ASX TradeAccept. Off-Market Trade Reporting System. Operations Manual

Transcription

1 ASX TradeAccept Off-Market Trade Reporting System Operations Manual

2 Document History Version Sections changed Date Description th November 2011 Introduced Disclaimer Whilst the ASX TradeAccept System User Guide is designed to assist Participants in using the ASX TradeAccept System, use of this User Guide or the ASX TradeAccept System will not in itself ensure compliance by Participants with all relevant requirements of the ASX Group Operating Rules. All examples used in the ASX TradeAccept User Guide are for general illustrative purposes only. Although ASX Limited ABN and its related bodies corporate ( ASX ) has made every effort to ensure the accuracy of the information as at the date of publication, ASX does not give any warranty or representation as to the accuracy, reliability or completeness of the information. ASX reserves the right to change details in this document at any time without notice. To the extent permitted by law, ASX and its employees, officers and contractors shall not be liable for any loss or damage arising in any way (including by way of negligence) from or in connection with any information provided or omitted or from any one acting or refraining to act in reliance on this information. Copyright ASX Limited. ABN All rights reserved Page 2 of 111

3 Contents Introduction... 6 What is ASX TradeAccept?... 6 Who is this user guide for?... 6 Accessing the system... 7 Accessing the system and logging on... 7 ASX TradeAccept Session Timeout... 7 Logging Off... 8 Contacting support... 8 ASX Helpdesk... 8 Downstream Support... 8 VeriSign Support... 8 Managing Client Digital Certificates... 8 Request a Certificate... 9 Certificate Renewal Revoke a Certificate VeriSign Managed PKI Administrator Certificates New Certificate Administrator Exporting / Importing Procedure Certificate Renewal Certificate Revocation Verisign Support Contact Details Trades User Roles and Workflow Deal Status Definitions Validation Rules Page 3 of 111

4 Day 1 and 2 Cancellations Cancellation Status Definitions Block Trades Block Trades- How to Create, Submit, Approve EFP Trades EFPs- How to Create, Submit, Approve Telephone Trades Telephone Trades- How to Create, Submit, Approve Cancellations Trade Workflow Screenshots Block Trade EFP Bond SWAP Other SPI v Basket SPI v XJO Telephone Trade User Management Create New User User Search Edit User ASX Administration Firm Activation Telephone Trading Reports Troubleshooting Page 4 of 111

5 Browser-related Issues This website only supports Internet Explorer 6, 7 and 8 Issue HTTP 403 Forbidden Issue JavaScript Issue Digital Certificate Issues Enrolment for Digital Id Issues Server busy / down Incorrect Passcode Passcode Already In Use Digital ID Could Not Be Generated Download and Installation Issues Digital Certificate Could Not Be Installed ID Format Unselected Using Digital Certificates Issues Digital Certificate Revoked Digital Certificate with Incorrect Project Code TradeAccept User Issues Trade Input Issues Page 5 of 111

6 Introduction What is ASX TradeAccept? ASX TradeAccept is an on-line system for registration of off-market trades (EFPs, Block and telephone trades). Who is this user guide for? This user guide is written for Operational users of ASX TradeAccept. There are two different types of user covered by this manual: ASX Supervisor ASX Observer (View Only) ASX Observers will be able to see what the Supervisors can see, but will not be able to modify data within the system. For further troubleshooting guidance, please consult the ASX TradeAccept User Manual. Page 6 of 111

7 Accessing the system Accessing the system and logging on Before you can access ASX TradeAccept, you need to have: A valid Windows user name and password. Please contact the Helpdesk for assistance in this area. An activated ASX Online user account. Further details can be found at the below link. An activated ASX TradeAccept user account. An existing ASX Supervisor can set this up for you. A valid ASX Trade Accept Client digital certificate. (Please refer to section on Managing Client Digital Certificates). A valid ASX Trade Accept Administrator digital certificate. (Please refer to section on VeriSign Managed PKI Administrator Certificate). Internet Explorer 6, 7 or 8. Javascript must be enabled in the browser. You can access ASX TradeAccept as follows: 1. Open your browser and navigate to 2. Click the Participant icon to display the ASX Online Participant Landing Page. On the right hand side of the page is a grey bond containing 3. Click Access ASX TradeAccept. 4. Enter your login details to progress the login. This is the same user name and password that you use for accessing Windows. Note that you will need to include the domain as well as the username. For example asxprod\smith_j. 5. Read the Terms of Use and click I Agree to continue. Note: You are required to accept the Terms of Use every time you log into ASX TradeAccept. If you do not accept, you cannot proceed further and will be logged out of ASX TradeAccept. 6. When your sign on has been validated and you have accepted the Terms of Use, the ASX TradeAccept main screen will be displayed. ASX TradeAccept Session Timeout After 60 minutes of inactivity, your session will timeout and be disconnected. You will only know this has happened when you try and perform a function in ASX TradeAccept. If your session has timed out, you will be asked to log in again. Page 7 of 111

8 Inactivity is defined as no activity being performed on the ASX TradeAccept system by you. Tasks actioned outside of the ASX TradeAccept window do not count as activity within the ASX TradeAccept session. Be aware that if your session times out before you have saved your information, it will be lost. Logging Off It is highly recommended that you log out of ASX TradeAccept when you have finished working. To log off ASX TradeAccept, click on the Logout link in the top right hand corner. Contacting support ASX Helpdesk For problems with the Windows username and password, please contact ASX Helpdesk on: Phone: Ext Downstream Support Issues relating to ASX TradeAccept that cannot be resolved within the Operations team may be escalated to Downstream Support. Phone: Ext For more details, see the Downstream Support website: VeriSign Support For issues relating to VeriSign certificate administration, raise a support call with VeriSign support, quoting: Service: Managed PKI for clients and Certificate Authority: ASX Operations. Phone: (option 3-6) enterprise-pkisupport@verisign.com.au Managing Client Digital Certificates Digital certificates will be used to increase the security of the system. VeriSign have been chosen as the certification authority. The business processes for requesting, renewing and revoking digital certificates are outlined in the section below. The ASX TradeAccept administration front-end shall provide the ability for the firm administrator to send a message to the ASX operations team stating that a certificate should be requested or revoked for a particular user. Page 8 of 111

9 A user will be issued with a certificate for their own personal use that they can copy to multiple machines. Please refer to the ASX TradeAccept User Manual for instructions on how to download, export and import client certificates once they have been pre-registered. Request a Certificate It will be possible to request that a user be issued with a certificate through the administration front-end. After it has been requested, a record will be displayed on the administration front-end showing the date and time that the certificate was requested and the username of the administrator who made the request. Actioning this request means that the TradeAccept application s the operations staff with the pending request. They will then verify if it is a legitimate request and pre-register the certificate through the VeriSign portal. The VeriSign management screen may be accessed online using the link: Page 9 of 111

10 Pre-registration requires the following details: Field Passcode First Name Last Name Address Participant ID Username Project Value Enter asterisk (*) and this will be automatically generated. ASXTA or ASXTA TEST First Name Last Name of user address of user Participant mnemonic AOL username of the user ASXTA To pre-register a user, click on the Create Passcode link in VeriSign screen and fill out the details. Submit the request. Page 10 of 111

11 the Passcode that has been created to the user. The user will then need to follow the certificate download instructions provided in the User Manual. Certificate Renewal At the time of writing, certificates were set to expire after 12 months had elapsed. When the certificate is due to expire, VeriSign send an directly to the user informing them of the expiry. If the client wishes to renew their certificate, they present their original certificate to VeriSign, generate a new certificate and load the new certificate onto their machine. As can be seen from this process, there is no direct interaction with the ASX. The only impact is that there is a fee for each certificate, which is charged to the ASX. In order to manage this, VeriSign produce a report which may be obtained through the website pictured in the previous section by clicking on the Reports link. Revoke a Certificate Occasionally, participants will request that a certificate is revoked. The TradeAccept administration interface shall cater for this scenario. Once a firm administrator has logged on, they will be able to choose the username for their firm and the account details will be displayed. The administrator will be able to choose an option to revoke the client s certificate. This will send an to ASX operations to manually revoke the certificate through the VeriSign Certificate Authority, using the Revoke Certificates link on the website pictured above. Page 11 of 111

12 After this has occurred, it will no longer be possible for the user to use the certificate. They will be able to request a new certificate through the mechanism described in the section above. It may take up to 24 hours before a certificate revocation is processed by Verisign. Page 12 of 111

13 VeriSign Managed PKI Administrator Certificates In order for an ASX Supervisor to have access to the VeriSign Managed PKI service (needed to generated passcodes and revoke certificates), they must be in possession of a VeriSign Managed PKI Administrator Certificate. New Certificate Administrator The procedure to obtain such a certificate is divided into 6 phases, which are to be executed linearly. 1. Log a call with Helpdesk: The new certificate administrator logs a call with helpdesk via requesting a new Certificate Administrator to be created. The new certificate administrator s manager needs to be copied on the . The new administrator/s full name, address/es and system name (EXIGO, FSM, TradeAccept) should be supplied. 2. Enrol Administrator: The new Administrator fills in a self enrolment Verisign web form ( TradeAccept Certificate Administrator enrolments the: 1. Organisation is ASX Operations Pty. Ltd. 2. Organizational Unit is left blank. 3. The Challenge Phrase will be required for downloading the certificate so it has to be remembered or recorded. 4. In the Choose Payment Method is As per contract Page 13 of 111

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15 3. Verification Call: Verisign call the ASX Security Manager to verify the authenticity of the request. The ASX Security Manager verifies that there is a Helpdesk job logged in Infra and validates the request. 4. Install Root CA: For Windows 7 computers first install the Verisign Root CA following this procedure: 5. Download certificate: The new Administrator receives an from Verisign containing the certificate download details. The certificate is retrieved using the Retrieve Digital Administrator Digital ID Form The PIN number sent in the notification and challenge phrase created during the enrolment process are used when filling in the web form. The Microsoft Enhanced Crypto Provider" option must be selected from the dropdown list for Cryptographic Service Provider. The Protect Your Private Key checkbox must be left un-ticked. If using an optional USB security token select Datakey RSA CSP. After ensuring that the USB token is inserted the Accept button should be clicked for downloading the certificate. Refer to the attached Snapshot Page 15 of 111

16 The Security Team can supply a new USB Token if required. If a new USB token is used it has to be initialised first. To initialise the token go to the SafeNet Token Management utility (StartProgram FilesSafenet). Note that when initialised all information on the token will be IRREVERSIBLY DELETED. This operation is to be performed only with new tokens or tokens that need to be reused by another administrator. To start the initialisation process click on Enrolment, click next, type a PIN that is to be used with your token. Make sure you remember the PIN as without it access to the certificate stored on the token is impossible. Page 16 of 111

17 The PIN number sent in the notification and challenge phrase created during the enrolment process are used when filling in the web form. The Microsoft Enhanced Cryptographic Provider option must be selected from the dropdown list for Cryptographic Service Provider. The Protect Your Private Key checkbox must be ticked. Click the Accept button for downloading the certificate. When asked for a security level for your key, select the Medium option. This option will result in notification every time your private key is accessed. The significance of this notification is to alert you if a rogue process (e.g. malware) is trying to access your private key without your authorisation. Page 17 of 111

18 After downloading the certificate the new Administrator notifies the security team by sending an to the IT Security group. 6. Assign Roles: The security team assigns the Certificate Management Administrator role to the new Administrator via the Verisign Control Centre. This is achieved via clicking on ConfigurationAdministrator Roles. 7. Close HelpDesk Call: On successful role assignment the Helpdesk call is closed by the security team. On closure the requestor gets notified by Helpdesk. Page 18 of 111

19 Exporting / Importing Procedure As a digital certificate can only be downloaded from the VeriSign website once, this manual outlines the steps to export a digital certificate from one PC to another. This will be required for Business Continuity Processing/Disaster Recovery (BCP/DR) sites where a certificate will need to be installed on the BCP/DR PC in addition to the normal production PC. Before importing or exporting a digital certificate please ensure the following checklist has been followed: Exporting / Importing Digital Certificates: Private keys must be included in any import or export (ie. ensure.pfx format is imported/exported, not.cer). PKCS#12 format must be used (it is specifically designed for private keys). Exporting a Certificate 1.In Internet Explorer click on Tools, then Internet Options. Select the Content tab and then click in the Certificates button. 2.In the Certificates window select the certificate that you wish to export then click Export. Page 19 of 111

20 3.The Certificate Export Wizard window then appears. Please click Next to begin the Export. Ensure that you have checked Yes, export the private key then click Next. 4. It is recommended that you Enable strong protection then click Next. 5. You are required to setup a password to protect the private key. This password will be required in order to import the certificate. Page 20 of 111

21 6. Click on the Browse button to select the destination for the export of the certificate. 7. Once this has been confirmed, click Next, then click Finish. 8. A confirmation box will appear confirming that the export was successful. Page 21 of 111

22 Importing a Certificate 1. In Internet Explorer, Click on the Tools menu, then Internet Options. 2. Select the Content tab and then click on the Certificates button. 3. In the Certificates window, click Import. 4. The Certificate Import Wizard window appears. 5. Please click Next. Page 22 of 111

23 6. Click Browse to navigate to the location where the certificate was originally exported to. 7. Please ensure that you change the file type from the default X 509 Certificate to Personal Information Exchange (*.pfx) in the File of Type drop down box. 8.Select the certificate that you wish to import and click Open. Click Next to proceed. 9. You will then be prompted for the password for the private key. This is the same password that was used when exporting the certificate originally. You are required to enter the password for the private key and then click Next. 10. Windows will then allow you to select where you have the certificate stored. Page 23 of 111

24 11. Click Next, once completed. 12. Click Finish to complete the Certificate Import Wizard. A confirmation box will appear confirming that the import was successful. 13. The certificate has now been successfully exported and imported. Page 24 of 111

25 Certificate Renewal The same steps as for creating a New Administrator are to be followed for renewing the certificate of a Certificate Administrator with the following differences: Step 2- The renewal web form is located at: The First Name, Last Name and must match the details submitted when the certificate was initially enrolled. Page 25 of 111

26 Certificate Revocation If a Certificate Administrator leaves the company or changes their role a certificate revocation request is sent by the Manager Trading Operations and Markets or delegate to Verisign. A copy is also sent to the security team. The revocation request must be faxed or scanned and ed to Verisign support (validation_apac@symantec.com). Verisign Support Contact Details enterprise-pkisupport@verisign.com.au Phone: Option 3->6 Page 26 of 111

27 Trades User Roles and Workflow The workflow of ASX TradeAccept follows the four-eye principal before it is submitted to the ASX for final approval. This means that two people from the sell and buy sides of the trade must have reviewed the trade details. Each firm will have designated TradeAccept users who will be set up with Submitter or Approver roles. When a trade is submitted, it will follow the workflow illustrated in the diagram below. Reporting Off-Market Deals Sell Submitter Sell Approver Buy Submitter Buy Approver ASX Start Edit Sell Details (Optional) Yes; Status = ASPO Save? No If trade already exists, cancel? Yes; Status = C No Submit for Approval Status = ASP1A Edit Sell Details (Optional) Save? Yes No Cancel? Yes; Status = C No Reject? Yes; Status = RbSPO No Approve Status = ABPO Edit Buy Details Save? Yes No Reject? Yes; Status = RbBPO No Submit for Approval ABP1A Edit Buy Details (optional) Save? Yes No Reject? Yes; Status = RbBPO No Approve Status = AV Passes Automated Validation? Yes; Status = OK No; Status = RbS Passes Manual Inspection? Yes; Status = OK Trade passes through the Back Office System for allocation End Page 27 of 111

28 Deal Status Definitions Status Code ASPO C ASP1A RbSPO ABPO RbBPO ABP1A AV AS RbS OK Description Saved by sell party. Deal has been cancelled by the seller. (The deal may be rejected by the buyer or the ASX, but must be cancelled by the seller.) Waiting for 2 nd level sell approval. Deal has been rejected by 2 nd level sell approver. Waiting for buy party approval. Deal rejected by buy party. Waiting for 2 nd level buy approval. Pending automated validation. Pending manual validation by ASX. Deal rejected by ASX. Deal approved by the exchange. Note that it is possible to set up a user with both Submitter and Approver privileges. Such users would have the ability to skip the second tier of validation for their firm by approving the deal immediately. If an ASX user has been allocated the ASX Supervisor role, they will have the ability to act on behalf of the participant at any time and will be able to see and do everything that the participant should be able to do themselves. In addition, ASX Supervisors will have access to certain fields that ordinary participants will not be able to see, such as the ASX Notes field and the deal History records. Even if an ASX Supervisor has acted on behalf of a participant, all steps in the workflow must be followed regardless. Page 28 of 111

29 Validation Rules When a deal reaches the AV state, it will be checked against a series of validation rules. If it fails the rule, a note will appear in the History record in the View screen of the trade, featuring the code number of the validation check that the deal failed. It shall be possible to switch automated validation on and off according to configurable times. It is expected that automated validation will be operational between 8am and 5pm on a trading day, after which time all trades must be checked manually. To change these times (for instance to accommodate a half-trading day) please contact Downstream Support. Figure 1: Example View Screen with History Section Page 29 of 111

30 Please consult the table below for a summary of the codes and their respective rules. Validation Rule Trade Type Preconditions Rule VAL-SWAP-1 Swap EFP Contract Name = IR -90 Day Bank Accepted Bills Face value = 1,000,000 * Number of Futures Contracts VAL-SWAP-2 Swap EFP Contract Name = IB -30 Day Inter-bank Cash Rate Face value = 3,000,000 * Number of Futures Contracts VAL-SWAP-3 Swap EFP Contract Name = YT - 3 Year Treasury Bonds Trade Date is five business days or less before the futures expiry date (including the expiry date) of the earliest expiring contract in the series Registration price is a multiple of VAL-SWAP-4 Swap EFP Contract Name = YT - 3 Year Treasury Bonds Trade Date is greater than five business days before the futures Expiry Date of the earliest expiring contract in the series Registration price is a multiple of VAL-SWAP-5 Swap EFP Contract Name = XT - 10 Year Treasury Bonds Registration price is a multiple of VAL-SWAP-6 Swap EFP Trade Date = Expiry Date Trade time < noon VAL-SWAP-7 Swap EFP All Swaps. Contract type = Futures. Calculated hedge between physical and futures value must be within 10%. VAL-SWAP-8 Swap EFP Contract Name = XT - 10 Year Treasury Bonds Maturity date - settlement date >= 1095 days VAL-SWAP-9 Swap EFP Contract Name!= XT - 10 Year Treasury Bonds Maturity date > settlement date. VAL-SWAP-10 Swap EFP Contract Name!= XT - 10 Year Treasury Bonds Maturity date - settlement date >= 365 days. VAL-SWAP-11 Swap EFP Contract Name!= XT - 10 Year Treasury Bonds Maturity date - settlement date <= 3650 VAL-SWAP-12 Swap EFP All Swaps. Settlement date >=trade date VAL-SWAP-13 Swap EFP All Swaps. Settlement date - current date < 30 days VAL-SWAP-14 Swap EFP All Swaps. Settlement date <= maturity date. VAL-SWAP-15 Swap EFP Contract type = Futures. Contract month and year combination is valid. VAL-SWAP-16 Swap EFP Contract type = Futures. [Configured] contract expiry date >= trade date VAL-SWAP-17 Swap EFP Contract type = Futures. Trade date = [Configured] contract expiry date Trade time < noon. VAL-SWAP-18 Swap EFP Contract type = Put Manual validation required. VAL-SWAP-19 Swap EFP Contract type = Call Manual validation required. Page 30 of 111

31 VAL-BOND-1 Bond EFP Contract Name = IR -90 Day Bank Accepted Bills Face value = 1,000,000 * Number of Futures Contracts VAL-BOND-2 Bond EFP Contract Name = IB -30 Day Inter-bank Cash Rate Face value = 3,000,000 * Number of Futures Contracts VAL-BOND-3 Bond EFP Contract Name = YT - 3 Year Treasury Bonds Trade Date is five trading days or less before the futures expiry date (including the expiry date) of the earliest expiring contract in the series Registration price is a multiple of VAL-BOND-4 Bond EFP Contract Name = YT - 3 Year Treasury Bonds Trade Date is greater than five business days before the futures Expiry Date of the earliest expiring contract in the series Registration price is a multiple of VAL-BOND-5 Bond EFP Contract Name = XT - 10 Year Treasury Bonds Registration price is a multiple of VAL-BOND-6 Bond EFP Trade Date = Expiry Date Trade time < noon VAL-BOND-7 Bond EFP All Swaps. Contract type = Futures. Calculated hedge between physical and futures value must be within 10%. VAL-BOND-8 Bond EFP Contract Name = XT - 10 Year Treasury Bonds Maturity date - settlement date >= 1095 days VAL-BOND-9 Bond EFP Contract Name!= XT - 10 Year Treasury Bonds Maturity date > settlement date. VAL-BOND-10 Bond EFP Contract Name!= XT - 10 Year Treasury Bonds Maturity date - settlement date >= 365 days. VAL-BOND-11 Bond EFP Contract Name!= XT - 10 Year Treasury Bonds Maturity date - settlement date <= 3650 VAL-BOND-12 Bond EFP All Bonds. Settlement date >=trade date VAL-BOND-13 Bond EFP All bonds. Settlement date - current date < 30 days VAL-BOND-14 Bond EFP All Bonds. Settlement date <= maturity date. VAL-BOND-15 Bond EFP Contract type = Futures. Contract month and year combination is valid. VAL-BOND-16 Bond EFP Contract type = Futures. [Configured] contract expiry date >= trade date VAL-BOND-17 Bond EFP Contract type = Futures. Trade date = [Configured] contract expiry date Trade time < noon. VAL-BOND-18 Bond EFP Contract type = Put Manual validation required. VAL-BOND-19 Bond EFP Contract type = Call Manual validation required. VAL-TELE-1 Telephone All Telephone Trades Manual validation required. VAL-BLOCK-3 Block All block trade legs Each leg is greater than or equal to the minimum configured threshold for that Page 31 of 111

32 contract. VAL-BLOCK-4 Block All block trade legs Minimum threshold has been configured for the contract. VAL-BLOCK-5 Block All block trades. The input Trade Time must be between a configured start and end time. VAL-BLOCK-6 Block Spot contract with configured days prior to last traded date. Trade Date is earlier than configured days prior to last traded date. VAL-BLOCK-7 Block All block trades. The registration price is a multiple of the configured trading increment. VAL-SPIBASKET-1 SPI Basket EFP Contract type = Futures. Registration price is a multiple of 0.1. VAL- SPIBASKET-2 SPI Basket EFP Contract type = Futures. See calculation section. VAL-SPIXJO-1 SPI v XJO Contract type = Futures. Registration price is a multiple of 0.1. VAL-SPIXJO-2 SPI v XJO Contract type = Futures. Calculated hedge between physical and futures value must be within 10%. VAL-GEN-1 General All trades. Sell Client!= Buy Client VAL-GEN-2 General All trades. Price must be within 10% of high or low price of the day. VAL-OTHER-1 Other EFP All other. Manual validation required. Page 32 of 111

33 Day 1 and 2 Cancellations Participants are permitted to apply to cancel a deal within two days of it being submitted. Either party can initiate the cancellation through the GUI, but it must also be approved by the other party. Anyone can initiate a cancellation, regardless of whether they have Submitter or Approver roles assigned to them. The cancellation workflow is illustrated in the diagram below. Day 1 Trade Cancellation Requesting Firm Counterparty ASX Start Trade exists with status in OK, OKCR, OKCRX Enter edit screen. Edit cancel reason Request Cancellation Status = OK1C Edit cancel/reject reason (optional) Reject cancellation? No Approve cancellation Status = OK2C Edit cancel/reject reason (optional) Yes; Status = OKCR Reject cancellation? No Approve cancellation Status = OKC Yes; Status = OKCRX Trade cancelled in Back Office System End Page 33 of 111

34 Cancellation Status Definitions Status Code OK1C OKCR OK2C OKCRX OKC Description Completed deal- cancellation requested and awaiting approval from the other party. Completed deal- cancellation rejected. Completed deal- cancellation requested and awaiting approval from ASX. Completed deal- cancellation rejected by ASX. Completed deal- cancellation approved by ASX. Note: Participants who wish to do a Day One Cancellation or a Day Two Replacement will still be required to complete the necessary paperwork and send a scanned copy signed by an Authorised Signatory to: Service.desk@asx.com.au The relevant forms can be located at their respective links below: Day One Cancellation Form: Day Two Replacement Form: Trades will then need to be manually identified in Downstream and SECUR and given up to the CXL CANCEL account. Page 34 of 111

35 Block Trades The Block Trade Facility (BTF) is an off-market trading mechanism enabling professional market users to arrange and transact orders of significant size, tailored to their individual needs. Such arrangements minimise the price impact and time delays that may occur when transacting orders of a large size in the central market. Please refer to the ASX 24 Procedures document for rules in regards to trading Block Trades as well as a list of the products that may be reported via the Block Trade facility. Minimum trading thresholds applicable to each leg of the trade are published on the ASX website: Commodity Groups The drop-down list of available contract names is controlled by the following commodity groups configured in Downstream: Commodity Group SFE BLOCK CFD BLOCK NZFOE BLOCK Exchange SFE CFD NZFOE When configuring this list, you will also be required to nominate if the contract type is futures ( CFUT ) or options ( COPTA ) and also either Delayed or Immediate. Delayed commodities groups will disseminate the trade information via ASX trade 24 on the next trading day around 9.15 AM Immediate commodities groups will disseminate the trade information via ASX trade 24 within minutes of the trade. Page 35 of 111

36 Block Trades- How to Create, Submit, Approve Block Trade Creation (Seller) Step Action On behalf of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click Block Trade link on the left hand side of the screen. 3. Click Button Seller Click on the Create Block Trade button. 4. Data Entry Seller Enter the following data for the futures details: Exchange (defaults to SFE ) Trade Date (defaults to the current day, but could be the following day after 5 pm) Trade Time (must be 24 hour format) Buy Firm Sell Firm (This would be pre-populated if the Seller was filling the form in directly.) Average Price 5. Data Entry Seller Enter the following data for each block trade leg: Contract Name Contract Type (defaults to Futures ) Contract Series Reg. Price (registration price) No. Contracts (number of contracts) Sell Firm Page 36 of 111

37 Sell Client The first leg may be entered in the first row of the grid. Subsequent legs may be added by filling out the fields in the New Leg strip and clicking on the + sign on the far right. 6. Data Entry Seller Enter the following data for additional information: Seller Notes ASX Notes 7. Save/Submit/Approve Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, to send the trade directly to the Buyer click Approve. This option is only available to accounts that have been set up with an Approver role. ASPO ASP1A ABPO 8. Get Trade ID Seller Note the deal number. As above. Page 37 of 111

38 Block Trade Approval (Seller) Step Action On behalf of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click Block Trade link on the left hand side of the screen. By default, Block Trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Seller Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Seller The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. 5. Data entry Seller The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: ASP1A ASP1A ASP1A ASP1A Seller Notes ASX Notes 6. Review Seller Review futures details. ASP1A 7. Save/Approve/Reject Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. ASP1A RsBPO Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. Otherwise, to send the trade to the buy party for approval, click on the Approve button. ABPO Page 38 of 111

39 Block Trade Submit (Buyer) Step Action On behalf of Party Description Status 1. Log On Buyer Log onto the ASX TradeAccept site 2. Follow Link Buyer Click Block Trade link on the left hand side of the screen. By default, Block trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Buyer Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Buyer The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. 5. Data entry Buyer The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: ABPO ABPO ABPO ABPO Buy Client Buyer Notes ASX Notes 6. Review Buyer Review futures details. ABPO 7. Save/Approve/Reject Buyer If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. ABPO ABP1A RbBPO Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to Page 39 of 111

40 explain why the trade is being rejected. It is possible to exit from the Reject pop-up without rejecting the trade by clicking on the Close button. Otherwise, to send the trade directly to the ASX for validation click Approve. This option is only available to accounts that have been set up with an Approver role. See below. 8. View data Buyer Trade is waiting for automatic validation. AV Trade is waiting to be manually approved by the ASX. Trade has been successfully approved by the ASX. AS OK Block Trade Approve (Buyer) Step Action On behalf of Party Description Status 1. Log On Buyer Log onto the ASX TradeAccept site 2. Follow Link Buyer Click Block Trade link on the left hand side of the screen. By default, Block Trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Buyer Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Buyer The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. 5. Data entry Buyer The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: ABP1A ABP1A ABP1A ABP1A Buy Client Page 40 of 111

41 Buyer Notes ASX Notes 6. Review Buyer Review futures details. ABP1A 7. Save/Approve/Reject Buyer If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. ABP1A RbBPO Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. It is possible to exit from the Reject pop-up without rejecting the trade by clicking on the Close button. Otherwise, to send the trade directly to the ASX for validation click Approve. This option is only available to accounts that have been set up with an Approver role. See below. 8. View data Buyer Trade is waiting for automatic validation. AV Trade is waiting to be manually approved by the ASX. Trade has been successfully approved by the ASX. AS OK Note: ASX must approve the Block Trade to send through to SECUR Page 41 of 111

42 Block Trade Approve (ASX) Step Action Party Description Status 1. Log On ASX Log onto the ASX TradeAccept site 2. Follow Link ASX Click Block Trade link on the left hand side of the screen. By default, Block Trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link ASX Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data ASX The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. Note that it is only ASX Supervisors will have this option. 5. Data entry ASX The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: AS AS AS Buy Client Buyer Notes 6. Review ASX Review futures details. AS 7. Save/Approve/Reject ASX If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. AS RbS Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. It is possible to exit from the Reject pop-up without rejecting the trade by clicking on the Close button. Otherwise, to send the trade to SECUR click See Page 42 of 111

43 Approve. below. 8. View data ASX Trade is waiting for automatic validation. AV Trade is waiting to be manually approved by the ASX. Trade has been successfully approved by the ASX. AS OK Page 43 of 111

44 EFP Trades Overview The Exchange for Physical (EFP) facility is an off-market trading mechanism that enables customers to swap futures and options exposure for an offsetting stock position. It offers the flexibility and certainty of an over-the-counter (OTC) market, plus the counterparty guarantee of an exchange market. EFPs provide a mechanism to: Swap from a futures to a physical position or vice versa. Achieve off market price certainty for large physical vs futures transactions. Fulfil delivery commitments. The physical and futures components must be substantially similar and equal in terms of either: Value (the value of the physical being similar to the value of the futures); or by Quantity (the quantity of the physical being similar to the quantity of the futures). For further rules relating to EFP reporting, including permitted products and reporting hours, please consult the ASX 24 operating rules and procedures: Commodity Groups Commodity Groups may be configured by lodging a request with Downstream support and are used to populate the Contract Name dropdown. For EFPs, these include: Commodity Group Exchange EFP Type SFE EFP SFE Swap/Bond/Other CFD EFP CFD Swap/Bond/Other NZFOE EFP NZFOE Swap/Bond/Other SFE SPI Basket EFP SFE SPI v Basket SFE SPI XJO EFP SFE SPI v XJO Page 44 of 111

45 EFPs- How to Create, Submit, Approve Bond EFP Creation (Seller) Step Action On Behalf of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click EFP Trade link on the left hand side of the screen. 3. Click Button Seller Click on the Create Bond button. 4. Data Entry Seller Enter the following data for the futures details: Exchange (defaults to SFE ) Trade Date (defaults to the current day, but could be the following day after 5 pm) Trade Time (must be 24 hour format) Buy Firm Sell Firm Sell Client Contract Type (defaults Futures ) Contract Name Contract Series No. Contracts Registration Price Delta Value Comments 5. Data Entry Seller Enter the following data for the physical details: Settlement Date Market Yield Page 45 of 111

46 Face Value Type of Security Coupon Rate Coupon Frequency Security Details Maturity Date 6. Data Entry Seller Enter the following data for additional information: Seller Notes 7. Save/Submit/Approve Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, to send the trade directly to the Buyer click Approve. This option is only available to accounts that have been set up with an Approver role. ASPO ASP1A ABPO 8. Get Trade ID Seller Note the deal number. As above. Page 46 of 111

47 Swap EFP Creation (Seller) Step Action On Behalf of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click EFP Trade link on the left hand side of the screen. 3. Click Button Seller Click on the Create Swap button. 4. Data Entry Seller Enter the following data for the futures details: Exchange (defaults to SFE ) Trade Date (defaults to the current day, but could be the following day after 5 pm) Trade Time (must be 24 hour format) Buy Firm Sell Firm Sell Client Contract Type (defaults Futures ) Contract Name Contract Series No. Contracts Registration Price Delta Value Comments 5. Data Entry Seller Enter the following data for the physical details: Start Date Maturity Date Face Value Floating Rate Fixed Rate Page 47 of 111

48 Frequency 6. Data Entry Seller Enter the following data for additional information: Seller Notes ASX Notes 7. Save/Submit/Approve Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, to send the trade directly to the Buyer click Approve. This option is only available to accounts that have been set up with an Approver role. ASPO ASP1A ABPO 8. Get Trade ID Seller Note the deal number. As above. Page 48 of 111

49 Other EFP Creation (Seller) Step Action On Behalf of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click EFP Trade link on the left hand side of the screen. 3. Click Button Seller Click on the Create Other button. 4. Data Entry Seller Enter the following data for the futures details: Exchange (defaults to SFE ) Trade Date (defaults to the current day, but could be the following day after 5 pm) Trade Time (must be 24 hour format) Buy Firm Sell Firm Sell Client Contract Type (defaults Futures ) Contract Name Contract Series No. Contracts Registration Price Delta Value Comments 5. Data Entry Seller Enter the following data for the physical details: Face Value Commodity Details 6. Data Entry Seller Enter the following data for additional information: Seller Notes Page 49 of 111

50 ASX Notes 7. Save/Submit/Approve Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, to send the trade directly to the Buyer click Approve. This option is only available to accounts that have been set up with an Approver role. ASPO ASP1A ABPO 8. Get Trade ID Seller Note the deal number. As above. Page 50 of 111

51 Create SPI v XJO EFP Creation (Seller) Step Action On Behalf of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click EFP Trade link on the left hand side of the screen. 3. Click Button Seller Click on the Create SPI v XJO button. 4. Data Entry Seller Enter the following data for the futures details: Exchange (defaults to SFE ) Trade Date (defaults to the current day, but could be the following day after 5 pm) Trade Time (must be 24 hour format) Buy Firm Sell Firm Sell Client Contract Type (defaults Futures ) Contract Name Contract Series No. Contracts Registration Price Delta Value Comments 5. Data Entry Seller Enter the following data for the physical details: Average Delta Value XJO legs (up to four). Enter the first leg by filling in the empty fields next to Leg Number 1. Add any additional legs by filling in the fields next to New Leg and clicking on the + sign. Page 51 of 111

52 The following fields apply: - ASX Trade Slip Number - Price -Strike Price - Volume -Expiry Year -Expiry Month - Put/Call To remove a leg, click on the red cross next to the appropriate leg. 6. Data Entry Seller Enter the following data for additional information: Seller Notes ASX Notes 7. Save/Submit/Approve Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, to send the trade directly to the Buyer click Approve. This option is only available to accounts that have been set up with an Approver role. ASPO ASP1A ABPO 8. Get Trade ID Seller Note the deal number. As above. Page 52 of 111

53 SPI v Basket EFP Creation (Seller) Step Action On Behalf of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click EFP Trade link on the left hand side of the screen. 3. Click Button Seller Click on the Create SPI v Basket button. 4. Data Entry Seller Enter the following data for the futures details: Exchange (defaults to SFE ) Trade Date (defaults to the current day, but could be the following day after 5 pm) Trade Time (must be 24 hour format) Buy Firm Sell Firm Sell Client Contract Type (defaults Futures ) Contract Name Contract Series No. Contracts Registration Price Delta Value Comments 5. Download Template Seller A Basket Grid file is necessary for completion of the physical section. If this is the first time that the facility is being used, click on the Download Template button. A dialogue box will pop up asking if you want to open or save the file, BasketGridTemplate.csv. Save the file to the directory of your choice and open the Page 53 of 111

54 file. The file should open in Excel. Copy in the Stock Code, Price and Volume data in the columns of the same name. Go to Save As and save the file under the name of your choice, making sure that it is saved as type CSV (Comma Delimited). 6. Upload File Seller Click on the Browse button and navigate to the populated grid file in your filing system. Click on Open in the Windows dialogue box. The dialogue box should disappear and the location of the file should appear in the Upload Basket field. Click on the Upload button. The confirmation screen should appear. 7. Review Data Seller Review the contents of the basket, scrolling down to see the Total Market Value as necessary. If the figures are correct, click on the Confirm button. Otherwise click on the Cancel button and repeat the upload with a corrected version of the file. The Face Value field will have been populated with the Total Market Value of the basket. Page 54 of 111

55 8. View Data Seller If it is necessary to view the basket data again, click on the View Basket button. The basket will appear as a pop-up. To exit the pop-up, click on the Close button or the red cross in the top right hand corner of the pop-up. 6. Data Entry Seller Enter the following data for additional information: Seller Notes ASX Notes 7. Save/Submit/Approve Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, to send the trade directly to the Buyer click Approve. This option is only available to accounts that have been set up with an Approver role. ASPO ASP1A ABPO 8. Get Trade ID Seller Note the deal number. As above. Page 55 of 111

56 All EFPs Approval (Seller) Step Action On Behalf of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click EFP Trade link on the left hand side of the screen. By default, EFP trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Seller Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Seller The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. 5. Data entry Seller The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: ASP1A ASP1A ASP1A ASP1A Seller Notes 6. Review Seller Review physical and futures details. ASP1A 7. Save/Approve/Reject Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. ASP1A RsBPO Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. Otherwise, to send the trade to the buy party for approval, click on the Approve button. ABPO Page 56 of 111

57 All EFPs Submit (Buyer) Step Action On Behalf of Party Description Status 1. Log On Buyer Log onto the ASX TradeAccept site 2. Follow Link Buyer Click EFP Trade link on the left hand side of the screen. By default, EFP trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Buyer Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Buyer The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. 5. Data entry Buyer The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: ABPO ABPO ABPO ABPO Buy Client Buyer Notes ASX Notes 6. Review Buyer Review physical and futures details. ABPO 7. Save/Approve/Reject Buyer If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. ABPO ABP1A RbBPO Page 57 of 111

58 Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. It is possible to exit from the Reject pop-up without rejecting the trade by clicking on the Close button. Otherwise, to send the trade directly to the ASX for validation click Approve. This option is only available to accounts that have been set up with an Approver role. See below. 8. View data Buyer Trade is waiting for automatic validation. AV Trade is waiting to be manually approved by the ASX. Trade has been successfully approved by the ASX. AS OK Page 58 of 111

59 All EFPs Approve (Buyer) Step Action On Behalf of Party Description Status 1. Log On Buyer Log onto the ASX TradeAccept site 2. Follow Link Buyer Click EFP Trade link on the left hand side of the screen. By default, EFP trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Buyer Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Buyer The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. 5. Data entry Buyer The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: ABP1A ABP1A ABP1A ABP1A Buy Client Buyer Notes ASX Notes 6. Review Buyer Review physical and futures details. ABP1A 7. Save/Approve/Reject Buyer If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. ABP1A RbBPO Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. It is possible to exit from the Reject pop-up without Page 59 of 111

60 rejecting the trade by clicking on the Close button. Otherwise, to send the trade directly to the ASX for validation click Approve. This option is only available to accounts that have been set up with an Approver role. See below. 8. View data Buyer Trade is waiting for automatic validation. AV Trade is waiting to be manually approved by the ASX. Trade has been successfully approved by the ASX. AS OK Note: ASX must approve the EFP to send through to SECUR All EFPs Approve (ASX) Step Action Party Description Status 1. Log On ASX Log onto the ASX TradeAccept site 2. Follow Link ASX Click EFP Trade link on the left hand side of the screen. By default, EFP trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link ASX Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data ASX The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. Note that it is only ASX Supervisors will have this option. 5. Data entry ASX The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: AS AS AS Buy Client Buyer Notes Page 60 of 111

61 6. Review ASX Review physical and futures details. AS 7. Save/Approve/Reject ASX If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. AS RbS Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. It is possible to exit from the Reject pop-up without rejecting the trade by clicking on the Close button. Otherwise, to send the trade to SECUR click Approve. See below. 8. View data ASX Trade is waiting for automatic validation. AV Trade is waiting to be manually approved by the ASX. Trade has been successfully approved by the ASX. AS OK Page 61 of 111

62 Telephone Trades Participants will be able to execute futures trades through the ASX TradeAccept system if or when the exchange deems that there will be a prolonged system outage of the SYCOM trading system. The ASX will authorise Telephone trading for the closing out of deliverable contracts in the event of an ASX Trade24 failure during Expiry only. The following points detail the authorisation and practicality of Telephone Trading: Telephone Trading will only be authorised for closing out positions in deliverable contracts that have expired during a period of ASX Trade24 unavailability Authorisation to commence Telephone Trading in the above circumstance will be made via the ASX Trade24 Message Facility and the ASX Website (ASX Trade24 Status) by the ASX Telephone Trading will be authorised for a maximum of 30 minutes Registration of Telephone Trades will be facilitated via the ASX TradeAccept application Commodity Groups Commodity Group SFE TELEPHONE Exchange SFE Telephone Trades- How to Create, Submit, Approve Telephone Trade Creation (Seller) Step Action On Behalf Of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click Telephone Trade link on the left hand side of the screen. 3. Click Button Seller Click on the Create Telephone Trade button. 4. Data Entry Seller Enter the following data for the futures details: Exchange (defaults to SFE ) Trade Date (defaults to the current day, but Page 62 of 111

63 could be the following day after 5 pm) Trade Time (must be 24 hour format) Buy Firm Sell Firm Sell Client Contract Name Contract Series No. Contracts Registration Price Delta Value Comments 5. Data Entry Seller Enter the following data for additional information: Seller Notes ASX Notes 6. Save/Submit/Approve Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, to send the trade directly to the Buyer click Approve. This option is only available to accounts that have been set up with an Approver role. ASPO ASP1A ABPO 7. Get Trade ID Seller Note the deal number. As above. Page 63 of 111

64 Telephone Trades Approval (Seller) Step Action On Behalf Of Party Description Status 1. Log On Seller Log onto the ASX TradeAccept site 2. Follow Link Seller Click Telephone Trade link on the left hand side of the screen. By default, Telephone Trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Seller Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Seller The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. 5. Data entry Seller The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: ASP1A ASP1A ASP1A ASP1A Seller Notes ASX Notes 6. Review Seller Review futures details. ASP1A 7. Save/Approve/Reject Seller If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. ASP1A RsBPO Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. Otherwise, to send the trade to the buy party for ABPO Page 64 of 111

65 approval, click on the Approve button. Telephone Trades Submit (Buyer) Step Action On Behalf Of Party Description Status 1. Log On Buyer Log onto the ASX TradeAccept site 2. Follow Link Buyer Click Telephone Trade link on the left hand side of the screen. By default, Telephone Trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Buyer Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Buyer The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. 5. Data entry Buyer The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: ABPO ABPO ABPO ABPO Buy Client Buyer Notes 6. Review Buyer Review futures details. ABPO 7. Save/Approve/Reject Buyer If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be approved by a second person in the sell firm, click Submit. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. ABPO ABP1A RbBPO Page 65 of 111

66 Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. It is possible to exit from the Reject pop-up without rejecting the trade by clicking on the Close button. Otherwise, to send the trade directly to the ASX for validation click Approve. This option is only available to accounts that have been set up with an Approver role. See below. 8. View data Buyer Trade is waiting for automatic validation. AV Trade is waiting to be manually approved by the ASX. Trade has been successfully approved by the ASX. AS OK Telephone Trades Approve (Buyer) Step Action On Behalf Of Party Description Status 1. Log On Buyer Log onto the ASX TradeAccept site 2. Follow Link Buyer Click Telephone Trade link on the left hand side of the screen. By default, Telephone Trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Buyer Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Buyer The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. ABP1A ABP1A ABP1A 5. Data entry Buyer The Trade Edit screen will be displayed with the same ABP1A Page 66 of 111

67 details of the trade, except this time the following fields may be edited: Buy Client Buyer Notes ASX Notes 6. Review Buyer Review futures details. ABP1A 7. Save/Approve/Reject Buyer If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. ABP1A RbBPO Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. It is possible to exit from the Reject pop-up without rejecting the trade by clicking on the Close button. Otherwise, to send the trade directly to the ASX for validation click Approve. This option is only available to accounts that have been set up with an Approver role. See below. 8. View data Buyer Trade is waiting for automatic validation. AV Trade is waiting to be manually approved by the ASX. Trade has been successfully approved by the ASX. AS OK Note: ASX must approve the EFP to send through to SECUR Page 67 of 111

68 Telephone Trades Approve (ASX) Step Action Party Description Status 1. Log On ASX Log onto the ASX TradeAccept site 2. Follow Link ASX Click Telephone Trade link on the left hand side of the screen. By default, Telephone Trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link ASX Locate the row corresponding with the trade that needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data ASX The Trade View screen will be displayed with details of the trade. This screen is read only. To approve or reject the trade, click on the Edit button. Note that it is only ASX Supervisors will have this option. 5. Data entry ASX The Trade Edit screen will be displayed with the same details of the trade, except this time the following fields may be edited: AS AS AS Buy Client Buyer Notes ASX Notes 6. Review ASX Review futures details. AS 7. Save/Approve/Reject ASX If the trade is not yet ready to be sent to the next person in the workflow, click Save. Otherwise, if it is necessary for the trade to be rejected, click on the Reject button. You will be prompted for a rejection reason in a pop-up. AS RbS Select the reason from the drop-down list. If you choose Other, add some text in the Explanation field to explain why the trade is being rejected. It is possible to exit from the Reject pop-up without Page 68 of 111

69 rejecting the trade by clicking on the Close button. Otherwise, to send the trade to SECUR click Approve. See below. 8. View data ASX Trade is waiting for automatic validation. AV Trade is waiting to be manually approved by the ASX. Trade has been successfully approved by the ASX. AS OK Page 69 of 111

70 Cancellations In the days after a trade has been entered into the system, it will be possible that the buy and sell parties wish to retract the trade. The following rules apply to such cancellations: Either the buy or sell party can initiate the cancellation through the application Both parties must agree to the cancellation The ASX must approve the cancellation The user acting on behalf of the firm can do so if they have either submitter or approver roles assigned to them Cancellation may take place up to and including day two. (There is no requirement to enforce this technically.) All Trades Submit Cancellation (Either Party) Step Action Party Description Status 1. Log On Buyer or Seller 2. Follow Link Buyer or Seller 3. Follow link Buyer or Seller 4. View data Buyer or Seller 5. Data entry Buyer or Seller 6. Data Entry Buyer or Log onto the ASX TradeAccept site Click trade link on the left hand side of the screen corresponding to the trade type of the trade to be cancelled. This could be Block Trade, Telephone Trade or EFP Trade. By default, trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. Locate the row corresponding with the trade that needs to be cancelled. It should be highlighted in grey. Click on the trade. The Trade View screen will be displayed with details of the trade. Review the trade details to confirm that it is the trade that requires cancellation. Click the Edit button to proceed. Click on the button marked Cancel Trade. Click on either Cancel for Buyer or Cancel for Seller to indicate the party who has requested the cancellation. Enter a cancellation reason by choosing a Reason OK OK OK OK1C Page 70 of 111

71 Seller from the drop-down list. Options will be: Invalid Contract Invalid Price Invalid Volume Other If the reason is Other, enter the reason in the Explanation field. Page 71 of 111

72 All Trades Approve Cancellation (Counterparty) These steps are to be completed by the party who is approving the trade cancellation that was submitted by the other party. Step Action Party Description Status 1. Log On Counterparty Log onto the ASX TradeAccept site 2. Follow Link Counterparty Click trade link on the left hand side of the screen corresponding to the trade type of the trade to be cancelled. This could be Block Trade, Telephone Trade or EFP Trade. By default, trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link Counterparty Locate the row corresponding with the trade whose cancellation needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data Counterparty The Trade View screen will be displayed with details of the trade. Review the trade details to confirm that it is the trade that requires cancellation. Click the Edit button to proceed. 5. Approve/Reject Counterparty Review the cancellation reason in the Additional Information section and click on the button marked Approve Cancellation if appropriate. Alternatively, click the Reject Cancellation to reject the cancellation request. OK1C OK1C OK2C OKCR Page 72 of 111

73 All Trades Approve Cancellation (ASX) Step Action Party Description Status 1. Log On ASX Log onto the ASX TradeAccept site 2. Follow Link ASX Click trade link on the left hand side of the screen corresponding to the trade type of the trade to be cancelled. This could be Block Trade, Telephone Trade or EFP Trade. By default, trades from the current day will be displayed in descending order according to Deal Number. If there are more than ten trades for the day, they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box. 3. Follow link ASX Locate the row corresponding with the trade whose cancellation needs to be approved. It should be highlighted in grey. Click on the trade. 4. View data ASX The Trade View screen will be displayed with details of the trade. Review the trade details to confirm that it is the trade that requires cancellation. Click the Edit button to proceed. 5. Approve/Reject ASX Review the cancellation reason in the Additional Information section and click on the button marked Approve Cancellation if appropriate. Alternatively, click the Reject Cancellation to reject the cancellation request. OK2C OK2C OKC OKCRX Note: Participants who wish to do a Day One Cancellation or a Day Two Replacement will still be required to complete the necessary paperwork and send a scanned copy signed by an Authorised Signatory to: Service.desk@asx.com.au The relevant forms can be located at their respective links below: Day One Cancellation Form: Day Two Replacement Form: Trades will then need to be manually identified in Downstream and SECUR and given up to the CXL CANCEL account. Page 73 of 111

74 Trade Workflow Screenshots This section provides a guide to the screens that are expected during various stages of the workflow. Block Trade Figure 2: Block Trade Creation Page 74 of 111

75 Figure 3: View Block Trade Page 75 of 111

76 Figure 4: Edit Block Trade Page 76 of 111

77 Figure 5: Search for Block Trade EFP Figure 6: Search screen for all EFPs Page 77 of 111

78 Bond Figure 7: Create Bond EFP Page 78 of 111

79 Figure 8: Edit Bond EFP Page 79 of 111

80 Figure 9: View Bond EFP Page 80 of 111

81 SWAP Figure 10: Create SWAP EFP Page 81 of 111

82 Figure 11: Edit SWAP EFP Page 82 of 111

83 Figure 12: View Bond EFP Page 83 of 111

84 Other Figure 13: Create Other EFP Page 84 of 111

85 Figure 14: Edit Other EFP Page 85 of 111

86 Figure 15: View Other EFP Page 86 of 111

87 SPI v Basket Figure 16: SPI v Basket EFP prior to basket upload Page 87 of 111

88 Figure 17: SPI v Basket following basket upload Page 88 of 111

89 SPI v XJO Figure 18: Create SPI v XJO EFP Page 89 of 111

90 Figure 19: Edit SPI v XJO EFP Page 90 of 111

91 Figure 20: View SPI v XJO EFP Page 91 of 111

92 Telephone Trade Figure 21: Create Telephone Trade Page 92 of 111

93 Figure 22: View Telephone Trade Figure 23: Edit Telephone Trade Page 93 of 111

94 Figure 24: Search for Telephone Trade Page 94 of 111

95 User Management The User Management section of ASX TradeAccept enables both ASX Supervisors and Firm Administrators to create, edit and disable their own user accounts. In order to access the administration console, users will need to have been set up as administrators by the ASX. ASX Supervisors will also have the ability to use this functionality and can create users on behalf of the firm upon request. As a part of the user setup, the firm will request that a digital certificate be issued to the user. Create New User To create a new user, first click on the User Management link in the navigation panel on the left hand side of the screen. This should open the User Management Search screen. Click on the Create New User button. Firm Administrators will be able to search for user names that have already been set up in ASX Online. ASX Administrators have the ability to also search for the Windows login of ASX users. Note that the username must be prefixed by the network. For example asxprod\bloggs_j. Please note that the search for an AOL username is case sensitive. If a match is found, user details will be pre-populated including: Page 95 of 111

96 User Name First Name Last Name Address Firm Code Note: If an ASX Administrator is creating a user on behalf of a firm, they will need to select the firm code from a dropdown list. Users can optionally add a contact number for the user. By default, the account will be enabled in ASX TradeAccept, although this may be amended by unchecking the checkbox labelled Enabled on Trade Accept. One or more user roles can be nominated by checking the appropriate checkboxes labelled: Submitter Approver Firm Administrator * *Only an option for ASX Supervisors ASX users may be assigned the roles: ASX Supervisor ASX Observer To request a digital certificate for the user, check the Request Certificate checkbox before clicking the button Create User in TA to apply the changes. This will mean that a notification is sent to Operations to request that a digital certificate be applied for with VeriSign. The Close button escapes the user creation process. User Search Once a user has been created, details of that user may be accessed through the User Management screen. Input fields for this screen are the firm code (populated by default for firm administrators to be the firm of that administrator) and the Username. Click Search to search for users with matching criteria. The search results will appear in summary form with one row per user in a table. To edit the user, locate it in the table and click on the row. Page 96 of 111

97 Edit User The user s details will be made available in the same format as the Create New User screen. In addition, there will be a Request Certificate button through which a notification may be sent to ASX Operations to request a digital certificate. To revoke a certificate, click the Revoke Certificate and a notification will be sent to ASX Operations to request that the user s certificate be revoked through the certificate authority. A summary of digital certificate notification activity is provided, including the action (certificate requested or revoked), date and the username of the requester. ASX Administration ASX users will be able to access the TradeAccept Administration screen by clicking on the ASX Administration link in the navigation panel on the left. This link will not be visible to non-asx users. Firm Activation Firms will need to be activated before they can use the service. They must be in the Activated Firms list in the TradeAccept Administration console. Firms listed in the console have been sourced from SECUR. A firm may be activated by selecting it in the Deactivated Firms list and then clicking on the Activate the Firm button. A firm may be deactivated by selecting it in the Activated Firms list and then clicking on the Deactivate the Firm button. Users belonging to a deactivated firm will not be able login successfully. ASX users will still be able to see the historical trades of a firm that has been deactivated. Page 97 of 111

98 Telephone Trading Since telephone trading will only be needed when there is an outage of the SYCOM system, the ASX TradeAccept interface provides a mechanism for switching it off. If the mechanism is switched off, Participants will no longer have access to the link. The current status of telephone trading is displayed by the text next to Telephone Trade Status. This will either be On or Off. The status may be changed by clicking on the appropriate radio button and then the Update Status button. Reports A number of reports have been developed to support ASX TradeAccept. Name Description Frequency Digital Certificates Requests for new certificates and revocations should include any that have been requested since the last report was generated. Certificates due to expire in the next month should be any certificate that was requested between 10 and 11 months beforehand and has not had a revocation request in the interim. Monthly Unsuccessful Auto-validation Report Trade Summary Should show any trades that have entered the AS state on the day that the report was run. Will show any trades that conform to input search criteria. Daily Manual (may be filling out the search criteria on each page and clicking Report ). User Access Should show any TradeAccept user who has had an enabled account within the last calendar month. Monthly Page 98 of 111

99 Troubleshooting Browser-related Issues This website only supports Internet Explorer 6, 7 and 8 Issue Why do I get the error message, This website only supports Internet Explorer 6, 7 and 8. Please check your browser? The application will automatically check your browser for compatibility. You will need to try a different browser version if you try to access the site and get the message Please note that the current implementation does not support Internet Explorer 9. HTTP 403 Forbidden Issue Why do I get the error message, HTTP 403 Forbidden? This can happen if there is not a valid digital certificate stored on the computer. You can check your certificate in Internet Explorer by going to Tools-> Internet Options -> Content -> Certificates>Personal. The certificate issued should match your login name. Page 99 of 111

100 JavaScript Issue Why do I get the error message, JavaScript must be enabled to use this site. Please enable JavaScript in your browser and try again? The application checks to see if Javascript is enabled before it renders the pages in full. If Javascript is not enabled, you will not be able to enter any data. It should be possible to enable Javascript through the Internet Options>Programs>Manage add-ons>toolbars and Extensions section of your browser. Consult Internet Explorer Help for more information on how to do this for your browser version. It might be necessary to shut down all instances of Internet Explorer before changes take effect. Page 100 of 111

101 Digital Certificate Issues Most problems and errors that encountered relating to digital certificates occurred during enrolment, download, installation and importing and exporting. If several key pieces of information are known and precautions taken, most of the problems and errors outlined in this document can be prevented. Below is a summary of the key information that can prevent most of the problems and errors occuring: Enrolment for a Digital Id: - Check ActiveX Controls are enabled. - If operating system is Windows XP, ensure Onsite MSI package is installed. - Enrolment can only occur once for each passcode, so ensure details are correct. Download & Installation of a Digital Certificate: - Ensure user has clicked on Install CA from the Digital Id Center site to install the CA. - Ensure above-mentioned CA has been installed to Trusted Root Certification Authorities. - During installation, select the format My ID for Microsoft Internet Explorer - Download can only occur once, so the user should not delete their digital certificate. Importing and Exporting Digital Certificates: - Private keys must be included in any import or export (ie. ensure.pfx format is imported/exported, not.cer). - PKCS#12 format must be used (it is specifically designed for private keys). Enrolment for Digital Id Issues Once a user has requested a digital certificate, they need to enrol their user. This is done via the site: There are 5 fields which are mandatory to be entered (First Name, Last Name, Your Address, Passcode and Challenge Phrase). Note that it is not mandatory to check the Protect Your Private Key checkbox or to enter comments. During this process, there are three possible errors: Page 101 of 111

102 Server busy / down The following error will occur when the TradeAccept Firm Administrator tries to submit a request for a digital certificate to ASX Service Desk for them to create the digital certificate. If the ASX server is busy or down the following error will appear on the Firm Administrators TradeAccept GUI: Incorrect Passcode If invalid username or passcode is entered, then the following error message will be displayed: Passcode Already In Use If the passcode selected has already been used to generate a digital id, then the following error message will be displayed: Page 102 of 111

103 Digital ID Could Not Be Generated If there is an issue with ActiveX controls for the browser, this error will occur. This issue may occur on a XP machine that did not have the required ActiveX Controls installed. Installation of the Onsite MSI package resolved this issue and allowed the digital certificate to be downloaded. Please refer to your internal technical support for further information relating to this. Page 103 of 111

104 Download and Installation Issues Once the user s Digital ID has been generated, it needs to be downloaded and installed on the user s machine. This process is attempted directly after enrolment. During this process, there are two errors that are possible. Digital Certificate Could Not Be Installed This error occurs for a variety of reasons listed below in the error: This error occurs because the root certificate has not been installed. By returning to the Digital ID Center website: Page 104 of 111

105 And by clicking on Install CA, this issue was resolved (note it must be installed in the Trusted Root Certification Authorities store, otherwise the issue will not be resolved). Page 105 of 111

106 ID Format Unselected If a user does not select / specify an ID format from the dropdown list, then the following error message is displayed: Using Digital Certificates Issues After a digital certificate has been installed, it can be used to log into TradeAccept. Before the TradeAccept website can be opened, it will require the user to select a digital certificate to use as part of authentication. A list of all available digital certificates installed on the user s machine will be available to be selected. In the figure below, two digital certificates are available for selection (User 1 and User 2): Page 106 of 111

107 Digital Certificate Revoked An Incorrect Username in the Certificate error message will be displayed when a user attempts to log into TradeAccept: - when their digital certificate has been revoked - using another person s digital certificate Below is an example of the error message: Digital Certificate with Incorrect Project Code For a digital certificate to be accepted by TradeAccept, the project code must be ASXTA. If the digital certificate belongs to a different project or has been set up incorrectly, then TradeAccept will display the following error: To resolve this error, close down all instances of Internet Explorer and re-opening should re-set the Digital Certificate authority TradeAccept User Issues If there is an issue related to the TradeAccept login, then the digital certificate authentication is not triggered. For example, in cases such as: - A disabled user/firm - An incorrect username/password In such cases, TradeAccept will prevent login and display an error message. Only when the issue has been resolved will the authentication of the digital signature be checked. Page 107 of 111

108 Page 108 of 111

109 Trade Input Issues Issue Back button does not work. Solution Like certain online banking applications, ASX TradeAccept does not support use of the back button in order to prevent trades being entered twice. Depending on the location in the site, the following behaviour might be observed: Unexpected page expiry Unexpectedly reloading the current page instead of going to the previous page Since the trade input workflow allows for trades to be edited, saved, cancelled and rejected, it should not be necessary to use the Back button at any time. Issue Opening the application in two different browser windows logs onto the same session Solution In certain browsers, such as IE 8, it is only possible to run a single session at a time on a single machine. That means that if two browser windows are opened and the user logs off in the second window and logs on again under a different username, the original window will assume the new username. Older browsers such as IE 6 and IE7 allow separate sessions to run in separate windows. This means that you can log into two windows using different usernames. However, we do not recommend this practice as it can be confusing and prone to error. Issue Error when uploading a basket grid file Solution If the template file has been opened in Excel, it will need to be explicitly saved with a file type of CSV (Comma Delimited). It does not save with this format by default. If the file is uploaded to the system with any other format, it will be rejected. Please also note the following restrictions on field lengths. Field Data Type Length Example Stock Code String 8 ABC Page 109 of 111

110 Price Numeric 3, Quantity Numeric 8, Opening the.csv file in a text editor should look like this: Issue Can t input a trade date of the next trading day Solution It will be possible to input a trading date of the following day after 5pm. This option is not available for trades earlier in the day. Issue Add Leg button unresponsive in the Create New Block Trade screen Solution This can occur if the button is clicked too rapidly in succession. The browser requires sufficient time to load the current contract series. Click more slowly in order to allow this to happen. Page 110 of 111