EDI USER'S GUIDE INVENTORY REPORT INVRPT D 96A

Transcription

1 EDI USER'S GUIDE INVENTORY REPORT INVRPT D 96A

2 PRINTEMPS EDI USER'S GUIDE INDEX Control versions INTRODUCTION Goals of this guide Advantages of EDI (Electronic Data Interchange) Prerequisites Presentation of PRINTEMPS EDI messages EDI standard used: messages and versions Functionality of PRINTEMPS Inventory report message Contact details PRINTEMPS mailbox details Information Structure of the interchange envelope Message guide Inventory report message INVRPT D96A Guide Branch Diagram Segment Description Inventory report message's summary data Segment contents Details of the segments used Inventory report message (INVRPT D96A) Example...23

3 Control versions VERSION DATE REMARKS /03/11 Supplier's distribution version /06/11 DTM segment format 718 (CCYYMMDDCCYYMMDD) deleted, won't be used /11/11 Modification of fields 7140 et 7143 of LIN segment, item code /11/2012 IMD segment added EDI USER'S GUIDE Pg. 3 of 24

4 1 INTRODUCTION 1.1 Goals of this guide This guide is for PRINTEMPS suppliers who intend to receive the inventory report via EDI. The aim of this Guide is to show the concept of Electronic Data Interchange (EDI), to give the most important stages for efficient interchange, to provide the information expected in exchanges with PRINTEMPS, and to specify EDI's Inventory Report message structure. The guide includes: An introduction to EDI Steps to implement EDI Inventory Report message exchange with PRINTEMPS An Inventory Report's presentation A structure and description of the Inventory Report message segments An Inventory Report message example. 1.2 Advantages of EDI (Electronic Data Interchange) In today s world, the real time interchange of information between suppliers and distributors is essential. The main reasons for a suitable exchange are: To avoid information loss To avoid a time lag between sending and receiving information To ensure information's traceability To avoid the use of paper To answer all these problems, the electronic data interchange is the best solution, and the tool or system of interchange is EDI. It also brings a reduction of costs for the parties involved. The advantages of using EDI between PRINTEMPS and a supplier are: The use of a common language between both parties via standard messages A reduction of errors within administrative processes and data manipulation. Data transmission costs are much lower than entering the data in an informatics system, ensuring a fast return of your initial investment. In brief, we can say that, the use of EDI, is a competitive advantage for any company, weather you are a manufacturer, a distributor or a logistic operator. 1.3 Prerequisites For all suppliers using the Electronic Data Interchange for the first time, it is important that they get familiarised with the parties involved in the system and the prerequisites before they start. EDI USER'S GUIDE Pg. 4 of 24

5 System participants: Suppliers, distributors and logistics operators are the users of the EDI system The software suppliers provide and implement programs to allow exchanges and translations of the different messages Prerequisites: Must belong to a GS1 body (acquisition of a GLN code: Global Location Number) Must have EDI software to allow reception of the inventory report Must have an EDICOMNet mailbox or a VAN mailbox allowing interconnection The inventory report message requires previous commercial negotiations with Printemps's Product manager. 2 Presentation of PRINTEMPS EDI messages 2.1 EDI standard used: messages and versions The standard EDIFACT message used by PRINTEMPS to send the inventory report is the INVRPT D 96A UN EAN Functionality of PRINTEMPS Inventory report message PRINTEMPS can send the inventory stock report (INVRPT) to every different store, daily and/or weekly. 3 Contact details Name Telephone Group EDI PRINTEMPS (+33) edi@printemps.fr 4 PRINTEMPS mailbox details Information Companies VAN Description Mailbox PRINTEMPS TEST EDICOMNet Test mailbox PRINTEMPS PRODUCTION EDICOMNet Production mailbox Structure of the interchange envelope UNB SEGMENT - INTERCHANGE HEADER EDI USER'S GUIDE Pg. 5 of 24

6 Element data Description EANCOM PRINTEMPS Remarks S001 Syntax identifier M M 0001 Syntax identifier M a4 M UNOC 0002 Syntax version number Mn1 M 3 S002 INTERCHANGE SENDER M M 0004 Interchange sender identification MAn..35 M EAN location code (format n13) 0007 Identification code qualifier MAn..4 M 14=EAN 0008 Interchange sender internal identification On..14 N Not used S003 INTERCHANGE RECIPIENT M O 0010 Interchange recipient identification MAn..35 M Message recipient EAN code (format n13) 0007 Identification code qualifier MAn..4 M 14=EAN 0014 Interchange recipient internal identification OAn..14 N Not used S004 DATE AND TIME OF PREPARATION M M 0017 Date Mn6 M Format AAMMJJ 0019 Time Mn4 M Format HHMM 0020 Interchange control reference Man..14 M Unique reference given by the sender S005 RECIPIENT'S REFERENCE/PASSWORD DETAILS O N 0022 Recipient reference/password Man..14 Mandatory service segment allowing you to start, identify and specify an interchange. UNZ SEGMENT - INTERCHANGE TRAILER Element data Description EANCOM PRINTEMPS Remarks 0036 Interchange control count Mn6 M Number of messages in the interchange 0020 Interchange control reference Man..14 M Same as UNB 0020 Mandatory service segment allowing you to end and control the integrity of the interchange. The interchange envelope segments are mandatory for all EDI messages. EDI USER'S GUIDE Pg. 6 of 24

7 6 Message guide 6.1 Inventory report message INVRPT D96A Guide Branch Diagram UNH (M) BGM (M) DTM (M) NAD (M) LIN (M) UNT (M) PIA (M) IMD (C) QTY (M) LOC (M) EDI USER'S GUIDE Pg. 7 of 24

8 6.1.2 Segment Description UNH M 1 BGM M 1 Message header A service segment starting and uniquely identifying a message. Beginning of message A segment by which the sender must uniquely identify the report by means of its name and number and its function. DTM C 10 SG2 C 10 Date/time/period A segment specifying the inventory and the inventory report dates NAD-SG3-SG4 Group of segments specifying the different parties involved and their related information. NAD M 1 GLN, Name and address of the party SG9 C 9999 LIN M 1 LIN-PIA-IMD-SG11 Group of segments informing about the items in stock. Line Segment identifying about the deliverd item line (National EAN code). PIA M 1 Additional product identification IMD C 1 SG11 C 9999 QTY M 1 Item description A segment indicating description of the item. QTY-INV-GIN-LOC-DTM-STS-SG13-SG14-SG15 Group of segments informing about the situation of the items in stock. Quantity Segment used to indicate the sold quantity of the product indentified in LIN segment. LOC M 1 Store and segment code UNT M 1 Message trailer This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message. EDI USER'S GUIDE Pg. 8 of 24

9 6.1.3 Inventory report message's summary data All the possible segments for the Inventory Report message that Printemps expects to receive from their suppliers are described below : This means that INVRPT 96 messages can contain less segments than the completed one described below. However, some segments are MANDATORY. The INVRPT 96 document contains three different sections: HEADER, DETAILS FOOTER INVRPT D.96A - HEADER section Data Comments Mandatory Document identification inventory report nº Sender's inventory report number YES inventory report date inventory report message date/time YES inventory date inventory date/time YES Parties identification Supplier Supplier data YES Buyer Buyer data YES INVRPT D.96A - DETAILS Section Data Comments Mandatory Line nº Identifies the message line, must be sequential. YES EAN Code Item identifier YES Internal Printemps code Internal Printemps code identifying variant YES Quantity Quantity in stock YES EAN Store Stock place YES Segment code Segment code YES Item description Article name NO INVRPT D.96A - Section PIED Data Comments Mandatory Control total Total segments number YES EDI USER'S GUIDE Pg. 9 of 24

10 6.1.4 Segment contents The segments are introduced following the sequence in which they appear in the message. The label for the segment or group of segments is followed by an M for mandatory or a C for conditional. In the segment contents description, the Field column indicates the number of the data element (DE) and the EANCOM Description column indicates the name. The third column, entitled EAN, indicates the nature of the data elements, whether mandatory or conditional in EANCOM (M for mandatory, C for conditional) and its format. PRINTEMPS information is indicated in PRINTEMPS column. The possible values that can be used in the segments are indicated in the column *. When the symbol * appears, only the listed code(s) is(are) available. A number is indicated in the first column to inform about the reference of the item, which enables you to consult the dictionary's data and look for the description of the products. Field EANCOM Description EAN PRINTEMPS * Value Abbreviations will be used to indicate the different position of the EANCOM fields, mandatory or conditional. Below you can find the abbreviations and their description: M Mandatory C Conditional R Mandatory according to a condition (requirement) A Recommended (or advised) D Dependent (explanatory notes) O Optional (depending on the users' requirements) N Not used The EAN column indicates the field format required by EANCOM. Below is the format you will find in the document with its description : Nxx Numerical code of xx digits Axx Alphabetical code of xx digits Anxx Alphanumeric code of xx digits EDI USER'S GUIDE Pg. 10 of 24

11 6.1.5 Details of the segments used UNH - M MESSAGE HEADER Field EANCOM Description EAN PRINTEMPS * Value 0062 Message reference number M an...14 M Sender's unique message reference. Sequence number of the messages in the interchange. DE 0062 in the UNT will be exactly the same. Sender generated. S009 MESSAGE IDENTIFIER M M 0065 Message type identifier M an...6 M * INVRPT = inventory report 0052 Message type version number M an...3 M * D = Draft directory 0054 Message type release number M an...3 M * 96A = Version 96A 0051 Controlling agency M an...2 M * UN= Message type controlling agency Association assigned code R an...6 R * EAN004 = EAN version control number Common access reference N an..35 N S010 STATUS OF THE TRANSFER N N 0070 Sequence message transfer number M n First/last sequence message transfer indication C a1 Note: This segment is used to head, identify and specify a message. Example: UNH+EW INVRPT:D:96A:UN:EAN004 inventory report D.96A, version 4 of EANCOM manual, with interchange reference EW EDI USER'S GUIDE Pg. 11 of 24

12 BGM - M BEGINNING OF MESSAGE Field EANCOM Description EAN PRINTEMPS * Value C002 DOCUMENT/MESSAGE NAME R M 1001 Document/message name, coded R an..3 M * 35 = inventory report 1131 Code list qualifier N an..3 N 3055 Code list responsible agency, coded D an..3 N 1000 Document/message name O an..35 O 1004 Document/message number R an..35 M inventory report number 1225 Message function, coded R an..3 M * 9 = Original 4343 Response type, coded D an..3 N Note: This segment is used to indicate the type and function of a message and to transmit the identifying number.. Example: BGM inventory report with number EDI USER'S GUIDE Pg. 12 of 24

13 DTM - M DATE/TIME/PERIOD Field EANCOM Description EAN PRINTEMPS * Value C507 DATE/TIME/PERIOD M M 2005 Date/time/period qualifier M an..3 M 137 = Document/message date/time 366 = Inventory report date 2380 Date/time/period R an..35 M Date 2379 Date/time/period format qualifier R an..3 M 102=Format CCYYMMDD Note: This segment is used to specify the document and the inventory date. Both will always be informed. Example: DTM+137: :102' (Document date: 15th January 2011) DTM+366: :102' (Stock of the 14th January 2011). EDI USER'S GUIDE Pg. 13 of 24

14 SG2 - C NAD-SG3 NAD-M NAME AND ADDRESS Field EANCOM Description EAN PRINTEMPS * Value 3035 Party qualifier M an..3 M BY = Buyer SU = Supplier C082 PARTY IDENTIFICATION DETAILS A M 3039 Party id. identification M an..35 M Global Location Number EAN - Format n Code list qualifier N an..3 N 3055 Code list responsible agency, coded R an..3 M * 9 = EAN C058 NAME AND ADDRESS N N 3124 Name and address line M an Name and address line C an Name and address line M an Name and address line C an Name and address line C an..35 C080 PARTY NAME D N 3036 Party name Man Party name Oan Party name Oan..35 EDI USER'S GUIDE Pg. 14 of 24

15 3036 Party name Oan Party name Oan Party name format, coded Oan..3 C059 STREET D N 3042 Street and number/p.o. box Man Street and number/p.o. box Oan City name Dan..35 N 3229 Country sub-entity identification Dan..9 N 3251 Postcode identification Dan..9 N 3207 Country, coded Dan..3 N Note: This segment is used to identify the trading parties involved in the Sales Data Reporting process. DE 3035 : - BY is used to indicate the buyer occurrence - SU is used to indicate the supplier occurrence Both occurrences will always be indicated. Example: NAD+BY ::9' Buyer identification: EAN Global Location Number EDI USER'S GUIDE Pg. 15 of 24

16 SG9 - C LIN-PIA-IMD-SG11 G9LIN-M LINE ITEM Field EANCOM Description EAN PRINTEMPS * Value 1082 Line item number R n..6 M Sequential line number 1229 Action request/notification, coded N an..3 N C212 ITEM NUMBER IDENTIFICATION D M 7140 Item number R an..35 M Format n..14 : EAN-8, UPC-A, EAN-13, ou EAN-14. This is the unit item being ordered Item number type, coded R an..3 M * EN = EAN (International association of codification of articles) UP = UPC (Universal code product) 1131 Code list qualifier N an..3 N 3055 Code list responsible agency, coded O an..3 N C829 SUB-LINE INFORMATION D N 5495 Sub-line indicator, coded R an Line item number R n Configuration level N n Configuration, coded D an..3 Note: This segment is used to identify a specific line item in the inventory report. The detail section of the Inventory Report is formed by a repeating group of segments, always starting with the LIN segment. DE C212 : This composite will only be used with EAN code( 13 numbers) EDI USER'S GUIDE Pg. 16 of 24

17 Example: LIN :EN' Line n 1, item with EAN code: SG9 - C LIN-PIA-IMD-SG11 G9PIA-C ADDITIONAL PRODUCT ID Field EANCOM Description EAN PRINTEMPS * Value 4347 Product id. function qualifier M M * 1 = Additional identification C212 ITEM NUMBER IDENTIFICATION M M 7140 Item number C an..35 M 7143 Item number type, coded C an..3 M * BP = Buyer's part number 1131 Code list qualifier C an..3 N 3055 Code list responsible agency, coded C an..3 N C212 ITEM NUMBER IDENTIFICATION M N 7140 Item number C an Item number type, coded C an Code list qualifier C an Code list responsible agency, coded C an..3 C212 ITEM NUMBER IDENTIFICATION M N 7140 Item number C an..35 EDI USER'S GUIDE Pg. 17 of 24

18 7143 Item number type, coded C an Code list qualifier C an Code list responsible agency, coded C an..3 C212 ITEM NUMBER IDENTIFICATION M N 7140 Item number C an Item number type, coded C an Code list qualifier C an Code list responsible agency, coded C an..3 Note: This segment is used to specify additional item identification codes. Example: PIA :BP' Buyer's part number given by Printemps. EDI USER'S GUIDE Pg. 18 of 24

19 SG9 - C LIN-PIA-IMD-RFF-ALI-MOA-PRI-SG8 G9IMD - C ITEM DESCRIPTION Field EANCOM Description EAN PRINTEMPS * Value 7077 Item description type, coded R n..3 M E = Free-form short description 7081 Item characteristic, coded N an..3 M ANM = Article name (EAN Code) C273 Item description D M 7009 Item description identification R an..17 N 1131 Code list qualifier C an..3 N 3055 Code list responsible agency, coded C an..3 N 7008 Item description R an..35 M Item description 7008 Item description D an..35 C Item description 3453 Language, coded C an..3 N 7383 Surface/layer indicator, coded C an..3 N Notes: This segment is used to indicate the item description. Example: IMD+E+ANM+:::ARTICLE 1' Article name is ARTICLE 1 EDI USER'S GUIDE Pg. 19 of 24

20 SG11 - C QTY-INV-GIN-LOC-DTM-STS-SG13-SG14-SG15 G11QTY-M QUANTITY Field EANCOM Description EAN PRINTEMPS * Value C186 QUANTITY DETAILS M M 6063 Quantity qualifier M an..3 M * 145 = Actual stock 6060 Quantity M n..15 M Quantity 6411 Measure unit qualifier C an..3 N Note: This segment is used to indicate stock quantities. Example : QTY+145:33' current stock quantity : 33. EDI USER'S GUIDE Pg. 20 of 24

21 SG11 - C QTY-INV-GIN-LOC-DTM-STS-SG13-SG14-SG15 G11LOC - M PLACE/LOCATION IDENTIFICATION Field EANCOM Description EAN PRINTEMPS * Value 3227 Place/location qualifier M an..3 M * 14 = Location of goods C517 LOCATION IDENTIFICATION R M 3225 Place/location identification M an..3 M Store EAN code 1131 Code list qualifier R n..15 M 3055 Code list responsible agency, coded O an..3 M * Place/location O an..3 M C519 RELATED LOCATION ONE IDENTIFICATION N M 3223 Related place/location one identification O an..25 M Segment number (3 characters code) 1131 Code list qualifier O an..3 N 3055 Code list responsible agency, coded O an..3 N 3222 Related place/location one O an..70 N C553 RELATED LOCATION TWO IDENTIFICATION N N 3233 Related place/location two identification O an Code list qualifier O an Code list responsible agency, coded O an..3 EDI USER'S GUIDE Pg. 21 of 24

22 3222 Related place/location two O an..70 Note: This segment is used to identify the location of inventoried goods or the delivery location specific to the quantity reported in the QTY segment. Example: LOC ::9+123' Segment number 123 of the store EDI USER'S GUIDE Pg. 22 of 24

23 UNT - M MESSAGE TRAILER Field EANCOM Description EAN PRINTEMPS Value 0074 Number of segments in a message M n..6 M The total number of segments in the message is detailed here Message reference number Man..14 M The message reference numbered detailed here should equal the one specified in the UNH segment. Note: This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message. Example : UNT+48+EW000001' 48 segments message with reference EW EDI USER'S GUIDE Pg. 23 of 24

24 6.1.6 Inventory report message (INVRPT D96A) Example Daily inventory report UNH+EW INVRPT:D:96A:UN:EAN004' BGM ' DTM+137: :102' DTM+366: :102' NAD+BY ::9' NAD+SU ::9' LIN :EN' PIA :BP' IMD+E+ANM+:::ITEM 1' QTY+145:8' LOC ::9+304' LIN :EN' PIA :BP IMD+E+ANM+:::ITEM 2' QTY+145:9' LOC ::9+304' LIN :EN' PIA :BP' IMD+E+ANM+:::ITEM 3' QTY+145:10' LOC ::9+304' LIN :EN' PIA :BP IMD+E+ANM+:::ITEM 4' QTY+145:6' LOC ::9+304'... LIN :EN' PIA :BP' IMD+E+ANM+:::ITEM 5' QTY+145:14' LOC ::9+304' LIN :EN' PIA :BP IMD+E+ANM+:::ITEM 6' QTY+145:14' LOC ::9+304' UNT+2111+EW ' inventory report number Document date inventory date Buyer Supplier EAN item code Internal Printemps item code Item description Quantity in stock Store and segment Line Weekly inventory report UNH+EW INVRPT:D:96A:UN:EAN004' BGM ' DTM+137: :102' DTM+366: :102' NAD+BY ::9' NAD+SU ::9' LIN :EN' PIA :BP' IMD+E+ANM+:::ITEM 1' QTY+145:8' LOC ::9+304' LIN :EN' PIA :BP' IMD+E+ANM+:::ITEM 2' QTY+145:9' LOC ::9+304'.. UNT+2111+EW ' inventory report number Document date inventory date Buyer Supplier EAN item code Internal Printemps item code Item description Quantity in stock Store and segment Line Item description EDI USER'S GUIDE Pg. 24 of 24