Web Time Entry in Self Service Banner for Hourly Students

Transcription

1 Web Time Entry in Self Service Banner for Hourly Students Log in to BuzzIn Click the SSB link 1

2 From the Main Menu screen choose the Employee link. ( Personal Information tab is not yet available.) From the Employee screen click the Time Sheet link. Time Sheet is the only available option at this time. The current pay period will be displayed > Select the radio button next to the position to record hours. If there are multiple positions, be sure to select the correct position > Click the Time Sheet button. If during a pay period a student has no hours to report, they can select the position click the Time Sheet button to start their record, but then exit the record without entering anything to put the record In Progress status. 2

3 Click the Enter Hours link to record hours each day. (Saturdays and Sundays are available for selection) Be sure the correct day is displayed when entering data. Click the Next button to go to the second week of the pay period. Enter the actual time of day for each day that you worked in 15 minute intervals. Ex. 8:00 (select AM or PM) Refer to the Copy feature in the Additional Tips section if there are multiple days with the same hours. Click the Save button after entry to view Total Hours. Click the Next Day or Previous Day button to move forward or back by day. Click Time Sheet button to return to the pay period overview. 3

4 Click the Submit for Approval button each day after entry. For subsequent time entry, click the Return Time button to enter hours on another day. (Otherwise the time record for the pay period cannot be changed.) Note: Time records must be submitted and approved by the Submit By Date. At the end of the pay period click the Submit for Approval button to submit time to your supervisor for approval. To enter hours on another position, click the Position Selection button. 4

5 Time Sheet Selection screen. Click the Comments button to indicate the change you made or any other applicable comments. To comply with Federal regulations, Work Study Students must use the Comments button to report any time they were working when they were scheduled to be in class. Example: Worked from 2:00 pm to 3:00pm on 1/15/16 due to class being cancelled. Click the Save button and then click the Previous Menu button to return to the record. 5

6 Then click the Submit for Approval button to complete the correction. Additional Tips: - Copy Select a day to copy it s entry to multiple days during the same pay period. Click the Copy button to begin. Two options for the Copy feature: 1.) Click the checkboxes by the dates to copy the original entry and click the Copy button. 6

7 2.) Select the Copy from date displayed to end of the pay period checkbox to duplicate the record to all days within the pay period. Click the Copy button to complete the process. Click the Time Sheet or Previous Menu button to return to the entry screen. - Restart Time Use the Restart button to clear all entries and start the pay period entry over. If hours were entered for the wrong week or day of a pay period, this will clear all entries at one time rather than individually. Click the Submit button to restart. 7

8 - Return for Correction/Comments When a supervisor returns a time record for correction, the employee must access the record and update the leave by Earnings/Day as instructed by the supervisor. The employee will click the Comments button to indicate the change made or any other applicable comments. To comply with Federal regulations, Work Study Students must use the Comments button to report any time they were working when they were scheduled to be in class. Example: Worked from 2:00 pm to 3:00pm on 1/15/16 due to class being cancelled. Click the Save button and then click the Previous Menu button to return to the record. Then click the Submit for Approval button to complete the correction. 8

9 - Preview Click the Preview button to show a summary of hours entered for the full pay period. Display of the Summary of Reported Time screen. This screen displays the current Transaction Status. 9

10 Transaction Status Definitions STATUS NOT STARTED IN PROGRESS PENDING RETURNED FOR CORRECTION ERROR APPROVED COMPLETED DESCRIPTION The time sheet has not been started. It can be opened/started. The time sheet is in the process of being entered for the pay period. It can be opened/edited. The time sheet has been submitted and it is awaiting approval by the supervisor. It cannot be edited. The time sheet is being returned to the employee for correction. The employee is required to make corrections and to resubmit. Records are found in error by Banner processes and flagged. Time was not entered and submitted for approval with no hours. The time sheet has been approved and is ready for Payroll to process. It cannot be edited by the employee or the approver. Payroll Office received and processed the timesheet. If an employee is absent and has not extracted their time record, please or call to have the employee s time extracted for them. The approver should then enter their employee s time and approve. 10