RIAS PHASE III Employee Self Service

Transcription

1 RIAS PHASE III Employee Self Service Are we letting folks update marital status and change name Are we having students enter their dorm address in home and parents address in mailing?? Ethnicity need the new screens

2 Contents 2 Employee Self Service...3 Personal Information Summary...4 Home/Mailing Addresses...6 Add an Address... 7 Phone Numbers...8 Delete a Phone Number... 9 Emergency Contacts Add a Contact Addresses Addresses Employee Information... 15

3 Employee Self Service Employee Self Service is an online tool that provides faculty and staff with easy access and viewing capabilities to their personal records, benefit information and payroll details. Employees can also change their personal information such as emergency contacts, home address and phone numbers and payroll information such as voluntary deductions, direct deposit or W-4 deductions. Page 3 of 15

4 Personal Information Summary After you login to the RIAS system, you can access Self Service and your Personal Information by selecting Self Service>Personal Information>Personal Summary. You can view the following information: Name Marital Status Gender Date of Birth Social Security Number Original Start Date Military Status You can update the following information: Home/Mailing Addresses Phone Numbers Emergency Contacts Addresses Ethnic Group Page 4 of 15

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6 Home/Mailing Addresses To update your home/mailing address on your Personal Summary Information, select the Change home/mailing addresses button. Select the Edit button for the address that needs to be updated. Enter the effective date the address change should occur. Enter your address on the Address 1 line and, if needed, on Address 2and 3 lines. Then enter your City, State, Postal (Zip Code). Page 6 of 15

7 Click Save. Once you click Save, the Save Confirmation page displays. Click OK to return to the Home and Mailing Address page. Your new address will display. Click on the link Return to Personal Information Personal Information Summary. to return to your Add an Address You have the option to add a mailing address to your personal record. Select mail as the address type from the drop down list. Click the Add button. Enter your mail address as outlined above. Page 7 of 15

8 Phone Numbers To update your phone numbers on your Personal Summary Information, select the Change Phone Numbers button. Select Add a Phone Number. Enter the Phone Type from the drop down list (mobile, work, home etc), Phone Number, include the area code. You can include an extension if needed. You have the option to enter the phone number with dashes or not and can include an extension. (The system will record your number as XXX/XXX- XXXX). Click in the preferred box to indicate if this is the preferred number you wished to be called on. Click Save. Once you click Save, the Save Confirmation page displays. Click OK to return to the Phone Numbers page. Your phone number will display. Click on the link Return to Personal Information Information Summary. to return to your Personal Page 8 of 15

9 Delete a Phone Number If you want to delete a number click on the delete icon next to the number you no longer want listed. A delete confirmation question will display asking you if you want to delete this phone number. Select the Yes-Delete button number will be deleted from your Personal Information Summary.. Your phone Page 9 of 15

10 Emergency Contacts To update your emergency contacts on your Personal Summary Information, select the Change Emergency Contacts button. You can view contact details by clicking on the contact name. You have the option to edit an existing emergency contact by clicking on the edit icon. You can delete an emergency contact by clicking on the delete icon next to the contact you no longer want listed. A delete confirmation question will display asking you if you want to delete this contact. Select the Yes-Delete button number will be deleted from your Personal Information Summary.. Your phone Page 10 of 15

11 Add a Contact You can add a contact by selecting the Add Emergency Contact button. Any fields with an asterisk (*) are required. Enter the contact s name. Use the drop down list to indicate the relationship the contact has with you. If the contact s address and phone information are the same as yours, click the two check boxes to default this data from your personal information. If not, select Edit Address button to enter in the contact s address. Enter a telephone number for the contact. You have the option to enter more than one phone number in the other phone number section of the Emergency Contact Details page. Page 11 of 15

12 Click Save. Once you click Save, the Save Confirmation page displays. Click OK to return to the Emergency Contacts page. Your contact will display. Click on the Primary Contact check box to indicate your Primary Contact. Click on the link Return to Personal Information Summary. to return to your Personal Information Page 12 of 15

13 Addresses To update your address on your Personal Summary Information, select the Change addresses button. Select Add Address. Any fields with an asterisk (*) are required. Enter the Type from the drop down list (home, other etc) and Address. Click in the preferred box to indicate if this is your preferred to receive messages. You can delete an address by clicking on the delete icon next to the address you no longer want listed. A delete confirmation question will display asking you if you want to delete this . Select the Yes-Delete button be deleted from your Personal Information Summary.. Your will Click Save. Once you click Save, the Save Confirmation page displays. Click OK to return to the Addresses page. Your will display. Click on the link Return to Personal Information Summary. to return to your Personal Information Page 13 of 15

14 Addresses To update your address on your Personal Summary Information, select the Change ethnic groups button. Page 14 of 15

15 Employee Information You can view information about yourself such as your original start date, social security number and birth date under the Employee Information section on your Personal Information Summary. If any information is incorrect, contact Human Resources. Page 15 of 15