Action for Healthy Kids School Health Index Instructions A. REGISTER AND LOG IN

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1 Action for Healthy Kids School Health Index Instructions A. REGISTER AND LOG IN 1. Log in to the AFHK School Community Portal site. Make sure your browser is updated, Chrome is recommended. To access the portal, go to the Action for Healthy Kids website, Navigate to Step 2 of the Game On webpage. (Alternate ways to access the SHI include through the Tools for Schools section, and then select the School Health Index or access the school portal through this link: in.) 2. First time users will need to create a new log in: User Name: Enter the you wish to use. Password: Enter your choice of a password at least 8 letters/numbers in length. NOTE: If you already have created a log in to apply for an Action for Healthy Kids grant in 2015 or later, that log in and password will also let you complete the School Health Index. If you have not registered with the AFHK School Community Portal (or created an account prior to the school year) you may be asked to create a new log in and password.

2 You will then see the Welcome page. There are many features to this page, as listed by the tabs and the left side navigation bar.

3 B. COMPLETE YOUR PROFILE Click on the orange bar labeled Complete Your Profile to update your information. There are three tabs on the top for your personalization. Enter your information. Then click on the green update bar. Information tabs: C. AFFILIATE WITH YOUR SCHOOL

4 This step is where you will be able to select the schools you will be working with to complete the School healthy Index. You can associate your log in with as many schools as you wish. To do this, affiliate yourself with your school(s) by clicking on My Schools on the left side bar or the blue bar Find Your School. You will see a search screen where you can enter your school s zip code and hit Search Schools. A list of all schools located in that zip code will be listed. Select the appropriate school(s) by clicking on the box in front of the school name. (Note: You will be able to select multiple schools at one time.) Then click Add Selected. You will notice that both schools and districts can be selected and added. There are additional ways to add schools. One way you can add schools to your list is through the My Schools tab. Click on My Schools on the left side navigation bar. Then you can click the orange +Add or Manage Schools button to go to the zip code search feature.

5 Another way to add schools is under the My Profile tab. You can confirm your school has been added by going back and checking under My Profile. Once you have affiliated with schools, you can go to My Profile to update information and manage schools. There is a Help tab on the left navigation bar for additional information. D. JOIN THE SCHOOL WELLNESS TEAM Once you have selected your schools, you will need to make sure you are a wellness team member if you want to enter SHI data. If you are not a wellness team member, you will be able to view school information and SHI results but will not be able to answer SHI questions. People already associated with your school will be listed under the blue bar as connected peers. This will help you connect with team members already in the system. See the green MANAGE MY TEAM button for more information on team members.

6 MANAGE MY TEAM The first person who affiliates with a school and starts a SHI module is the SHI Owner and automatically a member of the wellness team. The SHI owner will be asked to approve others on the wellness team. To invite others to join the team, click My Schools tab and then click on the school name you wish to add team members. Then click the Manage My Team green button (right side of page) and then the Invite More Peers button. Enter in the address of the person you wish to invite in the pop up box. The invited team member will get an invitation link to join your school s team. In addition, if people ask to join the wellness team, the SHI Owner will get a notification to approve the addition. Simply follow the link in the notification and click the box next to team member s name(s) to approve. Check your clutter and junk boxes if you don t see the s because sometimes they will be filtered out. Check wellness team members status.

7 Make sure the wellness team box is checked (it will be light green) by each team member s name so they can enter SHI results. If the box is orange, you will need to click on it to grant wellness team access. If someone else is the SHI owner, you can request to join the wellness team by clicking click the orange icon to Join the Team.

8 Multiple users can collaborate on the SHI once part of the wellness team. The AFHK school portal allows for multiple users to affiliate with the same school. The first user that affiliates with the school and begins a SHI assessment will be the SHI owner and can invite others to join the school s online wellness team. In addition, any user who affiliated themselves with a school can request to join the wellness team which will send a message to the SHI owner to approve the request. All members of the school wellness team are able to fill out SHI responses, save and submit the SHI. Do keep in mind that only the most recent responses will be saved, and once a SHI is submitted it cannot be changed. However, district level users will be able to lock in district answers as a special feature of the AFHK SHI and prohibit additional users from changing. Please see the DISTRICT LEVEL section that follows for more information. E. STARTING THE SCHOOL HEALTH INDEX To start a SHI, go to the left navigation bar and click on School Health Index. There is a drop down box to select schools that do not have a SHI started. Find your school and select it.

9 If a SHI is already started, a list of all your affiliated schools will appear, like this one: You will be able to find your school. Then you can view action plans and SHI modules not started, started and completed. Click on the school name to view any SHI modules that have been started (orange box) or completed (blue box with check mark). When you click on the school name, you will see the SHI modules listed and the status of each module. Click on the module box to enter the module to either start, edit or finish and submit. Once a module is submitted it will be marked as completed and will not be able to be edited. To complete the SHI, click on the appropriate response for each question. The responses are explained in the text with each question. Responses are listed in a drop down box under the answer descriptions.

10 The questions, answers and descriptions are exactly the same as the CDC SHI for all nutrition, physical activity and cross-cutting questions. If you want to come back to the module later or wait for others to add more information, click the blue save bar. If the module is complete, and you will not need to revisit or edit results, click the orange submit button.

11 F. REPORTS: After a module has been submitted, you will be taken immediately to the Module Report page. You can select View Results or View Action Plan from this page. The results include graph and a pie chart report options, and a print button. The pie chart report shows module responses.

12 The badge on the right indicates the raw score for the module and a link to the action plan and detailed results. Underneath the graph, there will be links to resources for technical assistance and action plan items. Viewing detailed results by question and response is possible from the reports page. You can also go to a SHI that has been completed and submitted previously and view modules, full SHI reports and action plans. Action plans can be viewed for schools that have completed one or more modules. For schools that have completed all eight modules, a view report button allows access to an additional overall SHI report. The graphing feature allows the user to compare results for the school, district, state and national aggregate scores for completed modules. Each report highlights the school s progress towards having scored questions Fully in Place and also provides resources that help the school address their areas that have room for improvement.

13 F. ACTION PLAN As noted above, the action plan is pre-populated with activities based on SHI responses. Here is the list of resources and the action plan without any activities added. To add an action to the plan, select from the pending activities. Individual activities can then be selected by the school team based on their own needs. Actions completed can also be checked off (green check box) on this plan to track progress toward goals.

14 Personalized actions can also be added by clicking on the green +add a custom action button. A pop up box will allow the user to enter actions and other details for the action plan and then save the action to the online plan.

15 The action planning process is linked to AFHK Game On activities to make it easy to plan Eat Better and Move More events and document results. Game On activities are listed with the action plan items. G. HEALTHIER US SCHOOL CHALLENGE Another feature of this report is the Healthier US School Challenge: Smarter Lunchrooms (HUSSC:SL) readiness. This badge on the right side will encourage schools that meet certain cut scores on selected HUSSC-related questions to apply for recognition as a health promoting school. H. DISTRICT LEVEL Another feature is district level administrator access. This allows for affiliation with all schools in the district and the ability to enter data for multiple schools at once. The District feature on the School Portal will allow district personnel to provide the same answers on School Health Index responses when policy and responses are common across multiple schools. To request district level access, click the orange button to request access or send your request, including your name and complete name and address of the district, to support@actionforhealthykids.org. These requests will be vetted by national AFHK and access granted on request. Once access is granted, the district user can enter data for multiple schools at once. The district user registers and logs in to the portal. The district user will search by zip code and affiliate with a district. Then all schools for that district will show up in My Schools. The district user will select the schools they wish to enter information by selecting the box in front of the school name. Given that there are two versions of the SHI based on age groups, only elementary schools can be completed together at one time, and the same is true for middle and high schools.

16 Once schools are selected, you will be directed to the district SHI modules page. Note that your selected schools are on the left hand side. To complete the SHI, select the module and answer questions just like for an individual school. Users will note that not all questions will appear for the modules because some questions are most appropriate to be answered by each school individually. The district user access does not eliminate the need for individual school access. Some SHI questions require individual school users to complete, and then save/submit the final SHI.