Student Handbook for Online Registration

Transcription

1 Student Handbook for Online Registration 1

2 Student Handbook for Online Registration University of Vocational Technology Version 1.0 Powered By SCIENCE LAND SOFTWARE SOLUTION 2

3 1 TABLE OF CONTENTS Page No. 1 TABLE OF CONTENTS GENERAL LANGUAGE SELECTION USER LOGIN NEW USER SIGNUP APPLICATION MANAGEMENT OF ONLINE SYSTEM APPLICATION DASH-BOARD ADD NEW APPLICATION APPLICATION INFORMATION CONTACT INFORMATION PERSONAL INFORMATION EDUCATION QUALIFICATION POST DIPLOMA INDUSTRY EXPERIENCE WORK EXPERIENCE ATTACHMENTS PAYMENTS PRINT APPLICATION

4 2 GENERAL When user visit to register on UNIVOTEC Education Management Education System, following page will open. In order to enter the student registration process, user have to click on the Register Now button. Click on Register Now button to enter registration When user click on the Register button webpage will open the following page. 4

5 2.1 LANGUAGE SELECTION Before login to the Education Management Information System (EMIS), User can select the preferred language by clicking dropdown and selecting the relevant language button. Select the relevant language 5

6 2.2 USER LOGIN The Login page is the landing page for the application. On this page, Student needs to enter valid user name and password and click on Sign In button to login to the site. Only those who have active accounts can login to Education Management Information System (EMIS). Username and Passwords are mandatory for logging into the system. 6

7 2.3 NEW USER SIGNUP When a new member (Student) wants to register for the Education Information Management System (EMIS), it can be done by clicking on the Sign Up here button. After clicking on the Sign Up here button, following form will be loaded. On there Student needs to fill out the User Name, Password, and the NIC number. User needs to enter a valid address and a valid password. After filling out all the fields click the Save button to add user details to the Education Management Information System (EMIS). User Name, Password, and NIC are compulsory fields. 7

8 All the fields that has a red star besides, are compalsory to fill. User cannot complete the process without filling out that fields. Click on the Save button After clicking on the Save button user will receive an on the provided address with the verification code. Then the user needs to enter the verification code in order to complete the registration process of new user. Enter the verification code from the Click on the Save button 8

9 3 APPLICATION MANAGEMENT OF ONLINE SYSTEM 3.1 APPLICATION DASH-BOARD When user completes the registration part and click the Login button after entering the correct user name and password, system will open the following Application Dash-Board page. This page will be loaded with the currently logged on user s application details. Name and the NIC Number fields will be auto captured by the system according to logged on user. 9

10 3.1.1 ADD NEW APPLICATION When user wants to add new application to the Education Management Information System it can be done by clicking on the ADD NEW button. After clicking the ADD NEW button the system will open the following Basic Information form. Date of Applied, Application No and NIC number will be auto captured by the system. User can select the Title by clicking the dropdown list. Also needs to fill out the Full Name, Name with Initials and Date of Birth fields. User can upload a photo by clicking on the Choose File button, after selecting the photo from the PC user can click the upload button to upload and save the photo into the Education Management Information system (EMIS). 10

11 After filling all the information user can click on the Save and Next button in order to proceed with the registration process. If user wants to cancel the process click on the Cancel button and system will redirect to the Application Dash-Board. Click on the Save and Next button 11

12 3.1.2 APPLICATION INFORMATION After clicking the Save and Next button system will open the Application Information details form. The photo will appear on this form that user uploaded on the previous form (Basic Information). This page will load with Batch, Course 1, Course 2, Course 3, Exam Canter, Collage of Technology and Course Medium fields. This each field has a dropdown list of its own. User can select the information from the dropdown box. If the user is a teacher, he/she needs to tick the box on the Is Teacher button. If not user can leave the box as it is.. If the user is currently undertaking studies under any university or Higher Education Institute, User has to tick the "yes" tick button. If not user can continue without ticking the box. If user tick the "yes" button, user has to mention the name of the higher education or University on the text box. Tick the box if user is a Teacher Tick the box if user undertaking any studies in higher education institute After filling all the information user can click on the Save and Next button in order to proceed with the registration process. If user wants to cancel the process click on the Cancel button and system will redirect to the Application Dash-Board. 12

13 3.1.3 CONTACT INFORMATION After clicking the Save and Next button on Application Information system will open the Contact Information details page. This page will load with Permanent Address, Contact Address, Province, District, DS, GN, Residential, Mobile and fields. This each field has a dropdown list of its own. User can select the information from the dropdown box. Click on the Save and Next button After filling all the information user can click on the Save and Next button in order to proceed with the registration process and system will open the Personal Information form. 13

14 3.1.4 PERSONAL INFORMATION After clicking the Save and Next on the Contact Information button system will open the Personal Information details page. This page will load with Ethnicity, Gender, Marital Statues, Age as at Closing Date of Application, Religious, Nationality and Special Achievements. User needs to enter the data to Age as at Closing Date of Application and Special Achievements manually to the system. Each other field has a dropdown list of its own. User can select the information from the dropdown box. Click on the Save and Next button After filling all the information user can click on the Save and Next button in order to proceed with the registration process and after that system will open the Education Qualification form. 14

15 3.1.5 EDUCATION QUALIFICATION After clicking the Save and Next button on the Personal Information form, system will open the Education Qualification details page. This page will load with existing Educational Qualifications of the logged on user. If user wants enter a new educational qualification it can be done by clicking on the Add button. Click add Add to enter new details 15

16 After clicking on the Add button User can select a Qualification by clicking on the dropdown list. Also user can enter the Name of the Institute manually in the the field. If user wants to delete a record, it can be done by clicking on the Delete button. Click Delete button to delete record If user wants to delete multiple record, it can be done by clicking on the Delete button. First user needs to select records by putting ticks on the records that needs to be deleted. Then selected records can be deleted by clicking on the delete button. 16

17 Click Delete button to selected delete Put a tick on the box that needs to deleted If user wants to edit a record it can be done by clicking on the Edit Record button. After entering the correct date user needs to click on the SAVE button. After completing filling out all the information on Education Qualification form user can click on the Save and next button to proceed to enter the Post Diploma Industry Experience page. 17

18 3.1.6 POST DIPLOMA INDUSTRY EXPERIENCE After clicking the Save and Next button on the Education Qualification form, system will open the Post Diploma Industry Experience details page. This page will load with existing Post Diploma Industry Experience details of the logged on user. If user wants enter a new Industry Experience it can be done by clicking on the Add button. Click add Add to enter new details After clicking on the Add button User can enter Institute, From Date, To Date and Duration to the system. To Date and From Date can be selected from the Calendar generated by the system. Duration can be added using number only (Months/Years). If user wants to delete a record after add the record, it can be done by clicking on the Delete button. Click Delete button to delete record 18

19 If user wants to edit a record it can be done by clicking on the Edit Record button. Click Edit button to edit record After entering the correct date user needs to click on the SAVE button. After complete filling out all the Post Diploma Experience form user can click on the Save and next button in order to proceed to the Work Experience page. 19

20 3.1.7 WORK EXPERIENCE After clicking the Save and Next button on the Post Diploma Industry Experience form, system will open the Work details page. This page will load with existing Work Experience details of the logged on user. If user wants to enter a new Work Experience it can be done by clicking on the Add button. Click add Add to enter new details After clicking on the Add button User can enter Name of Organization, Place of Work, Designation, Official Address and Office Telephone to the Education Management Information System (EMIS). User can add more and more records by clicking on the Add button. User can delete records as well. Just as other forms it can be done by clicking on the delete button. After filling out the Working Experience, User can clicking on the Save and Next to Save the data into the system and proceed to the attachments page. 20

21 3.1.8 ATTACHMENTS After clicking the Save and Next button on the Work Experience form, system will open the Attachments page. From this page user can upload documents into the Education Management Information System (EMIS). Choose File to select the file Upload to upload the file User have to click on the Choose File button to select the file user wants to upload. After selecting the file from the PC, user can upload the selected file into the EMIS by clicking on the UPLOAD button. User also can download the files that have uploaded into the system. It can be done by clicking on the Download button which is right next to the upload button. 21

22 Download to download the file After upload all the necessary files user can click on the Save and next button in order to proceed to the Payments details page. 22

23 3.1.9 PAYMENTS After clicking the Save and Next button on the attachments page, system will open the Payment details page. This page will load with the available payment methods. Education Management Information System (EMIS) provides two different payment methods. Bank Deposit and Online Payment. User can select the payment method from here. Bank deposit or the Online payment. When you user clicks on the Back Deposit button, system will save the payment as Bank Deposit and direct to the next Print Application page. When you user clicks on the Online Payment button system will open the online payment application form and then user can fill out the information to complete the payment. (Currently this feature is not available with the system, once when they order the gateway this feature will be available). Click Bank Deposit To pay from bank deposit Click Online Payment To pay online 23

24 PRINT APPLICATION This page will load with the application printing option. User can get a printout of the application by clicking on the print Application button. Click Print Application to get a printout of the application After clicking the Print Application button system will auto download a PDF file of the application. After printing the application user has to clicking on the Save and Next button to complete the registration part. By clicking on the Save and Next button system will open the Dash-Board form. If the information in this guide does not resolve your question, please contact us via: Assistant Registrar -Students Services: Students Services Unit 24