The Skype Web App allows people without Skype for Business installed on their computers to connect to a conference from any web browser.

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1 How to Guide Skype Web App ICT Services The Skype Web App allows people without Skype for Business installed on their computers to connect to a conference from any web browser. External Guests Connect from your browser and collaborate with others Information for Meeting Organisers Admit a guest into the conference and give them access to collaboration tools Note: The Web App should work from within external schools and organisations unless their ICT systems are blocking the app. External Guests Click on the Try Skype Web App link in the meeting invite. Skype will open in your default web browser (Internet Explorer below). Type in your first name and surname into the Guest box. Tick the box next to Install Skype for Business Web App plug-in. Note: We recommend using Internet Explorer, Firefox or Safari. Please avoid Chrome. SharePoint/ICT/Comms/HowtoGuides Page 1 of 6

2 Click Join the meeting. An installation pop up will appear. Click Run to install the plug-in. Tick the box next to Always allow the plug-in for this domain and click Allow. A security alert may appear. Click Allow access. Note: This step requires administrator access to the PC. If the guest does not have full access, they will need to contact their IT administrator to proceed. For installation troubleshooting tips, refer to the Microsoft Office website. You will be taken to the virtual lobby where you will need to wait for the meeting organiser to let you in. SharePoint/ICT/Comms/HowtoGuides Page 2 of 6

3 When approved, external guests will join the Skype Conference from their browser. The mic will automatically be muted. Collaborate and connect with other attendees: To change your camera, speakers or mic, click > Meeting Options. Click the Chat Bubble to start an IM. You will need permission from the Meeting Organiser to share documents or present your screen. Click the Screen icon and choose a sharing option. Note: Everyone in the meeting will be able to download the content, view any presentation or screen you share, and record your content if they have started a recording of the session. Change permissions by clicking Attachments. SharePoint/ICT/Comms/HowtoGuides Page 3 of 6

4 Shared content by others in the meeting will also appear under Attachments. As a presenter, you can also start a Whiteboard, Poll or Q&A session. SharePoint/ICT/Comms/HowtoGuides Page 4 of 6

5 Meeting Organisers After joining the Skype meeting, organisers will see a lobby notification in their meeting conversation if external guests are waiting to join. Click Admit to allow them into the meeting. Once joined, participants will be listed in the left panel. Start collaborating with meeting attendees: By default, external guests are not able to present their screens. To allow someone to present, right click on the name and select Make a Presenter. You can also mute attendee mics and remove them from the meeting from this panel. If an external guest adds an attachment, a notification will appear on your Screen icon (orange dot in photo below). Click the icon and select Manage Content. SharePoint/ICT/Comms/HowtoGuides Page 5 of 6

6 When managing content, you have several options. From left to right open the file (eye), manage who can download the content (lock), remove the file (X), or save the file ( ). Note: Everyone in the meeting will be able to download the content, view any presentation or screen shared, and record the content if they have started a recording of the session. Change permissions by clicking the lock symbol: As a presenter, you can also start a Whiteboard, Poll or Q&A session. Explore the additional possibilities with Skype for Business - add video, present your desktop and record your meeting. SharePoint/ICT/Comms/HowtoGuides Page 6 of 6