Created: Spring 2008; Last Modified: 10/12/2009 Step by Step Process: Please take these steps to complete the Review and Approval process.

Transcription

1 Step by Step Process: Please take these steps to complete the Review and Approval process. 1) You will be notified of a status change in your Local Plan via an from the Online System/CCCS Perkins Director. The first of these notifications will be the Local Plan Review in Process . This communicates that your electronically submitted Local Plan has been received and that the Local Plan review process has begun (see Screen Shot # 1.) No action is required on your part at this time. 2) The second notification may be the Signature Page Received . This communicates that the physical hard copy Signature Page that you faxed or mailed has been received by CCCS (see Screen Shot # 2.) No action is required on your part at this time. 3) If, after reviewing your Local Plan, the CCCS Perkins Director determines that additional information is needed, you will receive an Information Needed for Local Plan notification (see Screen Shot # 3.) Respond and resubmit your Local Plan by taking these steps: a. Access your Account by following the Account Log On process and you will be taken to the Perkins Local Plan - Work Areas page of your Account. b. Select the appropriate Local Plan from the drop down window under the Your Existing Local Plan section and click on the Return to Local Plan button. c. After clicking on the Return to Local Plan button, you will be taken to the Main Perkins Local Plan Page (see Screen Shot # 4) and then to the area of the Local Plan for which information was requested in the you received. d. Review the comments made by the CCCS Perkins Director at the top of Local Plan page needing information (in the example shown, the Five- Year Long-Term Strategic Local Plan) and provide the requested information (see Screen Shot # 5a.) Then click on the Save button at the bottom of the page (see Screen Shot # 5b.) e. Go back to the Main Perkins Local Plan Page and click on the View button next to the Summary, Authorization & Signature Page (see Screen Shot # 6.) f. Go to the Summary Page and click on the Next button at the bottom of the page (see Screen Shots 7a 7b) g. At the Authorization & Signature Page provide a comment in the Additional Comments comment box at the bottom of the page that Page 1 of 10

2 explains the updated information you have provided. Click on the Submit button when you are finished (see Screen Shot #s 8a-8b.) Once your revision has been submitted, the review process begins again and you will receive the Local Plan Review in Process . The comments you provided in the Additional Comments comment box before submitting your revisions will be included in this (see Screen Shot # 9.) 4) If after reviewing your Local Plan, the CCCS Perkins Director approves your Local Plan you will receive the Local Plan Approved notification (see Screen Shot # 10.) This will contain the final comments provided by the CCCS Perkins Director indicating that the Local Plan has been approved. No further action on your part is required at this point. If you wish, you may view the approved status and final approval comments from the CCCS Perkins Director in the Online System by going to the Main Perkins Local Plan Page and clicking on the View button next to the Workflow and Current Status step (see Screen Shots # 11a-11b.) On the Workflow and Current Status Page, you will see the last update to the Status Change History is Local Plan Approved (see Screen Shot # 12.) Screen Shots Screen Shot # 1: Notification: Local Plan Review in Process (Top Section Only) Page 2 of 10

3 Screen Shot # 2: Notification: Signature Page Received (Top Section Only) Screen Shot # 3: Information Needed for Local Plan (Top Section Only) Page 3 of 10

4 Screen Shot # 4: Main Perkins Local Plan Page (Top Section Only) Screen Shot # 5a: Five Year Long Term Strategic Local Plan Page: Provide Requested Information Page 4 of 10

5 Screen Shot # 5b: Five Year Long Term Strategic Local Plan Page: Save After Providing Requested Information Screen Shot # 6: Main Perkins Local Plan Page: Summary, Authorization & Signature Page 5 of 10

6 Screen Shot # 7a: Summary Page (Top Section) Screen Shot # 7b: Summary Page (Bottom Section) Page 6 of 10

7 Screen Shot # 8a: Authorization & Signature Page (Top Section) Screen Shot # 8b: Authorization & Signature Page (Bottom Section) Page 7 of 10

8 Screen Shot # 9: Notification: Local Plan Review in Process (Top Section Only): Revision Submitted Screen Shot # 10: Notification: Local Plan Approved (Top Section Only) Page 8 of 10

9 Screen Shot # 11a: Main Perkins Local Plan Page (Top Section) Screen Shot # 11b: Main Perkins Local Plan Page (Bottom Section) Page 9 of 10

10 Screen Shot # 12: Workflow & Current Status Page: Local Plan Approved Page 10 of 10