Jan <Ver.5.00>

Transcription

1 Jan <Ver.5.00>

2 Content Ⅰ. Overview of the flow from survey request to answer 1.Answering from the web-site...page 3 2.Answering by Excel...page 4 Ⅱ.TOP page... page 5 Ⅱ-1. Type of business: MO/PR, others, electronic components... page 5 1.Status 2.History 3.Type of parts 4.How to sort 5.Search by part umbers 6.Search by series/type numbers 7.How to clear Ⅱ-2. Raw material...page 6 1.Status 2. Classification of materials 3. How to sort 4. How to clear Ⅲ.How to enter answers...page 7 1.Type of business: MO (Mold), PR (Press) / child part numbers: no...page 7 1) Confirmation of parts information 2) Input of suffix (SFX) 3)Entry of net mass 4)Entering whether or not any ozone depleting substance is used in manufacturing processes 5)Transmission of your answer 2.Type of business: MO(Mold), PR (Press), other /child part numbers: yes...page 8 1)Confirmation of parts information 2)Input of suffix (SFX) 3)Entering net mass of joint materials used in the assembly (solders, adhesives, grease) 4)Entry of whether or not any ozone depleting substance is used in manufacturing processes 5)Entry of chemical substance information 6) Transmission of your answers 3.Type of business: other/ child part numbers: no... page 10 1)Confirmation of part information 2)Input of suffix (SFX) 3)Entry of net mass 4)Entry of whether the material is composed of single or multiple materials 5)Entering information of main component materials 6)Entry of whether or not any ozone depleting substance is used in manufacturing processes 7)Entry of information on chemical substances 8)Transmission of your answers 4.Electronic parts... page 11 1)Confirmation of part information 2)Entry of net mass 1

3 3)Entry of whether or not any ozone depleting substance is used in manufacturing processes 4)Entry of information on chemical substances 5) Copy function of the information on contained substances, content and so forth 6) Transmission of your answers 5. Raw material... page 15 1)Confirmation of part information 2)Entry of information on material substances 3)Entry of information on flame retardant 4)Entering whether or not any ozone depleting substance is used in manufacturing processes 5)Entry of information on chemical substances 6)Transmission of your answers 6. The details of how to enter chemical substances... page 13 1)How to enter the field for Contained by intentional addition and Contained over the threshold defined for the material 2)Content by intentional addition 3)Content over the threshold defined for the material 4)Understanding of existence 5)Content per single unit of survey (mg) 6)Special note on content 7)Purpose for the use and the part they are used 8)About chemical substances Ⅳ.Various operations... page 16 1.Return process... page 16 2.External survey request... page 17 3.Change in item number suffix... page 18 4.How to update data already submitted (Type of business: MO, PR, Others)... page 18 5.How to update data already submitted (Type of business: electronic components, raw materials) Ⅴ.Other functions of answer form... page 21 1.Explanation of Excel s functions 2.How to pre-examine data before entry 3.How to save temporarily 4.Downloading with JGPSSI format 5.How to comment and inquire Revision History... page 23 2

4 Ⅰ. Overview of the flow from survey request to answer 1.Answering from the web-site 1. Ricoh Group sends survey requests by to suppliers c/o persons in Data update process (Change of data entered by suppliers) Suppliers log on to Ra Vender NET Environmental impact information survey. URL General parts: Electronic components: Raw material: When the portal appears, please enter your company s own user ID and pass word. Search the target part or material The following procedures differ according to types of business subject to survey and if the parts ormaterials have child parts. (Please send it back to the sender if you find any In the following, survey items differ depending on the type of business to be surveyed, existence or non-existence of child parts, etc. Type of business: Type of business: Type of business: Type of business: Raw material MO/PR, child part others, child part MO/PR/Others, electronic parts numbers: no numbers: no child part numbers: yes If necessary, enter the suffix (SFX) of data to be submitted. Net mass survey Survey of solders, adhesives and the like Survey of main component materials Net mass survey Investigation of the material Flame retardant survey (plastic only) Survey as to if ozone-depleting substances are used in manufacturing processes Survey of chemical substances contained Check your answers, and then enter your signature and send it to us. This will complete the survey. 3

5 2.Answering by Excel Ricoh Group sends survey requests by to suppliers c/o persons in charge. (Survey sheets in Excel files are attached) The attached file shows information of part numbers subject to survey. Please confirm there is no mistake in the information. (Please send it back to the sender if you find any mistake) The items of the investigation will differ depending on the type of industry and the use of child parts number. Type of business: MO/PR, child part numbers: no Type of business: others, child part numbers: no Type of business: MO/PR/Others, child part numbers: yes Type of business: electronic parts Raw material If necessary, enter the suffix (SFX) of data to be submitted. Net mass survey Net mass survey Investigation of net mass Survey of main component materials Survey of solders, adhesives and the like Investigation of net mass (Plastic only) Survey as to if ozone-depleting substances are used in manufacturing processes Survey of chemical substances contained Please confirm the answers, and send them back to Ricoh Group. This completes the survey. 4

6 Ⅱ.TOP page (How to search) Ⅱ-1. Type of business: MO/PR, others, electronic components The following window will appear when you open the DB. Select items or enter items inside of the blue framework, and then click the search button. Then, information of item number and so forth that meet the search conditions will be displayed. The details concerning search conditions are described in the following. Select the items in the blue frame Click the Search button. 1. Status It displays the status of reply for the parts numbers on which we requested you to conduct a survey. Under investigation : The survey is requested of your company, but answers have not been received by us yet. Response submitted : We have already received answers from your company. All : This refers to both Under investigation and Response submitted. By checking either of the status when using the search function, search is executed within the scope of the status. 2. History If you have submitted answers on the same item number more than once, you can select to display either all of the data you have submitted so far, or only the latest data. Hide : Only the latest data you entered will be displayed. Show : All data entered so far will be displayed. Therefore, if you have submitted data more than once, more than one response will be displayed. Furthermore, the column that says the latest on the raw B is checked when the latest data is displayed. This function is applied only to parts (general parts) excluding electronic components. The column B indicates Latest. 3.Type of parts Parts are categorized into electronic parts and the other (general) parts. By checking either of these categories in searching parts, search function applies within the range of that category. 5

7 4.How to sort Sort is used to sort out the search results. By checking the conditionings of sorting before clicking the Search button, Search results will be shown as they are sorted by the pre-conditions. 5.Search by part numbers Part numbers are used when searching by part numbers. By clicking the Search button after entering part numbers, you get index of all said part numbers on the screen. Keyword Search can be used as follows. Example: By entering B130 and clicking the Search button, you can get index of all part numbers starting with B130. *By leaving the part numbers field blank, all part numbers are searched. 6.Search by series/type numbers In the same way as part numbers in 2. in the above, you can search parts by series/type numbers. Search procedure is the same as well. This Search can only be used for electronic parts, and it cannot be used for searching general parts. 7.How to Clear Clear is used to delete search conditions. Status, parts, sort pre-condition will returned to default condition, and part number and series/type number fields will be blank. Ⅱ-2. Raw material The following window will appear when you open the DB. Select items or enter items inside of the blue framework, and then click the search button. Then, information of materials and so forth that meet the search conditions will be displayed. The details of search conditions are described in the following. Select the items in the blue frame Click the Search button. 6

8 1. Status The status of your answers to the survey of materials that we requested of your company will be displayed. Under investigation : The answers to the survey we have requested of your company have not been received by us yet. Materials waiting for reception : Your company has submitted the answers, and now Ricoh is checking the content. Already answered : Your company submitted the answers, and Ricoh has checked the content already. All : It refers to all of Under investigation : Material_ waiting for reception and Already answered. By checking either of the status when using the search function, search will be executed within the scope of the status.. 2.Classification of materials Materials are classified into steel sheet and plastic.by checking either of these categories in searching parts, search function applies within the range of that category. 3. How to sort Use this function when you want to have your search results displayed as sorted. Check the item you want to sort in advance, and then click the Search button. The search result will be displayed as sorted. 4. How to clear Clear is used to delete search conditions. Status, parts, classification of materials and sort pre-condition will returned to default condition, and part number and series/type number fields will be blank. Ⅲ.How to enter answers 1.Type of business: MO(Mold),PR(Press)/ child part numbers: no 1) Confirmation of parts information If your company does not deal with the parts indicated in the survey sheet, or if you find any mistake, please send the survey request back to the sender. (Please refer to IV-1.Return Process) 2) Input of suffix (SFX) When the suffix in the survey display window and the suffix in the data to be submitted are different, please change the suffix. (Note that only the suffixes that have been developed on our parts configurations can be input.) 3) Entry of net mass Please enter net mass in the following way within your capable measurement scope. For a part weighing less than 10g, please enter its net mass down to the third decimal place. (This does not apply if it is impossible for your company to measure because of various conditions of equipments and the like) For a part weighing 10g or more, please enter its net mass down to the first decimal place. * Scraps and the like created in manufacturing processes are not included. 4) Entering Whether or not any ozone depleting substance is used in manufacturing processes 7

9 Please answer if ozone-depleting substances are used in manufacturing processes. If they are used, please enter yes, if they are not used, please enter no. If they are used as exempt cases of use, please enter no. *As for use in exempt cases, please refer to Table Ozone depleting substances whose use is banned in manufacturing processes in Ricoh Group s green procurement policy (Third edition) 5) Transmission of your answer Lastly, check if there is any mistake in your entry, and then enter your signature and send it to the person who requested the survey. 2.) Change the suffix as necessary 3.)enter net 4.)enter yes or no レ 5.) Put a checkmark 2.Type of business: MO(Mold),PR(Press),others / child part numbers :yes 1) Confirmation of parts information If your company does not deal with the parts indicated in the survey sheet, or if you find any mistake, please send the survey request back to the sender. (Please refer to IV-1.Return Process) The purpose of the following work is for conducting a survey of expendables such as solders, adhesives, grease and so forth, used in manufacturing, and these are used in the assembly. Thus, no survey is necessary for child part item numbers (for which item numbers are set) that comprise the said parts being assembled. Separate survey will be conducted for child part numbers. * When all child parts have Ricoh item numbers Survey of 2. MO, PR, Others/ with child part item no. * When all child parts do not have Ricoh item numbers Survey of 3. Type of business: Others/ without child part item no. *When both parts with and without Ricoh item numbers are present Plural survey Survey Manual Refer to ) Input of suffix (SFX) When the suffix of the survey window and the suffix of the response data are different, please 8

10 change the suffix. (Note that only the suffixes that have been developed on our parts configurations can be input.) 3) Entering net mass of joint materials used in the assembly (solders, adhesives, grease) When solders, adhesives or grease, etc. are not used at all, check None of them is used. When some of them are used, enter net masses in applicable columns. When there is substance which is not used, enter zero (0) in net mass. If it is not used, enter zero (0). If solders are used, please enter the net masses used for each side of the circuit board, one facing parts and the other facing solders, and if lead is contained or not. When solders are used for parts other than substrates, enter the value in the column of part surface. * Adhesives include both-faced tapes. Please enter net mass in the following way within possible measurement scope. For a part weighing less than 10g, please enter its net mass down to the third decimal place. (This does not apply if it is impossible to measure because of various conditions of equipments and the like) For a part weighing 10g or more, please enter its net mass down to the first decimal place. (Notice) If weighing less than 0.001g, let the checkmark off from "No joint material (such as )is used" box and put zero in every box. * Scraps and the like created in manufacturing processes are not included. * If mechanical joint methods are used such as screws, calking, welding and the like, this survey is not necessary. If this is the case, please enter 0 (zero) in the field for solders, adhesives, grease and the like and end this survey. Furthermore, it is not required to enter information of chemical substances in the rest of the survey. 4)Entry of whether or not any ozone depleting substance is used in manufacturing processes 9

11 Please answer if ozone-depleting substances are used in manufacturing processes. If they are used, please check yes, and if they are not used please check no. If they are used as use in exempt cases, please answer no. * As for exempt use, refer to Table 3-1-1: Ozone depleting substances whose use in raw materials and manufacturing process is banned in Ricoh Group Green Procurement (Fifth Edition). 5) Entry of chemical substance information When solders, adhesives, grease, etc. are used in the assembly, enter information of the chemical substance they contain. As for details, see 6. Details concerning how to enter chemical substances 6) Transmission of your answers Lastly, check if there is any mistake in your entry, and then enter your signature and send it to the person who requested the survey. Click this button to send 3.Type of business: Other/ child part numbers: no 1) Confirmation of parts information If your company does not deal with the parts indicated in the survey sheet, or if you find any mistake, please send the survey request back to the sender. (Please refer to IV-1.Return Process) 2) Input of suffix (SFX) When the suffix in the survey display window and the suffix in the data to be submitted are different, change the suffix. (Note that only the suffixes that have been developed on our parts configurations can be input.) 3) Entry of net mass Please enter net mass in the following way within your capable measurement scope. For a part weighing less than 10g, please enter its net mass down to the third decimal place. (This does not apply if it is impossible for your company to measure because of various conditions of equipments and the like) For a part weighing 10g or more, please enter its net mass down to the first decimal place. * Scraps and the like created in manufacturing processes are not included. 4) Entry of whether the material is composed of single or multiple materials. 10

12 Please categorize the following parts as single component materials. 1Press and mold parts with plating, silk screen printing or paint. 2Screws, E-shaped retaining rings, washers 3Urethane foams and labels applied with adhesives (including double-faced tapes) 4Printed papers and the like 5) Entering information of main component materials Select component materials out of the list of 31 kinds of component materials. You may answer either component ratio or component weight. Select either one. 1In the case of single material Of the list of 31 kinds of materials, select one kind of material that applies. Enter 100% for the component ratio, and net weight for the component mass. 2In the case of more than one material. Input the values for the corresponding items in the list of 31 kinds of materials so that a total component ratio becomes 100 or a total component mass becomes net mass. Be sure to input multiple data. *When the total value is less than 5 grams, data for individual material is not necessary. Check component ratio (%), and enter 100 in the column of Others. 6) Entry of Whether or not any ozone depleting substance is used in manufacturing processes Please answer if ozone-depleting substances are used in manufacturing processes. If they are used, please enter yes, if they are not used, please enter no. If they are used as exempt cases of use, please enter no. *As for exempt uses, refer to Table 3-1-1: Ozone depleting substances whose use in raw materials and manufacturing process is banned in Ricoh Group Green Procurement Standards (Fifth Edition) 7) Entry of information on chemical substances See 6. The details on how to enter chemical substances 8) Transmission of your answers Lastly, check if there is any mistake in your entry, and then enter your signature and send it to the person who requested the survey. Click this button to send 4.Electronic parts 1) Confirmation of parts information If your company does not deal with the parts indicated in the survey sheet, or if you find any mistake, please send the survey request back to the sender. (Please refer to IV-1.Return Process) 11

13 2) Entry of net mass Please enter net mass in the following way within your capable measurement scope. For a part weighing less than 10g, please enter its net mass down to the third decimal place. (This does not apply if it is impossible for your company to measure because of various conditions of equipments and the like) For a part weighing 10g or more, please enter its net mass down to the first decimal place. * Scraps and the like created in manufacturing processes are not included. 3) Entering Whether or not any ozone depleting substance is used in manufacturing processes Please answer if ozone-depleting substances are used in manufacturing processes. If they are used, please enter yes, if they are not used, please enter no. If they are used as exempt cases of use, please enter no. *As for exempt uses, refer to Table 5-1-1: Ozone depleting substances whose use in manufacturing process of parts/ raw materials is banned in Ricoh Group Green Procurement Standards (Third Edition) 4) Entry of information on chemical substances See 6. The details on how to enter chemical substances 5) Copy function of the information on contained substances, content and so forth - electronic components only You may copy the survey in which the entries are finished previously for the parts containing the same substances in the same content in such cases as they are used for the same series of products and so forth. <Procedure> 1. In the main page, click the series/type number of the parts you want to copy, whose survey answers have been already completed. 2. Click the Copy button in the top right corner of Environment impact information page. 3. The main page appears, so search parts you want to copy. 4. Out of parts found by the search, check Copy on the right hand side of parts you want to copy. 5. Click Copy button in the right bottom corner. 6) Transmission of your answers Lastly, check if there is any mistake in your entry, and then enter your signature and send it to the person who requested the survey. Click this button to send 5. Raw materials 1) Confirmation of information on materials If you find raw materials which your company does not use, or any mistake in the information of materials, enter your comment in the column of the reason for returning, and return it to the person who requested you to submit the data. (See IV 1. Return processing for the operational procedures.) 2) Entry of information on material properties 12

14 Enter information on material properties according to the survey format. Make sure to enter your answers for item to which an asterisk (*) is attached, for it is mandatory. 3) Entry of information on flame retardant Enter information on flame retardant according to the survey format. (Here, enter data for plastic only) 4) Enter whether or not ozone depleting substances are used in manufacturing process Answer if ozone depleting substances are used in manufacturing process.if they are used, check Yes, if not, check No.If they are used for exempt uses, your answer should be No. * As for exempt uses, refer to Table 3-1-1: Ozone depleting substances whose use in parts or raw material manufacturing process is banned in Ricoh Group Green Procurement Standards (Fifth Edition) 5) Entry of information on chemical substances See 6. The details on how to enter chemical substances 6) Transmission of your answers. Lastly, check if there is any mistake in your entry, and then enter your signature and send it to the person who requested the survey. Click this button to send 6. The details of how to enter chemical substances * As for contained chemical substances, please refer to 5. 1 Survey items in Environmental impact information survey manual (referred to Survey manual in the following). * Concerning the survey and entering information, please read closely 6. Notes concerning the survey in Survey manual. * Please do not enter ranges of content. (For example, entering or 1~3 is not acceptable) * When you cannot present the content due to the trade secret or because the content is too 13

15 small to measure, enter zero (0), and then enter your comment in special note on the content. 1) How to enter the field for Contained by intentional addition and Contained over the threshold defined for the material Please enter the fields in the following manner. (Red framed cell)please make sure to select either yes or no. (Plain black framed cell)please examine if chemical substances exist or not, no matter if their existence is intentional or unintentional. Please conduct survey for each item, and select yes when it applies. If it does not apply, you may leave it blank. (Grey shaded cell)it does not need enter any. 2) Content by intentional addition Existence by intentional addition refers to the existence of chemical substances when they are consciously added to improve performance or alter property. Furthermore, when the chemical substances are added intentionally, they will be regarded as contained regardless of the content. Here, please select yes if they are intentionally added, and no if they are not. 3) Content over the threshold defined for the material For substances whose thresholds are defined, please answer if they exist over the thresholds defined for each of them, regardless of the fact that their existence is due to intentional or unintentional addition. Please select yes if they exist over the thresholds, and no if they do not. * Different values may be set for the thresholds depending on the different uses. In this case, take the use into consideration in determining if the value exceeds thresholds. As for the thresholds, refer to Table 4-1-2: Management Standards of Banned Substances of RG Green Procurement Standards_ Chemical Substance. 4) Understanding of existence Please enter yes if you have the understanding of existence, regardless of the fact their existence is due to intentional addition or not. 5) Content per single unit of survey (mg) Please enter the contents of said substances for each single unit of survey by figures and enter mg as unit. Please make sure to enter if you selected yes to either one of Existence by intentional addition or existence over threshold defined for the material Enter two effective figures (Please round the third figure to the nearest whole number) Content of metals and metal related substances To enter the contents of metal related substances, please enter the values converted into that of each metal element contained in the substances, instead of the value of existent metal related substances themselves. * With respect to conversion into metal element value, please refer to 7. 7 Metal and metal related substances in content metal substances survey in Survey manual. Note: When a target substance is not contained, do not enter anything in the column of content. (Do not enter 0.) 14

16 6) Special note on content Please select the reasons if you selected 0 (zero) for content. When "Others" is selected in here, explain the reason of the selection with free format in "Comment" column next to "Others". 7) Purpose for the use and the part they are used Please answer the purpose for the use of substances and the part (position) they are used. Select your answer from the list of parts concerning the part substance is used or purpose of use. If you cannot find your answer in the list, select Others, and then enter specific part or purpose in the Comment when you answered others concerning the part of use. When entering the name of the part, enter the identical name used in the specifications and drawings, or calling name at the supplier or common name. Select from the list Example of the part of use If the investigated subject is a single, generic electronic part, and other single parts, what is included in its component drawing and the list of parts is regarded as part. Example1.Ceramic materials installed inside a layered ceramic condenser, internal electrode materials and external electrode materials Example2.Lead wires inside an electrolytic condenser, electrolyte solution, ceiling materials and electrode foil Example3.Rubber contact inside a switch, spring, plastic cover Example4.Rubber part of a rubber roller, metal center When the investigated subject is equipment product and assembled electronic part and is included in the component drawing and the list of parts, it is specified as part. Example. Layered ceramic condenser, electrolytic condenser, printed board, assembled solder *For the details, since examples of part are indicated in the Attachment 1 of the Survey Manual, refer to these examples. Example of purpose of use Example1.Stabilizer, pigment, additive, solder Example2.Improvement of cutting, lead below 0.35wt% in a steel material Five items at most can be entered for the purpose and part of use. If you need to enter more than one purposes and parts (positions) for the use of substances, please enter them all. 15

17 8) About chemical substances 1 Antimony and antimony compounds Among antimony compounds, likewise as in the above, please answer individually for antimony trioxide. As for the column for antimony and its compounds, enter the total volume of antimony compounds including antimony trioxide (Total volume of antimony element). 2 Chlorine and chlorine compounds Among chlorine compounds, likewise as in the above, please answer individually for pentachlorophenol. However, enter the total volume of chlorine compounds including pentachlorophenol (Total volume of chlorine element) in the column of chlorine and its compounds. Furthermore, exclude Polychlorinated Naphthalenes, Short Chain Chlorinated Paraffins, Medium and Long Chain Paraffins, PCBs, PCTs, Polyvinyl Chloride, and Ozone Depleting Substances in entering your answer to the column of Chlorine and its compounds. *Please enter answers concerning these chlorine compounds individually in separate sections. 3 Brominated Flame Retardants In the top column of Brominated Flame Retardants, please answer yes or no concerning intentionally contained, exist above threshold for the material, understanding of existence only. Then, in the field beneath it, by selecting the substances used by your company from the list of sample substances of Survey manual, and enter them either by CAS.No or ISO code in the field of Chemical substances, and also enter contents, purposes of use and parts (position) they are used for each substance respectively. * Here, the subject is Brominated flame retardants excluding Polybrominated Biphenyls (PBBs) and Polybrominated Diphenyl ethers (PBDEs). Therefore, enter your answer in each column for each of these Brominated flame retardants. 4 Organotin compounds Here, please answer concerning organotin compounds other than tributyle tin oxide (TBTO), tributyl tins and triphenyl tins. *Please answer in other sections concerning TBTO, TBTs and TPTs individually. 5 Radioactive substances Please answer radiation doses (unit: becquerel (Bq)) for radioactive substances instead of content. Ⅳ.Various Operations 1.Return process If your company does not deal with the parts, or if you find any mistake in the parts information, please send back the survey request back to the person in charge who sent it. 1)Click to check Return Excel list of products subject to survey *It is possible to select more than one part. 2)Enter comment in a dialogue box after clicking to check Return or in the Reasons for return section in Excel list. 3)Click Send button. 16

18 2Enter comment 1Click here 3Click Send button 2.External survey request If your company cannot provide answers to the survey in-house, please ask external source to conduct survey on your company s behalf. If this is the case, you can output the survey sheet in Excel format, so please make us of it. 1)In the case of Type of business: MO,PR/child part numbers: no Please click External survey request button in the top page. 2)In the case other than Type of business: MO,PR/child part numbers: no In the top page, please click Part number, then click External survey request button in the upper right corner of the page. 17

19 3.Change in item number suffix. When the suffix in the display window and the suffix in your answer are different, change the suffix in the display window and enter your answer. Example: When the suffix was A at the time the survey request was made, and then the suffix was advanced to B due to a design change after the survey request was made. You can answer with either suffix A or B. But, try to answer with suffix B as much as possible. When you answer with suffix B, change the suffix in the display window to B, and then enter your answer. * The suffix of item number can be changed only when the type of business is MO, PR or Others. 4.How to update data already submitted (Type of business: MO, PR, Others) When it became clear that the data you already submitted was the wrong data, or when the actual object became different from the data already submitted due to a design change, etc., you can correct the data previously submitted on the survey display window. *Note that only the latest input data in the data history can be updated. *Carefully check the content of updated data before sending it, because the updated data will be immediately used as formal data in Ricoh. Changes accompanied by environmental correspondence can be reflected instantaneously. Please make the most of it. [Operation procedure] 1) Part number of Kind of business: MO (Mold), PR (Press)/Sub-part number: None" 1 Search under the status of Replied and Non-display of the history. * By additional input in the part number column, a search by a single part number can be conducted. 2 Put a checkmark in the update field and click the update button. The update reason input dialog will be displayed. Enter comments and click the OK button Put a checkmark 3 Only the part number with a checkmark in the update filed will be displayed in a state of readiness to be input. (In the column for update reason, the comments input in (2) has already been set.) Check the data on weight, suffix, and ozone depleting substances and 18

20 input them. Check the data and input them. 4 Finally, put a checkmark in the Send field and click the Send button. Now, updating is completed. Put a chekmark. レ 19

21 2) Part numbers except Kind of Business: Mo (Mold), PR (Press)/Sub-part number: None 1 Search under the status of Replied and Non-display of the history. 2 Put a checkmark in the update field and click the update button. The following screen will appear. Modify the changing points. [Operation procedure] Put a checkmark A data input screen like this will be displayed Check and modify the changing points. 3After input of corrections, put a checkmark or enter comments in the update reason field, and click the Send button for complete updating. If all data has not been prepared yet and cannot be sent, click the temporary save button to save the current data. To continue input, search the target part number under the status of Under survey. 20

22 (=> For temporary saving, see V-3. Temporary Save in this manual. Put a checkmark or enter comments Click Save or Send. 5. How to update data already submitted (Type of business: electronic components, raw materials) If reduction or substitution on the substances to be totally eliminated is implemented after transmission of data, the necessity arises for changing the replied data due to change of materials/manufacturing process, or an error is found, we will ask the supplier to submit the application for Request of re-input only for electronic parts. Search under the status of Replied, put a checkmark in the re-input column of the Excel list, enter comments in the field of reason for re-input, and click the Send button. Ⅴ.Other functions of answer form 1.Explanation of Excel's functions 1Cell Data can be copied Similarly as Excel, it is not necessary to enter the same content repeatedly by copying the cell by operating the Mouse. <Procedure> 1 Select the cell to copy. 2 Press Ctrl key and C in the alphabet simultaneously on a keyboard. 3 Select the cell to paste. 4 Press Ctrl key and V in the alphabet simultaneously on a keyboard. You may select either one or More than one cells. 2Excel data can be exported Without selecting the range of cells, by clicking (Export to Excel)button, the data in the page is directly exported to Excel. You do not need to start Excel in advance. 21

23 3 Column width can be changed Some of the words are hidden because there are so many words in those columns, but just like regular Excel files, you can see the whole content by extending the column widths. Please note although column width can be changed, columns cannot be inserted. 2. How to pre-examine data before entry Even if you try to send the answers, if there are omissions or mistakes in the entry data, you cannot send it because error check function is activated. So, entry check function is set to enable entry omissions check before sending. By clicking Entry check, errors are checked, and you will be notified if there is any error. 3. How to save temporarily When you want to save data in the middle of working on data entry, please use Temporarily save function. For saving data only, please click Temporarily save button, and for saving data and closing the window, please click save and close button. When you restart entry, you can start with the same condition where you left off. 4. Downloading with JGPSSI format It is possible to download the submitted data into JGPSSI (Japan Green Procurement Survey Standardization Initiative) format. Click the Create JGP file button shown on right top corner on the detail screen opened by clicking the part number indicated after successful search with the status of Answered. In addition, be noted that only the part numbers shown in blue characters ( MO, PR, Others / No sub part number, and Others / No sub part ) with chemical material research results is downloadable. 5.How to comment and inquire If you have any comment or inquiry concerning Environmental impact survey, please click Comment and inquiry button in the top page. When you click, will be activated, so please write your comment or inquiry in the and send them to us. The address will be entered automatically. 22

24 Revision History Revision date Version Revised contents Apr Initial release Nov Corrected error in description Jun )Ⅱ. Explanation of Top screen 1. Status Added description of operation method of updated function 2)Ⅲ. Data entry procedure Added explanation of suffix entry 3)Ⅲ. Data entry procedure 4. Electronic parts Added note for correction of sent data. Jul ) Added comment about "Content exceeding the content threshold per substance". 2) Added comment about "Special note for content" 3) Added comment about writing function to CSV by JGPSSI format of research procedure. 4) Added revision history 5) Changed contact information Jan ) Revised flow chart in P. 3 2) Added II-2. Raw materials and III-5 Raw materials 3) Added IV-3. Change in item no. suffix and IV-4. Update of already submitted data 4) Reviewed general manner of expression 5) Changed the contact for inquiries 23

25 Contact information Green Procurement Secretariat, Procurement Strategic Department, Procurement Control Center, Production Business Group, Ricoh Co., Ltd. TEL: FAX: * For inquiries particularly concerning electronic components, contact the following. Electronic Component Technology Control Office, Production Strategic Center, Production Business Group TEL: FAX: Revision Jan.2007 Revision Jul.2005 Revision Jun.2005 Revision Nov.2004 First Edition Apr.2004 Copyright 2002, 2004, 2005,2006,2007 Ricoh CO, LTD. All rights Reserved. These products are protected by Japanese copyright law and international treaties. 24

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