E mail, Calendar, and Contacts Transition Project. Faculty Senate Executive Board Briefing

Transcription

1 E mail, Calendar, and Contacts Transition Project Faculty Senate Executive Board Briefing

2 Virtual Teams

3 The Blue Print Employees (Faculty, Staff and Student Employees) Students GT Address Received During Registration Format: Forwards to Personal Address Office365 Mailbox Employees: May opt out of ECC and may forward to Personal Address after Acknowledgement. Students: May request a Mailbox. GT Address goes to the GT Mailbox instead. On Premise Exchange Mailbox Employees with security clearances and that handle export controlled data. Campus units who elect to use it as a payfor option. Alumni GT Address Format: gtaccount@gatech.edu Forwards to Personal Account Note: All GT accounts will have a persistent gtaccount@gatech.edu that will be a deliverable address.

4 Office Hosted Exchange = One GT Unified Mail Processing Mail Routed Centrally First Distributed Through GT Provided Systems Centralized Allowed and Block Lists 99.9% Financially Backed Uptime 3 Redundant Copies of GT Data Enterprise Class Change Management Processes Greater Reliability Advanced Anti Virus/Anti Spam Exchange Online Protection New Phishing Protection Additional Anti Virus/Anti Spam Protection Account Level Junk Mail Controls Hosted Solution for Our High Security Employees Independently Verified Compliance Certifications Advanced Encryption Methods User Access Controls and Auditing Enhanced Security Campus Wide Free/Busy Calendar Reporting Calendar Scheduling Free/Busy Information for Everyone

5 Benefits Larger Mailboxes 50 GB Integrates with OneDrive for Business, Lync Online, & Office Suite Increased Security and Reliability Support for Office 2013 (without needing a plug in) Improved Access from Mobile Devices (ios, Android, Windows) More Control over Your Anti Spam Filtering

6 Mile High View Spring Summer: Campus Directory Consolidations & Data Clean up Summer: Early Adopters & Piloting Departments Student Choice for Incoming Class Fall: Policy Adopted & Enforced Department Engagements, Planning, and Scheduling Student Choice for Existing Students October December: Department Migrations 6

7 The Project ECC Transition Project Website: calendar andcontacts ecc transition project Overview Resources Submit Feedback

8 Data Protection & Compliance Policy Who, What, & When Messages can be Automatically Forwarded outside of or Removed From Georgia Tech systems How to Process & Store Messages covered under Export Control standards (ITAR & EAR) and under Security Clearances Who, What, & When accounts (mailboxes or addresses) are provisioned, managed, transitioned, and removed Georgia Tech Category III Sensitive data can be stored securely in Office 365. You are still responsible for guarding the disclosure of that data. (

9 Student s Lifecycle Available Addresses gtaccount@gatech.edu studentselects@gatech.edu Enhancements from Today Empowers Students to Use The Account That They Know On boards Students to the GT Experience Faster with Less Required Interaction Simplifies the Student s Experience Personal Service student@hotmail.com Student At Admissions Student During Registration Receives their GT Address (gtaccount@gatech.edu) Automatically Forwards to Personal Account gtaccount@gatech.edu to student@hotmail.com Student can send as gtaccount@gatech.edu Continues to Use their GT Address gtaccount@gatech.edu and/or studentselects@gatech.edu Forwards to Personal Account Opts in to a GT Mailbox Office 365 Mailbox Student Throughout Their Tenure Alumni Graduates and Continues to Use their GT Address (gtaccount@gatech.edu) Forwards to Personal Account Such as gtaccount@gatech.edu to student@hotmail.com Student can send as gtaccount@gatech.edu

10 Student Choice Continue to Receive Other Office 365 Services: OneDrive for Business, Lync Online, & Office Pro Plus Incoming New to GT Students will have their automatically forwarded to their personal address on record during registration (starting July 1 st ) Will have the options through PassPort to: Change where their gtaccount@gatech.edu forwards to after a verification step NEW: Setup a third party provided mailbox (Gmail, Yahoo, Outlook.com) NEW: Setup a Georgia Tech provided mailbox through Office 365 Change their primary GT e mail address to a personalized GT address These choices will be rolled out to existing students in a phased approach over Fall 2014 All student employees will be required to have a GT provided mailbox, and their Zimbra mailboxes will migrate with their departments

11 Questions?