning code. (At this time, balances are not entered into the system. Future release date to be determined). View Calendar: Click on this icon to view your scheduled time off, or the time off requests of other employees in your department. Balances: The type of leave/time off hours. Used: The numbers of hours which have already been taken or used within the year Reset Day: The date when all the accruals will be reset. NOTE: Carryover rules may vary by employee and or location.

5 Requesting Time Off Step 1: Click on the Request Time Off (suitcase)icon on the Time Off Accruals screen. Step 2: Enter data in all of the fields and click the submit button. (Hours per day = the number of hours you will be out of the office. Full day = number of hours you usually work on that day.) The Start and End Balance will update as you enter in the date range. This will let you know the balance you will have after the request has been approved. Step 3: Once you have submitted the Time Off Request, it will appear on your Time Off Accruals Screen as seen below. Step 4: Once your manager has approved the Time Off Request, you will see the Status show Approved. A notepad icon under Manager s notes indicates a manager s comment about your request. Move cursor over the notepad to view the note from your manager. See the example below. To cancel a request, click on the red X. Your manager will receive a request for the cancellation.