ecabinet 2.1/2100 Easily capture and share your information digitally Image area Capture digital and paper documents automatically Store them securely

Transcription

1 ecabinet 2.1/2100 Image area Easily capture and share your information digitally Image area Capture digital and paper documents automatically Store them securely Retrieve and share them quickly across your network Simplify and improve day-to-day management of your information Image area Total Document Solutions

2 ecabinet 2.1/2100 Sharing information digitally helps your people work smarter Capture Capture, store, retrieve, share and backup key information simply and securely Give your business faster reactions Speed up your business processes Help staff be more productive Time counts in your organisation. People need the right information instantly available so that they can respond faster and with greater efficiency. When the pressure is on, they want to be able to quickly access your letters, memos, invoices, reports, s, documents, faxes, files, and more. If this information can be shared digitally, rather than in paper formats, it significantly accelerates their workflow. The aim of efficient information management is that it allows your business to react with speed and flexibility to changing business conditions. It does so by ensuring that people in your organisation have the right information at their fingertips when they need it. The innovative ecabinet is the perfect means to achieve your aim. It only takes a matter of minutes to slot ecabinet seamlessly into an existing network. So you can transform the way you manage information without disrupting your network, or your business. What is ecabinet? ecabinet is a long-awaited development in information management, it is a solution that will enable you to more efficiently manage your document flow whether digital or hard copy. By choosing ecabinet you take a practical step towards improving the efficiency and productivity of your business. Because ecabinet centralises stored information, everyone else in the department will save time by knowing exactly where to look for it. Also, ecabinet allows for a document to be shared across all your networks and beyond.

3 ecabinet enables easy document capture Ease of use ecabinet can automatically capture all documents that you Through ecabinet s simple, platform independent, browser create and use on a network, no matter if they are from a PC, based interface, your users will be able to operate the system printer, scanner, fax machine, multi-functional device, Internet confidently from the start. Managing the information in your or -system. Additionally, you can manually capture files by organisation has never been more efficient. ecabinet can even simply dragging and dropping them from your desktop to the PC inform users via if there are any problems capturing or Capture Icon. processing their documents. Easy access to features makes There is also an innovative Rules Based Capture feature which ecabinet extremely user friendly. allows you to pre-define a set of rules that will trigger the But that s just the start. ecabinet has been fully integrated with routing of a particular type of document. For example, all faxes Microsoft Outlook to simplify all your management tasks. from a specified phone number can be transferred into a specific Using the built-in Outlook toolbar, you can drag and drop your ecabinet folder, and the owner alerted to their arrival by . s straight into an ecabinet folder, assign your own custom This ability to specify the conditions that trigger transfer actions fields and create summary and keyword notes. And when using gives you complete control over the document capture process. Internet Explorer, it s possible to search ecabinet directly from the toolbar and your recent search histories are saved in a convenient drop-down menu. Store Quick and simple document retrieval With your information held centrally on ecabinet, it is simple to find the documents you need. Using a familiar web-browser interface, you quickly locate the document you need by full-text or indexed search, based on keywords, dates, and many other straightforward criteria. ecabinet supports a hierarchical folder structure that lets you organise your folders together, creating smaller subgroups. Document retrieval is fast and simple from these user-designated folders with document security assured through the use of passwords. It all adds up to the most efficient, friendly and intuitive document management solution available. Retrieve

4 Secure storage ecabinet is a reliable, leading-edge, network based document management and storage solution. You can be sure that your information is robustly protected because every stored document is automatically backed up on-site to DVD-RAM media or standard NFS file servers. In addition, ecabinet has the ability to simultaneously back up to multiple locations over the Internet using the HTTP protocol, with features including document encryption. Also a system of Data Replication can be used to create a network of distributed ecabinets, that allows organisations to share information over multiple locations or provide them with redundancy in the event of a worksite catastrophe. Designed to grow with your business ecabinet is a flexible solution that can be upgraded as your business grows or changes. With flexible archiving options ecabinet remains a viable solution however much information you create. But that s not all, to ensure that ecabinet exactly matches your needs, it s available in two unique configurations: ecabinet 2100 with enhanced processing speed and performance - purpose designed for multiple corporate workgroups, and ecabinet 2.1, the desktop information management appliance for small businesses and workgroups. Share OR ecabinet is a cost-effective and secure way to store, retrieve and share information that is used every day. Easy-to-use, it allows people to collaborate more effectively, and your organisation to react positively and quickly to information needs as soon as they arise. In short, it helps your people to work smarter by allowing them to efficiently share information digitally across the organisation whether it is a small business or a large workgroup. Together with dedicated hardware, expert consultancy and professional service and support, ecabinet is one example from our range of tailor-made solutions for today s demanding information management needs. Information from all networked devices can be easily stored and shared Easy to install and maintain Backup ecabinet is easy to install and maintain. It integrates seamlessly into existing legacy systems without interfering with network server integrity. Due to its single purpose design it can be easily configured and administrated without disruption to your core network activities. Low cost-of-ownership ecabinet is a wise investment for your business. It provides an integrated solution for your information management requirements, without the need for acquiring additional software modules or licences. It is simple to install, administer and maintain, thereby keeping management costs at a minimum. One-to-Many / Many-to-One Replication for information sharing and backup

5 ecabinet 2100 Seamless integration into your IT environment Powerful processing for the needs of enterprise installations with multiple workgroups Total security for IT departments Low maintenance through high reliability and automated data backup Enhanced speed and performance for corporate networks The information management solution for networked enterprise installations Purpose-designed for multiple workgroups in enterprise environments, ecabinet 2100 features enhanced speed and processing power to meet the toughest information management challenges. ecabinet 2.1 The information management solution for small businesses and workgroups ecabinet 2.1 can significantly improve the day-to-day management of information in the smaller organisation through its ability to easily capture, store, retrieve and share Designed for use in smaller workgroups Flexible archiving offline via DVD or online via HTTP or a Network File System (NFS) Retrieve information through a convenient web-based browser A complete, self contained, electronic document management solution all documents digitally. Electronic information management for smaller workgroups

6 ecabinet 2.1/2100 One Click access Specifications ecabinet 2.1 ecabinet 2100 Maximum Users CPU Intel Celeron 500 Pentium III 800 Hard Drive Size/Speed 30GB UDMA 66/7200rpm 60GB UDMA 66/7200rpm RAM 2 x 128MB DIMMS 66Mhz 2 x 256MB 133Mhz Dimensions (WxDxH) 394x178x310mm 584x44x432mm Weight 13.6Kg (30lb) 9.09Kg (20lb) Storage Capacity Online: 30GB, approx. 5 million pages Offline: Unlimited* Online: 60GB, approx. 10 million pages Offline: Unlimited** *Via DVD RAM, and/or NFS File Servers and/or HTTP Servers **Via NFS File Servers and/or HTTP Servers Input Sources Networked multi-functional copiers Networked or PC-connected scanners Internet fax devices Networked printers:pcl5e, PCL5c, PCL6 PostScript Level 1,PostScript Level 2, PostScript 3 SMTP Mail systems PC files (over 200 different formats) Web Browser ecabinet has a host of user friendly features Microsoft Internet Explorer 5.0 or later Netscape Navigator 4.61 or later Operating System Windows 95/98/Me, Windows NT4.0 Workstation, Windows 2000 We reserve the right to make amendments to the technical specifications and external appearance of this software. All brand and product names are trademarks of their respective owners. Network Connectivity Ethernet 100/10BaseT Network Protocol TCP/IP (GECAB20006BL0) Printed in England Total Document Solutions GECAB20006GB0