LIITE1 SoleMOVE KÄYTTÖOHJEET / GUIDELINES

Transcription

1 LIITE1 SoleMOVE KÄYTTÖOHJEET / GUIDELINES HOW TO GET STARTED WITH SOLEMOVE SYSTEM FOR INTERNATIONAL MOBILITY ONLINE APPLICATION A detailed user guide in Finnish is available in the system once you login First of all, it is good to familiarise yourself with SoleMOVE in advance. You can login and logout from the system freely until you have saved and sent your application when it is no longer possible to make changes to it. Please note that you should use - Microsoft Internet Explorer 7 or later version - Mozilla Firefox or later version IMPORTANT TO KNOW REGARDING THE ONLINE SYSTEM AND ITS FUNCTIONS Always use the Return command for navigating in SoleMOVE. Do NOT use back and forward arrows of your internet browser, because this might cause any saved data to be lost. Please remember to save your application every now and again. Please note that when listing e.g. languages or host universities you need to click Save after your first choice in order to be able to add several entries. You can find lists of required contact persons, universities etc. by clicking the pointing arrow icon. By clicking the pencil icon you can edit information and upload your attachments on Enclosures interleaf. If in doubt, please read each information point. These help you providing with correct information in each field. Please make sure you know which attachments are required for your application. You can print your application in pdf format when it is ready Login address from page:

2 Choose University of Lapland Click Shibboleth

3 Choose Lapin yliopisto Use your ULapland username and password (Same as in Wedoodi or )

4 Click Application form for outgoing student mobility Click New to get started with your application

5 Choose S Study and Save after which the application appears on the screen. (Choose P - Placement if you are going to an exchange to do an internship)

6 This is how the application looks like. The red bullet points on the right indicate the missing data. If in doubt, please read the info provided This is the lower part of the Personal data section.

7 Select your Faculty or Department as your home institution using the button. Fill in departmental and institutional coordinators. Press Save after entering the information.

8 In the exchange study information section, enter the period of exchange, any additional information you feel necessary, Then enter the university or universities (max.3) you are applying to. Select the freemover option only if you actually are a freemover. You can only choose option for same timing. If you want to do 2 different exchange on different semesters you need to fill in 2 application. Enter the host university information from top to bottom. Whenever you update a field, all fields below will be blanked out. Press Save to return. For free movers: if you selected Add new institution/enterprise (as freemover) you can enter the university information with the button New in the institution/enterprise section.

9 This is the Current studies section. When in doubt, press the tooltip for more information:. NOTE that as of writing ( ) this section does not work with browsers other than the latest IE or Firefox. In the enclosures field, attach the required enclosures (scanned copies of the original signed documents) using the button. Once you press, Select Browse to find the correct file and Upload file to attach it.

10 Once you have filled in all the required information, press Send application in the check and send application section. Note that your application will not be seen by the university before you send the application. Also note that you cannot edit the application by yourself after it has been sent. To edit the application after sending, you must ask your faculty coordinator to do it. You can only add new or change existing enclosures. Once a decision has been made in your faculty you will receive an from noreply@solenovo.fi. Login to SoleMove and select your application to confirm that you still want to continue the application process. Check your details to see if changes have been made to your original plan. Once you press I confirm your coordinator will contact you about how to continue with the process. Remember, being accepted from University of Lapland is only half of the way you need to be accepted by the host university as well.